Alyssa Barrett Email & Phone Number

Perform administrative work in service of the City's Human Services divisions and Director (Public Transportation, Senior Nutrition Center, Animal Shelter, Pest Abatement, Housing Rehabilitation, and Homeless Task Force)Maintain relationships with Human Services divisions and keep up to date on all operations in order to work onsite at each location when requestedFunction as inter-departmental marketing specialist and graphic designer utilizing multiple media outlets and visual design to communicate stories, events, trainings, how-to guides, etc. Assist in researching, writing, and submitting grantsKeep record of statistical data and pull monthly reports for all divisionsResponsible for processing purchase orders, invoices, bids/quotesSchedule, attend meetings, and maintain calendars. Take minutes for meetingsMaintain department files assuring all required paperwork is completed in an accurate and timely mannerRespond to routine questions via email, telephone, and in person to employees and the public

Bullhead City, Arizona, United States

Utilize multiple media outlets to communicate animal welfare stories, events, trainings, and positive measures taken to build public awareness and support for the shelter and animals in the community. Work with the City of Bullhead City Marketing department to enhance PR operations via writing, video/audio recording, photography, and graphic design. Read, evaluate, and edit articles or other materials submitted for publication and confer with writers regarding changes in content, style, organization, and/or publicationAssist in the planning and development of events, workshops, and meetings; coordinate logistics, scheduling, participant communications, etc.Develop and maintain partnerships with rescues, training facilities, humane societies, shelters, animal enforcement, and other animal welfare organizationsAssist in writing and submitting grants to increase animal lifesaving efforts in the communityCoordinate department finances. Prepare and finalize purchase orders and invoices for purchasing/payment for shelter supplies and equipment Coordinate animal adoptions and surrendersProcess license applications, collecting fees and maintaining recordsProvide animal enrichment and trainingAdminister vaccines and microchipsClean kennels and monitor animals, looking for sickness or infection

Bullhead City, Arizona, United States

Gather, organize, and input data for the Meals on Wheels programAssemble and pack meals for delivery to homebound clientsMaintain confidential databases and records and generate reportsCompose routine correspondence to associated government agenciesPerform twice weekly wellness checks via phoneHandle money donations and prepare daily depositsServe meals, adhering to food handling policies and proceduresAssist senior citizens in various activities and programs

Quality control review insurance reports to correct errors or deficiencies and ensure all attachments are correct and complete. Attach residential and commercial valuations, protection class codes, Buildfax reports, and recommendation letters to reports. Communicate with field inspectors to adjust reports in a timely manner.

Salina, Kansas, United States

Review and revise police reports and ensure data is entered accurately into records management software in accordance with state and government guidelines.Finalize traffic tickets issued by officers and make ticket corrections when needed.Utilize multiline phone/paging system and transfer calls to appropriate staff and departments.Prepare and release police reports for court use and public record.Perform clerical duties in the storage and upkeep of confidential crime files and data.

Flagstaff, Arizona, United States

Specialty Clinic:Acted as the Referrals Specialist for the department by reviewing and processing incoming referrals and calling new patients to schedule appointments.Determined and submitted prior authorization requests for medications, outpatient procedures, and surgeries.Scheduled and confirmed patient appointments, surgeries, or medical consultations.Processed credit card/check/cash payments received by patients and payment adjustments where needed. Responsible for timely posting of payments to accounts according to the line of service and service dates to ensure accurate payment status and accurate account activity according to department process.Acted as an interdepartmental staff liaison between staff, physicians, providers, and patients to ensure professional services and promote positive patient experiences.Researched, developed, implemented, and enhanced department services. Maintained continuity of work and operations by documenting and communicating needed actions to management; discovering irregularities; determining continuing needs.Prepared and distributed departmental communications to internal staff as directed. Developed and maintained phone, active employee, and scheduling protocols lists for various communications and use.Compiled and recorded medical charts, reports, and correspondence.Operated multi-line telephones to answer, screen, and/or forward calls, providing information, taking messages, and/or scheduling appointments.Operated office equipment, such as voice mail messaging systems, and used word processing, spreadsheet, or other software applications to prepare reports, invoices, financial statements, letters, case histories, or medical records.Performed various clerical or administrative functions such as ordering and maintaining inventory of supplies.

Flagstaff, Arizona, United States

Drove safely and promptly to customers’ homes while following driving security and protection policies and procedures.Collected cash from customers and received signatures.Prepared and cooked daily food items.Washed dishes, glassware, flatware, pots, and/or pans using dishwashers or by hand. Cleaned work areas, equipment, and utilities.

Flagstaff, Arizona, United States

The Pathogen & Microbiome Institute (PMI):Sustained a level of confidentiality and security when working with agencies such as the Department of Homeland Security and the Federal Bureau of Investigation. Also maintained sensitivity and confidentiality when working with staff and student information regarding hiring/terminating, employee travel, and financial documents.PMI’s travel specialist, having ensured that travel reimbursements were processed in a timely fashion and that travel was processed according to all University, State, and Federal rules and regulations. Made state and foreign travel arrangements for employees by conversing with them to determine destination, mode of transportation, travel dates, financial considerations, and accommodations. Educated employees on travel policies and ensured that the Institute stayed in compliance with all travel rules and regulations. Also, planned and coordinated the arrival of guest speakers, research collaborators, high profile visitors, and NAU/PMI faculty interviewees by creating itineraries and arranging visitor travel. Coordinated with other NAU departments (Vice President for Research, Biology, Chemistry, etc.) to create visitor itineraries and schedule meetings. Oversaw that all travel rules and regulations were adhered to concerning VISA documents and visitor reimbursements. Communicated directly with visitors to confirm their understanding of all policies/procedures regarding their visit or extended stay.

