Office Manager
Current- Payroll Management: Collect timesheets and employee data to ensure accurate and timely payments.- Accounts Payable: Manage vendor and creditor payments, record company’s short-term debts, and ensure accurate record-keeping.- Accounts Receivable: Generate and distribute invoices, oversee collection processes, prepare and verify payments, and submit contractor paperwork as needed.- QuickBooks Administration: Perform data entry, maintain financial records, reconcile accounts, handle month-end journal entries and tax payments.- Tax Compliance: Process and pay sales tax liability and modified business taxes.- Employee Onboarding: Facilitate new hire onboarding, including company orientation, paperwork collection, and maintenance of employee records.- Record Keeping: Organize and file essential documents such as invoices, receipts, and forms.- Receipt Tracking: Monitor transactions on company credit accounts for fuel, materials, and other expenses.- Insurance Coordination: Complete general liability and workers’ comp paperwork, manage audits, and provide updated Certificates of Insurance (COIs) to clients.- Contractor Compliance: Prepare contracts, subcontractor agreements, and supplier documentation.- Marketing Management: Develop website and social media content, respond to reviews, coordinate advertising campaigns, plan specials, and monitor marketing budgets.- Team Meeting Coordination: Organize weekly and monthly meeting agendas to ensure efficient and productive team discussions.
