Bernice Jeffries Email & Phone Number

Annapolis, Maryland, United States

Review purchase requisitions for IT equipment, software/hardware maintenance supportReview requests for quotations for products and services. Review purchase requisition packages for adequacy, consistency, and compliance. Negotiate with vendors for best and final prices and delivery schedules. Process requisitions for Information Technology products and services submitted by divisions. Procure various IT goods and services. Reconcile and audit supplier invoices totaling nearly $500,000. Review and maintain standard of audit trails programs and steps, draft audit reports with findings and conclusions on the audits performed in accordance with agency procedures. Solicit goods and services utilizing Department of Information Technology (DoIT) Guidelines. Create, maintain, and modify purchase orders in accordance with procurement requests. Conduct cradle-to-grave contract activities. Manage and assist with statewide contracts, including indefinite quantity contracts and after award ones. Review contracts to ensure they are compliant, identify problem areas, and prepare reports supporting findings in accordance with the Code of Maryland Regulation Title 21 (COMAR). Prepare, issue, and review requests for proposals and requests for quotations for products and services. Prepare and assemble all bid proposals and contract packages. Work closely with the Contract Monitor Manager to ensure contractors are working in accordance with the contract. Review purchase requisition packages for adequacy, consistency, and compliance. Negotiate with vendors for best and final prices and delivery schedules. Conduct pre-bid/pre-proposal conferences. Review contracts to ensure they are compliant, identify problem areas, and prepare reports supporting findings in accordance with the Code of Maryland Regulation Title 21 (COMAR).

Baltimore, Md

Close-out of Purchase Orders. Attended vendor pre-bid conferences prior to submission of Invitation For Bid (IFB), Request For Grant Proposal (RFGP) for solicitation. Obtain certification of funding for all assigned procurement transactions. Process Blanket Purchases and Purchase Orders using FMIS system. Processes assigned procurement transactions within the Procurement Unit timelines and in accordance with COMAR Title 21 Procurement Regulations and DHR, DGS, and DoIT Procurement Policy and Procedures.

Reistertown, Md

Reviewed and analyzed Information Technology (IT) purchase requisitions and determined the most appropriate procurement methods to use. Solicited , evaluated, negotiated and awarded contracts according to the State of Marylnad COMAR Title 21 procurement laws, procedures and regulations. Requested, reviewed, and evaluated vendor quotes for price reasonableness prior to awarding and placing the order using a State credit card or issuing a Purchase Order in FMIS.Reviewed and edited department’s statements of work for accuracy. Wrote sole source determinations known as Procurement Officer’s Written Determination document to justify forgoing full and competition for Sole Source justification. Solicited and advertised Purchase Order Request for Proposal (PORFP) for IT orders greater than $25,000 utilizing Department of Information Technology (DoIT) approved Master Contractor list. Managed, audited, and reconciled monthly purchase card statements.

Crownsville, Md

Reviewed and approved invoice requests for payment to ensure sufficient funds are available on the purchase order within the current fiscal year. Worked with the appropriate Budget Accountant to identify expenditures during the contract terms. Prepared monthly, quarterly, and annual Minority Business Enterprise (MBE), Small Business Reserve (SBR), Sponsorship, and Corporate Purchase Card (CPC) reports for DHCD submission to the Governor Office Minority Affairs (GOMA). Attended GOMA MBE Liaisons’ meetings to keep abreast of changes that impact SBR/MBE procurement, contract management, and reporting. Drafted contract agreements for the Office of Attorney General approval.

Baltimore, Maryland Area

Evaluated and monitored contracts to ensure that vendors and suppliers comply with the terms and conditions of the contract and to determine need for changes. Negotiated contract terms and conditions and pricing for goods and services. Worked on special projects and duties as assigned by management. Researched, reconciled, and resolved twelve months of old supplier invoice issues in excess of $1,200,000. Processed purchase requisitions daily using Oracle Financial System for the purchase of IT software license, software maintenance agreements, and staff augmentation. Created, executed, and modified purchase orders in accordance with procurement requests.

Beltsville, Md

Provided nationwide acquisition and contract administration support to federal agencies in the areas of pre-award acquisition planning, source selection, and contracting management support.Designed and maintained an Excel invoice balance sheets that tracks a supplier invoice payment history. Coordinated contract management functions consistent with the FAR guidance and contractual agreements. Wrote memorandums to the files requiring the Contract Officer’s approval, and prepare administrative modify prepare contract files. Ensured procuring agency procurement of goods and services are in accordance with the FAR. Researched market to gather information related to supplier products and services and their costs. Prepared contractual data for proposals, terms and conditions, contracting policies, contractual practices and delegations.Coordinate contract management functions consistent with Federal Acquisition Regulation guidance and contractual agreements.

College Park, Md

Negotiated multi-year contracts with top vendors to ensure cost stabilization resulting in savings of over $30,000. Compiled and analyzed operational budgets of $3,000,000 million to ensure certain realistic and achievable goals. Renegotiated vendors contract terms and conditions saving the company up to 3% annually. Developed and maintained employee discount program for 200 employees by negotiating discounts with key vendors reducing purchases below 15% market cost. Monitored the progress of procurements to assure contractors were in compliance with corporate procurement policies, procedures, practices and standards. Reviewed and evaluated supplier’s bid proposals for compliance with specifications/purchase descriptions and all required information is included in the solicitation documents. Performed price and cost analysis on the purchase of flooring material, landscaping services, pest control services, office furniture, and pool services.

College Park, Md

Provided contract development and delivery, and operational contractual support to the business, including bids, negotiation, projects and business offers or policies. Prepared cost analysis reports for acquiring flooring and carpeting services for all regional offices by collecting historical data from various properties, research vendors, and compared pricing. Audited, analyzed, and processed an average of 10 (ten) vehicle repair invoices weekly to ensure charges were accurate and proper GL coding before submitting to management approval and Account Payable for payment processing. Researched and reconciled a four year vehicle maintenance and management invoice issue which resulted in a savings of $8,000 for the year 2006 and consolidated five local accounts into one by establishing a National Account. Reviewed and evaluated supplier’s bids responses to RFP’s solicitation for best pricing. Served as the point-of-contact person for the vehicle gas card program regarding auditing and reconciling monthly invoices; monitoring driver’s gas card usage; and any other inquiries.

Alexandria, Va

Processed purchase requests of $1,000,000 million annually in computer hardware/software for the hospital commodity. Managed and tracked a $46 million Capital Expenditure budget for over 50 departments to ensure within budget. Analyzed and tracked purchase requests for accuracy, completeness of description and specification, legal sufficiency and proper General Ledger Coding for 20 markets. Served as Project Leader for the new Lawson Integration System project; supervised the scheduling and training of more than 50 executive level, administrators, supervisors, and purchasing staff. Served as team leader and mentored for all new hires on procurement processes. Worked collaboratively with team leaders, negotiators, and project coordinators who were responsible for the pre-award and post-award contracting function involving highly specialized procurements. Managed the purchases of all Information Technology computer hardware/software equipment. Reviewed, analyzed, and tracked 70 purchase requisitions daily to ensure departments were within approved budget.

Bachelor Of Science In Business Management, Business Administration And Management, General

Certificate, Management Foundation, Business Administration, Management And Operations

Certificate In Purchasing And Contracting, Acquisition

Associates Of Applied Science, Business Administration And Management, General