Barbara Ruttan Email and Phone Number

Accomplished Senior Executive Assistant with over 38 years of administrative experience in providing seamless support to Partners and Directors.Currently providing administrative support to three Partners and three Directors including complex calendar management, project management, event co-ordination, time and expenses, and domestic and international travel. I am also involved in various projects that support the business needs of my leaders.

As a Supervisor:• Responsible for supervising staff in Mississauga (audit and tax admins and facilities staff) and staff in Toronto (audit admins and other audit staff).• Assist with performance management, performance review, ongoing counselling and management of employee issues, act as performance plan coach and counsellor to staff.• Collect all performance documents for ICS staff and prepare summary. Present summary for each staff person at rollout.• Conduct mid year and year end performance reviews with each admin and facilities staff.• Communication of annual compensation.• Involved in discipline meetings and terminations of ICS staff with assistance from HR.• Involved with HR in the hiring process for new ICS staff by preparing job requisitions, interviewing candidates, and in the case of admin assistants, shortlists and recommends administrative candidates to Partners for review as required.• Redistribute work on as needed based on Partner needs and co-ordinates meetings to resolve issues for their administrative team.• Recommend admin staff allocation model to Partners based on the needs of the group.• Attend monthly supervisor meetings and chairs admin meetings on site.As an Administrative Assistant:• Supported various Partners and Directors with day to day administrative support including complex calendar management and business-related activities with minimal input and direction from Partners.• Confidently represent Partners and team in a professional manner in both written and conversational communications; internally and externally – adhering to diplomacy, professionalism and discretion at all times.• Build strong relationships with clients and client’s support team.• Effectively and tactically manage the overall workload of the desk and deliver high quality results.

Held various administrative assistant roles at Deloitte Haskins & Sells:1988 to 2002 - Administrative Assistant to various Partners and teams in the Audit and Tax Service Lines1987 to 1988 - Executive Assistant to the Firm's Executive Directors 1986 to 1987 - National Consulting Admin Assistant1984 to 1986 - National Marketing Admin Assistant