• Manage calendar for busy executive• Plan meetings, prepare agendas, book meeting rooms, purchase food and beverage, take detailed minutes • Process expense reports using PeopleSoft• Booked all air, hotel and ground arrangements for executive• Compile travel agendas• Arrange conference calls/video conferences when necessary• Update organizational charts for department• Update nursing policies using Intelex• Assist HR with updating Job Descriptions• Assist with Nurses’ Week preparations• Prepare PowerPoint presentations for SMG meetings• Compose letters and emails for executive• Pay invoices in PeopleSoft for all Baptist Hospital entities

P.A. to Director of Marketing and General Manager for Latin America & Caribbean• Heavy scheduling for two high energy executives• Planning of team meetings, hotels, air travel, transfers, meeting rooms and food and beverage for large groups• Attended team meetings in Buenos Aires and Guatemala and prepared joining instructions for entire team• Processed expense reports using Concur system• Booked all air, hotel and ground arrangements for executives, including visas and armored guards services• Compiled travel agendas• Arranged video conferences• Set up and attended monthly meetings, prepared agendas and took action points• Purchased and shipped sample products as necessary• Prepared and updated contact list, Deloitte calendar and organizational charts for department

Project Coordinator to the Senior Client Partner and Managing PrincipalSupported two C-Level Executives for this prestigious Executive Recruitment firm and Interviewing Executives• Managed all air, hotel, transfers, rental car, and realtors for executive candidates during search process• Formatted resumes for all executive candidates• Screened all executive candidates for background/education verification through Frasco• Composed executive candidates travel agenda• Liaised with client company to develop interview schedule for executive candidates• Liaised with executive candidates throughout entire process to ensure smooth travel/interview• Processed expenses for executive candidates, and Korn/Ferry executives• Processed billing within Korn/Ferry SAP system items for client services• Arranged video conference calls with executive candidates via Skype or Affinity site• Prepared proposals for client company, searching for executives• Compiled assessments of executive candidates for client companies• Managed travel for Korn/Ferry executives and prepared itineraries• Processed expense reports for Korn/Ferry executives• Screened calls for Korn/Ferry executives• Arranged catering for office breakfasts/lunches• Updated Searcher (Korn/Ferry personal software for candidate database) with executive candidate information

Executive Assistant to the President and Chief Executive Officer and Office Manager Managed the office of the CEO and supervised corporate office support team (receptionist and mail room clerk).• Managed internal and external meetings for CEO and global Executive Committee members resulting in 100% attendance. • Managed the CEO’s calendar ensuring appropriate amount of time was allotted for each meeting allowing sufficient time for planning of strategic initiatives.• Arrange airline/hotel/transfer bookings, complete with fine-detail itineraries• Created effective responses to correspondence on behalf of the CEO with little or no supervision.• Prepared agenda for Executive Committee Meetings.• Prepared the CEO’s expense reports resulting in timely payment of out-of-pocket expenses.• Managed all incoming correspondence during the CEO’s absence ensuring all matters were resolved in a timely and effective manner.• Screen all incoming calls in order to maximize CEO’s time, resolving as many issues as possible without CEO involvement• Assist customers with guest relations issues.• Make reservations for VIP guests and alert ships of their travel dates and any special requirements • Ordered catering for meetings and office events• Supervise and manage Reception duties and Mailroom.• Selected to be part of Events Committee. Conceptualized and created an annual Halloween event for under-privileged children through “Headstart” organization.• Managed the corporate time-keeping system ensuring all information was delivered timely and accurately to Payroll Department with no discrepancies to date.• Prepared guest lists and VIP schedules for Inaugurals of Seabourn Odyssey and Seabourn Sojourn; attended to VIP’s needs in Venice and London during inaugurals.

• Accurately maintained the President’s calendar and scheduled meetings appropriately.• Effectively made all travel arrangements ensuring timely and efficient arrival.• Prepared Management Meeting agendas; took and transcribed minutes for approval by the President.• Prepared expense reports resulting in timely reimbursement.• Managed all incoming calls and correspondence re-directing or responding as appropriate.• Managed Receptionist and Mailroom Clerk.

• Maintained complex calendar of internal and external meetings.• Vast travel schedule and itinerary planning.• Managed executive personnel files.• Prepared Payroll Budget for Executive review.• Assisted in preparation of G&A budget.• Prepared expense reports ensuring timely reimbursement.• Created powerful PowerPoint presentations.• Handled all external correspondence• Screened incoming calls• Assisted VIP’s in Southampton and New York for QM2 Inaugurals• Monitored time/attendance for Executive Committee members• Handled customers with guest relation issues