Becky Allen Email and Phone Number

• Performed general administrative duties in busy office for SVP and six Directors and nine Regional Managers, including emailing, answering phones, preparing and submitting expense reports (using Concur System), creating documents/reports including agendas, minutes, schedules, and itineraries, reviewing and managing incoming mail and email, making photocopies, sending/receiving faxes and filing (including creating filing systems (both physical files and e-file)), scheduling meetings (Webex &… Show more • Performed general administrative duties in busy office for SVP and six Directors and nine Regional Managers, including emailing, answering phones, preparing and submitting expense reports (using Concur System), creating documents/reports including agendas, minutes, schedules, and itineraries, reviewing and managing incoming mail and email, making photocopies, sending/receiving faxes and filing (including creating filing systems (both physical files and e-file)), scheduling meetings (Webex & Zoom), invoice/PO processing, ordering catering for meetings/events. • Highly experienced in utilizing Microsoft Office Suite: Outlook, Word, Excel, Powerpoint and Access (intermediate use). • Compiled and analyzed data utilizing spreadsheets or other database software such as Excel, Dataflow. • Planned, executed and attended quarterly regional management meetings and special events including the annual National Sales Meetings for groups of 150+ employees. • Wrote, proofread and distributed detailed confidential minutes for weekly and quarterly meetings. • Created complex cross-departmental interview schedule matrixes and managed interview process. • Aligned with other Administrative Assistants and interfaced closely with Executive Assistant in President's office. • Maintained data confidentiality when managing salary, performance and other confidential employee information. • Maintained training records and files for all sales personnel (150 employees). Input training data into Access database system. • Developed and executed long-term cost saving processes resulting in savings of approximately $50,000 per year for office equipment, travel and Federal Express expenditures. • Conducted contract audits to ensure pricing and terms were entered correctly into Salesforce database and SAP. • Oversaw new hire onboarding, staff moves and all facilities requests. Ensure new hires are supplied with I.T. equipment and cell phones. Show less

• Performed general administrative duties for large R&D team including emailing, answering phones, preparing and submitting expense reports (using Concur System), creating documents, minutes, schedules, and itineraries, managing incoming mail and email, making photocopies, sending/receiving faxes and filing (including creating filing systems (both physical files and e-file)), scheduling meetings, invoice/PO processing, ordering supplies, ordering catering for meetings/events and plan and… Show more • Performed general administrative duties for large R&D team including emailing, answering phones, preparing and submitting expense reports (using Concur System), creating documents, minutes, schedules, and itineraries, managing incoming mail and email, making photocopies, sending/receiving faxes and filing (including creating filing systems (both physical files and e-file)), scheduling meetings, invoice/PO processing, ordering supplies, ordering catering for meetings/events and plan and calendar meetings using Outlook. • Utilized Microsoft Office Suite: Outlook, Word, Excel and Powerpoint. • Coordinated large-scale events. Show less

• Performed general administrative duties for Managing Partner and Corporate attorney, including emailing, answering phones, preparing and submitting expense reports, creating documents/reports including agendas, minutes, schedules, and itineraries, reviewing and managing incoming mail and email, making photocopies, sending/receiving faxes and filing, scheduling meetings, ordering catering for meetings and events. • Highly experienced utilizing Microsoft Office Suite: Outlook, Word… Show more • Performed general administrative duties for Managing Partner and Corporate attorney, including emailing, answering phones, preparing and submitting expense reports, creating documents/reports including agendas, minutes, schedules, and itineraries, reviewing and managing incoming mail and email, making photocopies, sending/receiving faxes and filing, scheduling meetings, ordering catering for meetings and events. • Highly experienced utilizing Microsoft Office Suite: Outlook, Word, Excel, Powerpoint. • At times acted as in a Personal Assistant capacity, handling confidential tasks and manage special projects as requested by Partner. • Complete projects requiring research and discovery, process legal documents. • Compose draft correspondence and cover letters to clients on behalf of partner in preparation for final review and distribution. Show less

• Performed general administrative duties for VP and I.T. Finance department (20 team members), including emailing, answering phones, preparing and submitting expense reports (using SAP), creating documents/reports including agendas, minutes, schedules, and itineraries, reviewing and managing incoming mail and email, making photocopies, sending/receiving faxes and filing (including creating filing systems (both physical files and e-file)), scheduling meetings, ordering catering for meetings and… Show more • Performed general administrative duties for VP and I.T. Finance department (20 team members), including emailing, answering phones, preparing and submitting expense reports (using SAP), creating documents/reports including agendas, minutes, schedules, and itineraries, reviewing and managing incoming mail and email, making photocopies, sending/receiving faxes and filing (including creating filing systems (both physical files and e-file)), scheduling meetings, ordering catering for meetings and events and coordinating departmental team-building celebratory events. • Highly experienced in utilizing Microsoft Office Suite: Outlook, Word, Excel and Powerpoint. • Coordinated timely production and distribution of all financials. • Acted as department liaison with other departments and outside organizations. Show less

• Performed general daily administrative duties for Senior Vice-President of Human Resources for ABC Networks including emailing, answering phones, preparing and submitting expense reports, creating documents/reports including agendas, minutes, schedules, and itineraries, reviewing and managing incoming mail and email, making photocopies, sending/receiving faxes and filing (including creating filing systems (both physical files and e-file)), scheduling meetings, daily meeting preparation… Show more • Performed general daily administrative duties for Senior Vice-President of Human Resources for ABC Networks including emailing, answering phones, preparing and submitting expense reports, creating documents/reports including agendas, minutes, schedules, and itineraries, reviewing and managing incoming mail and email, making photocopies, sending/receiving faxes and filing (including creating filing systems (both physical files and e-file)), scheduling meetings, daily meeting preparation, ordered office and food supplies for executive suite, arranged catering for meetings and events. • Managed confidential personal desk files for SVP every morning in preparation for daily high-level executive interviews. • Greeted senior level executives and executive interview candidates into suite in preparation for interviews. Developed and maintained phone logs for SVP and managed confidential Human Resource files. Acted as liaison between the SVP in Human Resources and the CEO's office. • Coordinated and managed the ABC Network Mentoring program which included the participation of Presidents, EVPs and the CEOs of both Disney and ABC Networks. • Worked closely with the CEO's direct reports and their Executive Assistants. Show less

• Monitored junket budget to prevent overspend. • Acted as department liaison between Disney and talent representation to coordinate travel and junket schedules. • Processed invoices using SAP. • Created various Excel documents, managed Excel databases to track junket invitees, create interview schedules, press RSVPs and other various junket details. • Oversaw special promotional events to drive positive media coverage, boost revenue and enhance sales for new film… Show more • Monitored junket budget to prevent overspend. • Acted as department liaison between Disney and talent representation to coordinate travel and junket schedules. • Processed invoices using SAP. • Created various Excel documents, managed Excel databases to track junket invitees, create interview schedules, press RSVPs and other various junket details. • Oversaw special promotional events to drive positive media coverage, boost revenue and enhance sales for new film releases for international markets. • Handled all delegated tasks, including including signature of contracts, payments of deposits, design of giveaway promotional materials, shipment of supplies and tchotchkes to junket venue, arrange travel and logistics and manage details on site. • Provided excellent service and attention to talent or talent representation when face-to-face or through phone conversations. Show less