Ashley Phillips Email & Phone Number

Indialantic, Fl, Us

• Subject matter expert on all company payroll matters• Managed and adapted payroll needs through 189% employee growth (37 employees to 70+ employees in 4 years)• Responsible for alerting executive management to payroll compliance issues• Administers company 401k plan - including employee contributions, company match, profit sharing, vesting calculations, yearly census and compliance testing, plan amendments, and communications with TPA• Responsible for all accounting tasks relating to payroll and 401k, including journal entries, monthly GL reconciliations, variance analysis, bank reconciliations, cash flow analysis, and trial balance reviews• Assist project finance department in labor write ups for proposals and complete payroll to GL reconciliations for yearly federal compliance reporting• Was one of the key members of the accounting team that migrated the company from QuickBooks to JAMIS Prime as the main ERP system• Was one of only two employees read into the sale of the company to BlackSignal, and provided essential assistance in both pre and post closing financial data needs

• Maintained administrative responsibility over the District and Schools' bank accounts, investment accounts, and public fund accounts. Responsible for monitoring funds, initiating wire payments to vendors, uploading all AP and Payroll check and ACH files, reviewing potential fraudulent items, and assisting AP in all check inquiries and stop payment requests.• Initiated funds transfers between the investment and bank accounts to ensure compliance with federal mandates governing the use of public funds and maintained a daily cash flow report for management.• Other duties included reconciling bank and investment accounts, submitting grant drawdown requests, making monthly sales tax payments, and ensuring timely remittance of investment principal and interest payments.

• Responsible for maintaining the books of several clients, completing all usual month end processes including account reconciliation, variance analysis, reserve true ups and accruals. Often created specialized reports to meet client needs.• Worked on several special projects including the clean-up of recorded inventory for a manufacturer and assisted a large hotel chain become SOX compliant as they moved towards a public offering.

• Complete the reconcilement of assigned general ledger accounts within deadlines • Research and identify details regarding outstanding entries, make correcting journal entries as needed and resolving outstanding reconciling items within expected deadlines to ensure accurate financial reporting and minimal loss to the credit union • Consult with other departments/branches on out of balance conditions and assist them in resolving it, and provide additional information on accounting entires to other departments as needed • Ensure compliance with internal processes and approval authority requirements • Prepare monthly reports reconciling the ending cash balances in custodial accounts for Freddie Mac and FHLB • Track payments of 945 taxes and prepare yearly tax forms • Assist in the month end close processes and research including variance analysis, reserve true ups, and accruals • Assist accounts payable in compilation of biweekly report for management to approve checks for vendors • Assist on special project teams as needed

Budget Compliance Administrator: • Aided parish accountant in the management of $2 million school budget. Was involved in the formulation, execution, and analysis of budget and funding requirements. Helped reduce over budget spending by working with management to establish policies and guidelines. • Ensured school's compliance with budget through budget execution and administration work involving the monitoring of obligations incurred and the actual expenditures of funds. • Served as functional point of contact for day-to-day school budget/financial issues • Provided advice, assistance, and guidance on budgeting and related information and conducted analyses, reviews, and special studies of budget and related information • Created reports and presented to parish and school management as needed • Compiled and analyzed data based on historical and current school expenditures Director of Service and Outreach: • Managed a $60,000 budget • Worked with parish management to establish program policies and guidelines to increase efficiency and reduce unnecessary spending • Interviewed clients, both in person and over the phone. Assessed client needs, determined best course of action to match their needs with available help• Managed Excel database of client data • Updated outdated forms/created new forms to allow for more efficient processing of client data • Supervised parish outreach groups. Received monthly updates, processed reimbursement requests for group expenses, reviewed and approved group bulletin announcements • Organized meetings with staff and volunteers as necessary • Improved community outreach by working as liaison with about 10 organizations. Maintained positive relationships, sent financial support, collaborated in order to provide valuable public services

Accounts Receivable Specialist • Decreased contract overage by 20% by the creation and maintenance of monthly report for upper management • Prepared and submitted monthly bills to the government • Reviewed timesheets to be billed for accuracy • Created invoices in QuickBooks and ensured timely submission to the government for payment • Followed up with rejected invoices to correct errors and resubmit as needed Accounts Payable Specialist • Ensured proper financial execution of government contracts • Received and processed weekly invoices from 18 subcontractors • Ensured compliance between invoices and contract agreements. Communicated with subcontractors both through email and over the phone to resolve invoice errors • Coded and entered invoices into QuickBooks • Ran reports from QuickBooks to provide management details of accounts payable status, and helped ensure timely payment of invoices • Reconciled monthly subcontractor statements. Collaborated with management, team members, and subcontractors to ensure Loyal Source accounts did not fall delinquent • Maintained a spreadsheet of essential historical data to document hours billed by subcontractors for roughly 115 employees

Bachelor’S Degree, Accounting

Associate Of Arts (A.A.)