Barbara Low Email & Phone Number

Singapore, Singapore

I plays a critical role in ensuring the smooth operation of the office and completing administrative tasks efficiently and promptly. I am responsible for establishing and enforcing office policies and procedures to enhance efficiency and effectiveness. Additionally, I am tasked with identifying and implementing new technologies or processes to improve office productivity.In addition to overseeing administrative staff, I collaborate with other departments and teams to coordinate projects or events involving multiple stakeholders. Effective communication with colleagues at all levels and strong leadership skills are essential for motivating and managing a team.

Singapore

Encompass multi entities (SmartLife Living, Next Billion, Datacraft Sciences, Newton Circus) above all other JVs. Overall executive general management responsibility. Reporting line directly to Chief Executive Director.• Strategic corporate relations liaison with trade partners• Corporate affairs executive representative• Supervising and coordinating all activities for the management of the office including; ordering supplies, managing office documentation, managing suppliers &/or vendors, negotiating the purchase or renewal of contracts• Maintain office services by organizing office operations and procedures; preparing necessary asset/equipment to facilitate the orientation and placement of new staff, application of EP/S/DP/ pass, tracking of leaves, preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions..• Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.• Perform basic accounting to assist in monthly accounts reporting such as, reconcile bank statement, issuing of invoices, payments and entering data into accounting software internal and external via GEBIZ and Vendor.Gov, achieves financial objectives by preparing monthly accounts, scheduling expenditures; analyzing variances; initiating corrective actions. • Manage Director active calendar of appointments; arranging detailed travel plans, itineraries.

Singapore

Encompass multi entities (Padang & Co, ConnectedLife, Next Billion, Datacraft Sciences, Newton Circus)Overall executive general management responsibility. Reporting line directly to Chief Executive Director.• Strategic corporate relations liaison with trade partners• Corporate affairs executive representative• Liaise with building management on office tenancy, repair and maintenance as and when required.• Supervising and coordinating all activities for the management of the office including; ordering supplies, managing office documentation, managing suppliers &/or vendors, negotiating the purchase or renewal of contracts• Maintain office services by organizing office operations and procedures; preparing necessary asset/equipment to facilitate the orientation and placement of new staff, application of EP/S/DP/ pass, tracking of leaves, preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.• Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.• Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.• Perform basic accounting to assist in monthly accounts reporting such as, reconcile bank statement, issuing of invoices, payments and entering data into accounting software internal and external via GEBIZ and Vendor.Gov, achieves financial objectives by preparing monthly accounts, scheduling expenditures; analyzing variances; initiating corrective actions. • Manage Director active calendar of appointments; arranging detailed travel plans, itineraries.

Singapore

• Provide secretarial and administrative support to the Business Development Director of Asia Pacific and a team of 4 Accounts Servicing Executives.• Maintain close working relationships with Asia Pacific clients and offices, including preparation of presentation slides using PowerPoint.• Organize, read, and act on boss’ emails, following up on emails that require actions and handling ad-hoc projects as requested.• Welcome and assist colleagues and visitors from regional offices.• Coordinate travel and accommodation arrangements.• Process travel and expense claims.• Arrange meetings via video conferencing or conference calls with offices in Asia Pacific, USA, and Europe.• Coordinate meetings and manage calendars effectively.

Singapore

• Provide administrative and secretarial support to the Managing Director of PGIS Asia Pacific, Director of Operations, Equities Department (4 expatriates), and Sales and Marketing Director• Manage schedules and screen calls for PGIS.• Arrange travel and hotel accommodation for the aforementioned individuals.• Take minutes during departmental and ad-hoc meetings.• prepare presentation slides for sales, coordinate and communicate with other departments in the US and Hong Kong offices regarding business activities and collate and consolidate information.• Prepare expense claims and handle other ad hoc assignments.• Process expense claims for the Managing Director• Oversee staff welfare and well-being.• Asist in HR duties, including onboarding new staff, managing arrival checklists, handling Employment Pass applications, updating leaves, assigning workstations, and issuing badges and security passes.• Update and manage the voice logger system and recording for CISCO recall purposes.• Manage requisitions for stationery, equipment, etc., for the entire office.• Provide IT support as needed and serve as a backup for the finance administrator in generating reports.

Singapore

OAAG (S) Pte LtdJul 2005 to Jul 2006HR & Administrative ExecutiveWellness Lounge Pte LtdSeptember 2004 – June 2005Operations Excutive

Singapore

• support and manage Chief Technical Officer in all aspects of work, appointment schedule, calendar upkeep and meetings.• prepare software documents and presentation slides.• Travel & hotel arrangement, minutes of meeting taking, generate password for new software license, submit monthly updated organization chart of headcount and reports.• Update all schedules to palm, look through all incoming mail and documents before submitting.• Co-ordinates and communicates with other departments on business activities, collates and consolidates information.• Prepare expenses claim and other ad hoc work assign. Oversees the whole R&D team when new staff arrives, staff welfare and all other necessary needs.• Assist in staff appraisal, follow up on projects when he's outstation and reply to email when necessary.• Monthly headcount report, staff welfare & procedure.

Singapore

• Administrative and secretarial support to Managing Director in general accounting and bookkeeping issue payments, receipts, invoices, manual payroll and business ledger maintaining.• Generate monthly reports to directors in Singapore, Taipei, Indonesia, New York & Dhaka offices. • Travel arrangement and schedules itinerary for all the directors, buyers and overseas customer. • Overall in charge of the office miscellaneous chores and seeing supplier and vendors from travel agents, courier dispatch, and hotel's to ensure of good services

Singapore

• Control all business documents, process all the quotation activities, generate monthly reports for managers and buyers, update data into system, expediting quotes and also to control all IBM confidential documents.Side note: • Employed in year 1988-1989 as receptionist and was offered a contract position in 1992.

Singapore

• Join as receptionist, handling of phone calls using PABX machine, attend to guest and assist them to waiting area or other department. • Sorting out of incoming mails, sending out of couriers and mail franking, assist human resource in administrative work.• Promoted to Purchasing Clerk in Oct 1990• Main duties is to assist four IPO buyers to issue PO's, update schedules into system, generating monthly reports, follow up with vendor on quotation send, and to upload modem to sister office in Huntsville and Scotland, provide general clerical support.