Ashley Adams Email & Phone Number

Albuquerque, Nm, Us

Greater San Diego Area

Project Accountant • Process and submit accurate monthly billing packages to Owner, assist Project Manager in pencil draw review meetings • Maintain the Project AIA G702/703 throughout the project along with Subcontractors AIA G702/703.• Collect monthly subcontractor invoices and review with PM prior to billing.• Log and track all subcontractor preliminary notices.• Collect lien releases from all subcontractors, lower tier subcontractors and suppliers every month • Address any billing discrepancies (I.e. sub owes more to suppliers/second tiers than they are owed, sub cannot obtain releases, etc.) • Obtain approved schedule of values from subcontractors prior to subcontractor’s first billing. • Process all PCOR’s & WO’s provided by PE & PM• Maintain PCOR/WO log.• Collect work orders for signature and maintain files on server • Assist in change order review meetings with PM and Ownership• Assist in assembly of project closeout documents.• Set up new jobs in the server• Run monthly reports from Quickbooks• Create monthly subcontractor invoices and owner invoices in Quickbooks • Cut monthly draw checks for subcontractors and all suppliers, received payments on fund controlled jobsOffice Manager • Review weekly timecards and address errors as needed• Run payroll report for internal approval • Maintain office supply orders and review job site trailer office supply orders Create new hire packets and training books• Assist with training new employees, disciplinary actions, releasing employeesContracts Administrator • Review all documents for contract requests from Project Managers• Collect contractor license information and expirations• Put contract documents and exhibits into package to subcontractors• Create transmittals in PM Software and shipping labels• Maintain contract tracking log, follow up on pending documents • Review returned contracts for markups, flag for signature. • Scan and maintain files on server of executed contracts

Greater San Diego Area

Accounting, Finance and Healthcare• Create, maintain, and present pipelines of applicable candidates• Source and screen qualified candidates for various positions including, Call Center Representative, HR Administrative Assistant, Project Coordinator, Staff Accountants, AP and AR Specialist, Medical Assistants, Patient Access Representatives, etc. • Directly responsible for placement of candidates selected to fill client positions• Develop and maintain relationships with local colleges and associations, to ensure a consistent process that result in generating a qualified, diverse talent pool. • Extend employment opportunities to applicants, process new hire paperwork including I-9, W4, background checks and additional documents required by clients. • Prepare hiring authorities and applicants for interview process. • Place qualified and ideal applicants at client companies.

Sorrento Valley, Ca

· Preparing forms and other documents related to sales, invoicing, non‐disclosure agreements and product descriptions· Main customer contact regarding invoices, collections, shipment notifications and RMAs.· Maintain Patent log and work closely with Patent attorney to ensure that all renewal fees are paid on a timely basis.· General HR including payroll, PTO, health insurance updates, employee files and changes/updates to the employeehandbook.· Data entry, bank account reconciliations and sub ledger accounts reconciliations· Answering phones, distribute incoming mail and provide and general office assistance to meet deadlines.· Design and prepare product orders for tradeshows, part of the event sales team, and assist in maintaining prospect andcall logs after events.

Managing restaurant staff of 20 plus employees, weekly scheduling and payroll, ordering and inventory of liquor, beer, wine and restaurant supplies. Daily opening and closing duties including server checkouts, bank deposits and employee pre-shift meetings. Inputting invoices, daily numbers and goals. HR tasks including disciplinary actions, terminations and monthly employee awards.