Flagstaff, Arizona, United States

The Pathogen & Microbiome Institute (PMI):Managed the entire hiring process of personnel at PMI and ensured that hiring committees followed all NAU Human Resources and PMI policies and procedures during both the pre and post hiring process. Observed all online time entries and approved payroll for employees by the payroll deadlines.Managing Editor of the Institute’s quarterly magazine, the "PMI Quarterly". Supervised student workers as they designed each magazine. Assigned article topics and stories to employees to write. Supervised and coordinated the work of article writers and other editors. Read, evaluated, and edited articles or other materials submitted for publication and conferred with writers regarding changes in content, style or organization, or publication. Oversaw publication production, including artwork, layout, computer typesetting, and printing, ensuring adherence to deadlines, budget requirements, and NAU’s Graphic Identity System and Writing Style System.Coordinated activities and operations of PMI with interrelated activities or operations of other University departments (e.g. HR, OSP, Student Accounts, AP, Purchasing, Comptroller, Biology, Forestry, etc.) or PMI staff ensuring optimum efficiency and compliance with appropriate policies, procedures, and specifications. Provided technical advice, problem solving assistance, and interpreted policies for PMI students and staff; referred PMI employees to appropriate department contact when unable to assist.

Flagstaff, Arizona, United States

The Pathogen & Microbiome Institute (PMI):Supervised multiple student workers. Provided them with projects and work to keep them busy for up to 14 hours per student per week. Coordinated work or projects from other employees with student workers to ensure that all was completed in a timely manner. Nurtured and helped develop office students’ work ethic and progress.Coordinated purchasing and accounts payable processes. Prepared and finalized purchase orders and invoices for purchasing/payment for supplies and equipment and maintained knowledge of NAU Purchasing policies. Processed IDT (Interdepartmental Transfers) and IPTs (Interdepartmental Payroll Transfers) in the PeopleSoft Financials system. Managed NAU Purchasing Card (PCard) for making credit card purchases and reviewed/approved all transactions of other PCard holders at PMI.Evaluated PMI property and equipment every fiscal year adhering to NAU Property Administration inventory procedures. Recorded inventory information such as the description, value, and location of property and equipment and submitted final reports to the University.

Flagstaff, Arizona, United States

The Pathogen & Microbiome Institute (PMI):Monitored and coordinated calendars for PMI Directors, Associate Directors, and other PMI employees. Planned meetings according to availability on calendar and with individuals wishing to meet or talk with PMI Directors. Planned, developed, and managed numerous events, workshops, meetings, and conferences for PMI; coordinated logistics, scheduling, venue setup, meal choices, and participant communications.Ordered laboratory supplies and equipment and maintained knowledge of laboratory/scientific terminology and processes. Maintained records of supplies ordered and checked shipments when they arrived to ensure that orders had been filled correctly and that supplies met specifications. Maintained knowledge of all organizational and governmental rules affecting purchases and provided information about these rules to vendors and PMI staff members.PMI’s audio/video conferencing expert; setup Skype for Business, WebEx, and Zoom meetings for a seamless, virtual session. Handled troubleshooting and provided technical assistance for virtual meetings.

Laughlin, Nevada, United States

Bullhead City, Arizona, United States

Nursing Department:Utilized interpersonal and communication skills with interactions with college officials, students, faculty, and staff.Compiled, sorted, and filed office and student records maintaining and updating them when needed. Gathered and arranged documents to be typed or reformatted, either manually or through Microsoft Word or Excel.Managed incoming and outgoing mail. Delivered messages and ran errands. Maintained order and cleanliness of MCC Nursing lab.

Laughlin, Nevada, United States

Sold and collected admission tickets and passes from patrons.Received payment by cash or credit card and issued receipts and change to customers.Trained new theater employees.Assisted customers by providing information and resolving their complaints. Directed patrons to restrooms, concession stands, and telephones. Provided assistance with patrons' special needs, such as helping those with wheelchairs. Anticipated needs of patrons and implemented necessary actions without immediate management direction.Performed task of cleaning theaters effectively and in a timely manner. Maintained sanitation, health, and safety standards in work areas.Ensured that shelves, cabinets, and equipment were well stocked. Managed informational kiosks or displays of event signs or posters.Examined tickets or passes to verify authenticity using criteria such as the ticket issue date. Patrolled premises to prevent and detect signs of intrusion and equipment failure and ensured the safety and security of customers.

Bachelor Of Arts - Ba, English

Biology minor & Literature certificate - Nominated runner-up for the NAU 2014 Student Employee of the Year

Associate Of Arts - Aa, English

Activities and Societies: Phi Theta Kappa Honor Society