Administrative Assistant V
CurrentADMINISTRATIVE ASSISTANT, Albany Medical Center, Albany, NY 02/2011 – PresentCollaborate with Medical and Business teams to plan and execute on-site and off-site meetings, interact with vendors to fulfil inventories and supply logistics, and oversee administrative staff and events. Implement team-wide communications. ► Jointly nominated by colleagues and managers for “I CARE” award in recognition of compassion, respect, and operational excellence. ► Initiated “Ice Cream Sundae Funday,” monthly treats, and other welfare packages to support and motivate Nurses at the peak of the pandemic; equipped administrative office to provide a safe relaxation spot for Nurses.► Managed complex schedules and calendars for medical residents, paramedical personnel, and surgical procedures to remove inconsistencies and enhance operations.► Launched an exchange program with neighboring hospitals to solve medical equipment supply shortages during the pandemic and improve capacity for patient services by sharing vital equipment.► Coordinated with Human Resources to prepare paperwork for new and existing employees, develop administrative strategies to meet business needs, and orchestrate mandatory annual training for employees. ► Strategized fundraising initiatives with donors and alumni to meet budgetary needs.► Produced reports, presentations, flyers, spreadsheets, graphs, charts, and illustrations to smooth onboarding processes and clearly explain new equipment to Medical and Business teams. ► Utilized Kronos to compute and verify payroll, including benefits, claims, and deductions, for 200+ employees while ensuring accurate, complete, and timely data.