Barb Smith Email & Phone Number

St. Louis, Mo

• Gather and verify background check information for all new placements/hires and submit/process through 3rd party background check company. • Gather necessary backup documentation from candidates throughout the background process ensuring all documentation that has been received and placed in personnel file for future reference/audit. • Gather/process all required onboarding documents as they relate to individual client required specifications for background verifications.• Creation of, review for completeness, and ongoing maintenance of personnel files for all new placement/hires.• Maintain background check, drug screen, and other new hire paperwork in company database (Bullhorn).• Track/verify completion of drug screenings for all new placement/hires, verifying information has been entered into company database (Bullhorn) and drug screen documents have been added to personnel file. • Maintain placement/audit spreadsheet for W2/Third Party/1099s as it relates to completion of background checks, drug screenings, new hire paperwork.• Gather, review for accuracy, and submit all documentation for client audit requests.• Improved thoroughness of background process and procedures by developing checklists and creating tracking spreadsheets. • Work closely with all recruiters, account executives, accounting department and upper management on various projects, often working in a very time sensitive environment.• Train internal administrative personnel as to company processes and Bullhorn database.• Format and proofread consultant resumes, prior to client submission.• Coordinate and maintain resume cue spreadsheet and oversee another administrative assistant regarding resume workload.• Maintain resume tracking spreadsheet for all administrative personnel and submit weekly counts to upper management. • Answer questions for consultants regarding new hire paperwork, processes, etc.

Caseyville, Il

• Participated in multiple meetings per week with upper management discussing the purchase of new vehicles, large construction equipment, and other assets, budgets, and sales of used vehicles, large construction equipment, and other assets for multiple office locations. • Researched, purchased, and sold fleet vehicles, large construction equipment, and other assets.• Took initiative to increase thoroughness of asset records and maintenance tracking from 60% inclusion to 95%.• Maintained and renewed vehicle license, insurance, and registration.• Maintained GPS tracking and tool inventories saving company over $6,000 per year.• Maintained spreadsheets of proposed and actual purchases and company overviews for asset meetings.• Scheduled meetings and updated calendars. • Tracked vehicle wrap budget.• Created work orders and other forms.• Created checklists for asset procurements. • Participated in screening and interviewing of new fleet department staff and often acted as liaison between HR and shop personnel. • Supervised fleet administrative staff member. • Improved fleet department organization and procedures by developing checklists and creating tracking spreadsheets. • Assisted fleet and shop managers with organizational skills, meeting minutes, meeting preparation, spreadsheet tracking, etc.

Caseyville, Il

• Posted open job positions on indeed. Reviewed submitted resumes, screened potential new hires.• Scheduled and participated in new hire interviews.• On-boarding of all new employees, gathering all documentation, accurately entering information into database (Spectrum), including payroll and tax information, and setting up personnel files.• Maintained personnel files, responded to verifications of employment requests, and processed terminations (off-boarding) in the database (Spectrum).• Managed employee benefits program improving open enrollment process and accuracy.• Ran background checks for potential hires. • Processed I9s.• Made multiple hotel arrangements per week for company-wide travel.• Opened and distributed company-wide mail and packages.• Improved HR procedures by developing checklists and creating tracking spreadsheets.

Collinsville, Il

• Event planning, errands, and personal tasks for family of Fortune 500 company.

O'Fallon, Il

• Coordinated and oversaw weekly and annual children’s programs. • Prepared curriculum and ordered necessary supplies to implement. • Participated in planning and executing special events for up to 2,500 participants and over 100 volunteers.• Recruited, screened, trained, and managed volunteers.• Proactively monitored and tracked department budget.• Performed data entry and generated reports.

Collinsville, Il

• Improved accuracy of tracking ELL students which translated into federal and state funding.• Completed student registration, posted grades, maintained records and prepared monthly reports.• Reviewed monthly invoices for accuracy.• Timely reporting of State mandated information in IL Student Information System (SIS).• Processed daily truancy and attendance reports; generated suspension letters and other correspondence.• Answered calls, screened and managed school visitors, fulfilled sick room duties, dispensed medication as necessary.• Submitted and tracked work orders for building maintenance and technology.• Backup registrar for school district.

Maryville, Il

• Created and implemented all office procedures, forms, handbooks, etc., as charter staff member for new school.• Developed procedures for fall registration, student arrival and dismissal, office to classroom communication system.• Maintained student records, including rosters, enrollment, attendance, discipline, report cards, transcripts, cumulative files, records transfers, and requests• Coordinated school emergency drill schedule and maintained up to date emergency lists and paperwork.• Prepared and submitted State reporting for ISBE including medical, immunization, dental, and eye, Non-public Registration Enrollment and Staff Reporting, Immigrant Student Reporting, Private School Universe Survey, and FY12 Grant Reporting.• Conducted tours and responded to requests for information for potential new families.• Posted, tracked, billed, collected, and deposited all school related fees.• Prepared tax statements and financial reports for families.• Completed and tracked check requests, invoices, and staff budgets.• Maintained cash log and petty cash account.• Coordinated open house, fundraising, and special events.• Created/established and managed in-house lunch program and staff.• Created/established and managed before and after school program and staff.

St. Louis, Mo

• Scheduled meetings, maintained calendar and appointments for president.• Answered, screened, and monitored calls, voicemails, emails, and mail for president. • Made travel and hotel arrangements for all partners of the firm.• Prepared and transcribed correspondence, reports, spreadsheets, communications, punch lists, contract changes, change orders, proposal requests, architect’s supplemental instructions, construction change directives, etc. • Prepared presentation materials and expense reports.• Obtained/maintained architectural and engineering licenses and certificates of authority for partners and corporation throughout the US. • Maintained partner’s NCARB memberships and continuing education records.• Maintained office vacation and time-off schedules for 50+ employees.• Maintained office equipment, ordered and tracked office supplies, created flyers, newsletters, post cards, brochures, promotional materials, and bulk mailings.• Ordered and sent client gifts.• Planned and executed fundraising events, company functions, open houses, parties, etc. • Formatted title blocks for supplemental drawings and addendum drawings.• Incorporated addenda into drawings and specifications.• Transferred red lines, stamped, and distribute shop drawings.• Supervised distribution of bid documents during project bidding and fielded client and contractor calls.• Maintained filing, storage, and retrieval systems.• Back up for telephone maintenance and programming.