Human Resources Assistant
Current• Assist with day-to-day operations of the HR department.• Update HR databases (e.g., new hires, separations, job changes, etc.).• Prepare and amend HR documents, including but not limited to, employee handbooks, contracts, process documentation, and HR department expenses/budget reconciliation.• Assist in the preparation of reports and presentations as required.• Maintaining the accuracy of internal company wiki.• Facilitate regular uniform ordering.• Assist with recruitment efforts by coordinating job postings, reviewing resumes, and scheduling interviews.• Conduct reference checks and prepare offer letters.• Assist in onboarding new hires, ensuring they have a smooth integration into the company by coordinating new hire orientations, ensuring all necessary paperwork is completed, etc.• Assist with all administrative offboarding tasks at the time of employee separation.• Answer frequently asked questions from applicants and employees relative to standard policies, procedures, programs, benefits, etc.; refer more complex questions to the HR Director.• Act as the liaison between employees and external IT Service Desk company to resolve employee issues.• Lend assistance to the CEO for ad hoc requests.• Assist in the drafting of communications as required.• Coordinate the gathering of information for the monthly internal newsletter.• Maintain ownership of the Zoom phone main line, directing inquiries as appropriate.• Lead the effort for the annual client and vendor holiday card distribution.• Maintain employee records.• Organize and maintain the HR department’s filing system.
