Implement the logistics & Supply Chain function & policy of the mission to ensure good logistical performance and provide the best possible support to the programs throughout Moyamba district. and its environs through:Mission 1: Provide leadership in all logistics aspects of programme implementationMission 2: Implement and ensure the performance of the supply chainMission 3: Implement and ensure the performance of facilities managementMission 4: Implement and ensure the performance of Information, Communication Technology, network and base equipment managementMission 5: Contribute to security management at baseMission 6: Setting in place and following up collaboration and coordination in logistics with the mission's partnersMission 7: Manage the day-day affairs of the Logistics teamMission 8: Responsible for and coordinating all logistics reporting for the base.

Key Responsibilities:Procurement:• In charge of the Base procurements• Prepare a supplier list for service providers in and around Moyamba• Ensure proper management of the Procurement Follow Up tool• Take part in the archiving of all procurement documents at the Base• Ensure that all contract payments are up-date on the Contract Follow Up before payment send to finance for payment.Fleet management:• Ensure that the movement board is updated• Ensure the Log Books are properly filled by drivers at all times.• In charge of the Base Fleet Planning, including ensuring that maintenance and service schedules are in place and respected.• Draw up and post the drivers/security rooster every week/month.• Carry out random checks on the fleet to verify mechanical condition and proper usage of the Log Books.• Compile and provide the monthly cost of vehicles/generators fuel consumption.• Daily update of Fuel Tracking Sheets(FTS) and shared on a weekly basis.• Ensure driver’s license, vehicle licenses and insurance are track and up to date.• Take part in the preparation of the Monthly Logistics report.• Assist the Field Coordinator and Base Logistics Manager in intelligence gathering.• Make sure that the security rules are respected, with special emphasis on usage of safety belts, respect of speed limits by drivers and riders• Carry out appraisal interviews for drivers• Provide technical support to the team.

Key Responsibilities:Deal with purchases:• Centralize and register the bases’ internal Supplier Purchase Orders (PO) ;• Contributing to the Project Procurement Plan at the launch of new projects• Check the purchase orders : accuracy of orders, budget lines, expected delivery date …• Register the procurement Requests in the Procurement Follow Up.• Deal with the orders according to ACF procedures ;• Prepare the necessary documents: RFQs AT, AF, SPO etc. and have them approved by those in charge ;• Negotiation and selection of approved suppliers• Purchase the articles that have been ordered and respect the logistics procedures of ACF ;• Keep inquirers informed on the advancement of their orders ;• Organize and follow the delivery ;• Provide weekly procurement reports/progress reports as required.• Keep the Procurement Follow Up, up to date based on procurement activity.• Keep archiving of PRs, RFQs, AT, AF, Supplier Purchase Orders, Invoice and Delivery Notes, Cost estimates and contracts up to date.• Organise and chair weekly Procurement Request (PR) meetings • Proactive in updating programmes on status of orders.• Follow-up with coordination on status of procurements and proactively update programmes.• Support programmes in development of supply plans and Project Procurement Plans. Manage information from suppliers:• Keep the price catalogue up to date ;• Deal with the quotation requests.• Ensure values for money is achieved in all purchases.• Ensure transparency when dealing with Purchases.• Follow ACF procurement thresholds and requirements as explain in KIT Log V3.• Ensure purchases are in accordance with stipulated delivery lead times.Follow the payments made to suppliers:• Check invoices ;• Timely Transfer the approved invoices to the accounts department for payment to suppliers.• Ensure all the relevant support documentation exists to support procurement payment and the same archived accordingly.

Key Responsibilities:Manage the drivers • Prepare the weekly planning and communicate it to drivers and Managers;• Conduct the weekly drivers meeting • Follow-up drivers’ leaves & absences and ensure a quick replacement;• Participate to yearly appraisal of the drivers;• To do physical inventory with the drivers when they are back from the field. Follow the Vehicle and generators maintenance and fuel consumption• Ensure the fuel filling of the fleet (vehicles, bikes, generators) and ensure the availability of a fuel emergency stock;• Ensure that cars documentation and Logbook are updated;• Ensure that daily and weekly check is done by drivers;• Manage the maintenance planning and follow-up the maintenance for cars, motorbikes and generators;• Refer any problems to the logistics officer;• Be available in case of incident involving vehicles or if vehicles are needed.• Give the instructions to the drivers concerning the destination, security rules;• Control Car equipment according to needs (Overnights, specific road conditions…)• Follow-up the trip and inform supply/Logistics officer in case of problem.Deal with purchases• Centralize and register the company internal procurement orders • Check the procurement orders : accuracy of orders, budget lines, expected delivery date • Procure the goods that have been ordered and respect the logistics procedures of ESL.• Liaison with users/customers in order to organize reception of goods. If goods are not going directly to user/customer, I will organize safe reception in the company warehouses• Monitors and summarizes all expenditure and provides activity report to the supply/logistics officer.• Submits payment requests for logistics services. Allocates various costs to the requesting company. Requests funds from company budgets to enable payment.• Provides goods status reports to concerned companies and to the logistics unit at national level.