Conseille la Cheffe de poste dans la réalisation des mandats confiés au Bureau du Québec en matière de francophonie canadienne pour les provinces et territoires situés à l’Ouest du Québec.Création et mise en œuvre d’un programme d’activités pour la promotion et le déploiement du Plan d’action de la Politique du Québec en matière de francophonie canadienne, et des programmes de soutien financier qui en découlent.Planification et coordination des actions de la Politique sous la responsabilité du Bureau du Québec :• Création et coordination du Réseau francophone des diplômés québécois• Mise en place d’activités de réseautage d’affaires à Toronto, Calgary et Vancouver, et des outils de communication qui en découlent• Développement de partenariats structurants avec les universités québécoises et les organismes gouvernementaux et de la société civileConstitution et maintien d’un réseau de contacts au sein des diverses communautés francophones et auprès des intervenants gouvernementaux concernés (~700 organismes).Collabore avec les équipes du Secrétariat du Québec aux relations canadiennes (SQRC) dans la gestion des accords de coopération en matière de francophonie canadienne entre le Québec et les autres provinces et territoires, et dans l’administration des programmes d’appui à la francophonie canadienne : • Développement d’une stratégie d’implémentation géographique et sectorielle• Accompagnement des organismes dans le développement de leurs projets• Suivi administratif des demandes reçues dans le respect du cadre normatif des programmes et des objectifs de visibilité requis • Création de rapports statistiques et de mesures d’impactsMembre du Comité exécutif de la Semaine de la francophonie à Toronto.Rédaction de rapports stratégiques et documents d’information.

Provide administrative and clerical support to the Board of Directors by:• Preparing and managing all meetings• Recording the minutes• Maintaining members’ records and official documents of the agency• Updating of regulationsEnsure that the Board is well informed in term of key policies and procedures, and meets excellent ethical and governance standards

Support to the CEO concerning governance activities and public affairs:• Manage the strategic plan, annual corporate priorities, business model and business plan• Create specific tools and dashboards to monitor the strategic indicators such as balanced scorecard, impact index…• Track strategic indicators results and writing quarterly reports for the Board• Coordinate special projects for the Board and Executive Committee, requiring a high degree of initiative, judgement, discretion, problem-solving, and strong project management skills (i.e., workflow scheduling and deadline management to ensure timely, on budget project completion)• Ensure the proper liaison between the CEO and the other executives of the organization, and external stakeholders – government officials, educational partners – to advance key priorities and initiatives• Monitor public policies updates, provincial reports… to draw conclusions, make recommendations and keep up-to-date the environmental analysis• Prepare the internal and external communication mediums, including strategic reports, conferences and awards applications• Lead the administrative management of the department, including supervision of the executive coordinator• Ensure an efficient collaboration between the coordinators of the other department; acts as a referent and facilitator

Support to the CEO concerning governance activities:• manage the strategic plan, annual corporate priorities, business model and business plan• create specific tools and dashboards to monitor the strategic indicators such as balanced scorecard, impact index...• track strategic indicators results and writing quarterly reports for the Board• coordinate special projects for the Board and Executive Committee (support the executives in the preparation of their Operational and Financial Plans)• prepare the internal and external communication mediums, including strategic reports, conferences and awards applicationsSupport to the Vice-President & COO concerning governance activities and administrative management of the department Technology and Operations:• ensure the proper liaison between the COO and the other executives of the organization• lead the administrative management of the department, including business activities administrative workflows and processes, and supervision of the administrative coordinator

Coordinator of special and strategic projects for the Office of the Vice-President and CTO:• Workflow scheduling and deadline management to ensure timely, on budget project completion• Creating strategic reports (business plan, strategic indicators analysis…)• Content research, proofreading and fact checkingLead the administrative management of the department, including supervision of the administrative assistant

Administrative, organizational and operational support to the Vice-President and CTO as well as the other managers of the department:• Administrative coordination and follow-up with other sectors of the organization• Office scheduling and event calendars monitoring• Preparation and organization of paperwork and other materials as needed for meetings, conferences, travel arrangements and expenses reports: agendas, minutes, presentations and charts

- Editor in chief of 2 quarterly children magazines (15 issues), directly linked with the educational project of the organization: L’Equipée (6 to 15 years old) and Routes Nouvelles (teenagers and young adults)- control of production process from manuscript to print-ready: proofreading, copyediting, graphic designer and illustrators supervision- redefining the editorial policy of EEDF’s magazines Development of new pedagogical content for 6-8 years old- budget drafting and monitoring: cost optimization and negotiation with providers to reduce by 8% the overall budget- oversight of 6-member creative team and 12-member editorial board- creation of both print and digital promotional materials (posters, brochures, videos)- social media platforms management (+17% Facebook’s fans/+50% Twitter’s followers at EEDF)- events’ organization and participation (publishing workshop, book fair)

- management of the quarterly journal from manuscript to print-ready (proofreading, copyediting, graphic designer supervision) - 11 issues- participation at the editorial board- writing of articles and press releases- management of subscriptions

- Administrative and financial monitoring of cultural and educative projects to promote equity and diversity, and to combat prejudice and discrimination (~120 applications): content review, monitoring tools development, evaluation...- collaboration with non-profit and governmental networks to manage grants- writing of strategic reports and customer researches (with Google Analytics for instance) to improve project coordination, organization’s recognition or user’s offer- development of the communication strategy in collaboration with the Board (+40% new project applications)- setting up UX & UI redesign of the website (improvement of the average session duration from seconds to minutes)

- administrative and financial monitoring of cultural projects (~100 applications)- communication (writing of articles and newsletters)- preparation of the annual multimedia library training seminar- collaboration in the "Digital Book translated" R&D project

- program administrative, financial and communication monitoring- management of the quarterly magazine: "International Preservation News"

Research on the influence of the French national Library in professional networks worlwide,including the creation of an interactive map and a data base