Office Manager (Oak Ridge)
Current- Assists Directors and other members of the SMSI leadership team with administrative tasks in support of ongoing business operations (time and expense management, communications, purchasing, contract management, etc.). - Assists SMSI functional directors in preparation, update, and delivery of policies, procedures, plans, reference guides, and training requirements. - Coordinates a policy review team, maintains review schedule, and assists with quarterly status meetings, policy revision, and tech editing. - Coordinates and prepares presentations for monthly project status review meetings with executive leadership and managers. - Prior to acquisition, served as Secretary to the SMSI Board of Directors.- Coordinates with IT Services to ensure adequate services and equipment are available. Completes set up of IT equipment for new employees. - Maintains a high level of professional presence for the office.- Point-of-Contact for all matters relating to the office, maintains visitors log and conference room calendars. - Orders and maintains inventory of office supplies and furnishings.- Coordinates modifications to the office suite. Including expansion, renovation, and installation of security & badging systems. - Plans office events and visits. - Edits and prepares executive level correspondence.- Creates documents, reports, letters, and presentations.- Designed the company’s Intranet Communications site. Assists with implementation and design process of new public company website. - Designs and edits quarterly company-wide newsletters. - Provides administrative support for projects and staff meetings. Processes travel pre-approvals for Triad, LLNL, and PNNL clients; including maintaining communications with employees and the client to assist with ensuring travel policies are properly adhered to. - Maintains inventory of promotional gear for the company, coordinating with our advertising company on new designs.
