Ava Lockhart - Deegan Email & Phone Number

Plano, Texas, United States

Executive Assistant

Frisco, Texas, United States

Calendar Coordination:- Skill in effectively managing the calendars of multiple executives to optimize their schedules and prioritize critical business activities and objectives.Team Site Administration:- Proficiency in setting up and maintaining departmental Microsoft Teams sites for organizing direct report meetings, including the collection and organization of meeting agenda topics.Meeting Support and Documentation:- Ability to attend department leader meetings, adept at capturing action items, and proficient in tracking their progress and completion.- Competency in facilitating presentation slide content and consolidation through review of format consistency, grammatical correction, and final review.Communication Management:- Competency in crafting department-specific communications and maintaining accurate employee distribution lists to ensure effective internal communication.Purchase Request Processing:- Capability in assisting with the processing of departmental purchase requests, utilizing systems such as NetSuite to facilitate efficient procurement processes.All-Hands Meeting Coordination:- Proficiency in coordinating all-hands meetings for various departments, including managing invitations, crafting messaging, arranging room reservations, coordinating catering, and notifying relevant departments such as IT, reception, and facilities to ensure smooth event execution.- Proficiency in coordinating off-site meetings and teambuilding events including vendor contract review and negotiations for best rate and service.Travel & Expense:- Coordination of all leader’s travel, ground transfers, and submission of all expenses

Richardson, Tx

Facilitate Seamless Office Operations: - Proficiently maintain complex calendaring, and coordinate with others to ensure proper prioritization for meeting timing to best align with the office business objectives. Professionalism:- Maintain upbeat and approachable professionalism when interacting with executives, customers, and all staff. Speaking Engagement Coordination: - Provide support for speaking engagements to include presentation coordination, timely submission of requested documents, and final review of the event, documents, presentation, and agenda to ensure the leader is prepared.Relationship Building and Stakeholder Engagement: - Develop and nurture strong relationships with internal stakeholders, staff, and external business partners to foster collaboration that supports organizational objectives.Leadership in Project Management: - Led a large-scale project consolidating approximately 400 staff to dedicated floors to improve team culture, work efficiencies, and relationships. This successful two-year project involved ongoing weekly efforts and meticulous deployment strategies.

Dallas

Strategic Calendar and Travel Coordination: - Collaborate closely with executive leadership and support staff to manage calendars, domestic and international travel, customer meetings, town halls, and team-building activities, ensuring seamless scheduling and execution.Executive Suite Management: - Maintain inventory and organization of executive suite office supplies, beverages, and refreshments, ensuring readiness for visitor and executive meetings.Project Facilitation and Tracking: - Led the facilitation of a real estate legal department communication notifying each location of the sale of the franchise, prepared large mail merge to create certified mail labels, and provided tracking of deliveries for the communication project, demonstrating resourcefulness, attention to detail, and effective project management to ensure compliance and timely delivery.

Dallas/Fort Worth Area

- Coordinated executive calendar, travel, and expense reporting.- Managed company sponsored American Airlines suite ticket distribution.- Worked with the marketing procurement for an on demand printing process for product and marketing materials.

Dallas/Fort Worth Area

Strategic Executive Onboarding Support: - Key point of contact and responsible for the development and refinement of the executive onboarding process, encompassing asset request management, mobile service setup, office assignment, and coordination of key introduction meetings to ensure a smooth transition and integration for new executives. Complex Travel Planning Expertise: - Demonstrate proficiency in planning and coordinating extensive and complex domestic and international travel, providing detailed itineraries, calendaring of each flight and ground transfers reflected in destination time zone, and all associated logistical coordination.Process Improvement Leadership: - Key contributor on the process improvement committee, leveraging insights and expertise to identify opportunities for optimization and driving successful implementation of initiatives to enhance organizational efficiency.Facilities and Conference Room Management: - Led in collaboration with the facility and IT teams a build-out plan for a dedicated war room and large capacity executive conference room, overseeing layout design, display monitors with data dashboard feeds, and IT infrastructure.Effective Calendar Coordination: - Efficiently coordinate heavy calendaring activities internally and for customer-facing engagements, ensuring alignment with priorities and commitments to support organizational objectives.Efficient Event Coordination: - Skillfully coordinate industry events and tradeshows, including registration, customer-facing meetings, and dinners, to optimize engagement and networking opportunities.Strategic Relationship Development: - Develop and nurture key relationships across carrier account teams and with customers/partners, enabling efficiency in setting executive-level meetings for day-to-day operations and strategic customer meetings at industry-specific conferences such as Consumer Electronics Show.

Dallas/Fort Worth Area

- Served on the process improvement council. - Promoted and championed companywide adoption of Outlook to manage calendars and conference rooms.- Lead and facilitated the redesign of the company war room and the executive boardroom from audio/video to finishes and furniture.- Served on the process improvement council. - Promoted and championed companywide adoption of Outlook to manage calendars and conference rooms. - Key contributor in the revamp of the North American company intranet from design, content, IT assessments, web design, vendor selection, and deployment.- Coordinated travel domestic/international for all department manager/director level staff and submit subsequent expense reports.

- Provided administrative support for VPs and collective staff.- Provided heavy calendar management for both executives.- Planned internal group events including staff meetings, team building, and departmental outings.- Coordinated international/domestic travel and expense reports.- Facilitated internal department moves.