Beth Diven Email & Phone Number

Fort Collins, Colorado, United States

• Facilitate a collaborative procurement process that identifies the appropriate procurement method, whether a RFQ, RFP (both formal and informal), or ITB; preparation of the solicitation document; posting of the solicitation in accordance with Purchasing guidelines and federal guidelines (if applicable); proposal evaluations; conducting interviews; determining the appropriate contracting mechanism; negotiating the contract with the awarded vendor in partnership with the City Attorney’s office;… Show more • Facilitate a collaborative procurement process that identifies the appropriate procurement method, whether a RFQ, RFP (both formal and informal), or ITB; preparation of the solicitation document; posting of the solicitation in accordance with Purchasing guidelines and federal guidelines (if applicable); proposal evaluations; conducting interviews; determining the appropriate contracting mechanism; negotiating the contract with the awarded vendor in partnership with the City Attorney’s office; signing of the contract; and general contract management including, as applicable, annual renewals, insurance, progress payments, work orders, change orders, product end of life, and service issues.• Designed new and maintained existing reporting modules in Excel using pivot tables. These reports allow Purchasing to track “green” procurements, total spend by spending mechanism, department, buyer, etc. over short and long periods of time. The resulting metrics are used to identify areas of opportunity for future solicitations, fulfill Colorado Open Records Act (CORA) requests, measure workload and productivity, etc.• Revised existing checklists and templates utilized for compliance with Federal Transit Administration (FTA) and Colorado Department of Transportation (CDOT) funded solicitations based on guidance from specialized courses or directly received from those governing bodies. Developed new templates, such as a written record of procurement and cost and price analysis form to streamline documentation requirements. Show less

Fort Collins, Colorado Area

• Facilitate a collaborative procurement process that identifies the appropriate procurement method, whether a RFQ, RFP (both formal and informal), or ITB; preparation of the solicitation document; posting of the solicitation in accordance with Purchasing guidelines and federal guidelines (if applicable); proposal evaluations; conducting interviews; determining the appropriate contracting mechanism; negotiating the contract with the awarded vendor in partnership with the City Attorney’s office;… Show more • Facilitate a collaborative procurement process that identifies the appropriate procurement method, whether a RFQ, RFP (both formal and informal), or ITB; preparation of the solicitation document; posting of the solicitation in accordance with Purchasing guidelines and federal guidelines (if applicable); proposal evaluations; conducting interviews; determining the appropriate contracting mechanism; negotiating the contract with the awarded vendor in partnership with the City Attorney’s office; signing of the contract; and general contract management including, as applicable, annual renewals, insurance, progress payments, work orders, change orders, product end of life, and service issues.• Designed new and maintained existing reporting modules in Excel using pivot tables. These reports allow Purchasing to track “green” procurements, total spend by spending mechanism, department, buyer, etc. over short and long periods of time. The resulting metrics are used to identify areas of opportunity for future solicitations, fulfill Colorado Open Records Act (CORA) requests, measure workload and productivity, etc.• Revised existing checklists and templates utilized for compliance with Federal Transit Administration (FTA) and Colorado Department of Transportation (CDOT) funded solicitations based on guidance from specialized courses or directly received from those governing bodies. Developed new templates, such as a written record of procurement and cost and price analysis form to streamline documentation requirements. Show less

Fort Collins, Colorado Area

• Responsible for all day-to-day functions of the department including database maintenance, customer service, and legal purchasing records management.• Prepare and distribute solicitation documents for approximately 120 bids and RFPs annually, including preparing and distributing official solicitation correspondence, and organizing interviews. Responsible for execution of federally funded advertisements, including media placement and copywriting.• Manage annual preparation… Show more • Responsible for all day-to-day functions of the department including database maintenance, customer service, and legal purchasing records management.• Prepare and distribute solicitation documents for approximately 120 bids and RFPs annually, including preparing and distributing official solicitation correspondence, and organizing interviews. Responsible for execution of federally funded advertisements, including media placement and copywriting.• Manage annual preparation, distribution and tracking of approximately 300 construction contracts and services agreements.• Design, manage and revise all document templates for solicitation documents, contracts, federal checklists, etc. Research opportunities for standardization and document key processes.• Coordinated multiple departments and external clients to implement new DocuSign technology, streamlining contracts signing and achieving a 50% reduction in time. Show less

• Served as the property manager for the owner’s executive suites, retail strip center, and small office building involving leasing and financial management.• Assisted in the preparation of appraisal reports including proofreading, formatting and assembling the final documents.• Created a reference database of commercial real estate property sale and lease transactions to aid Shannon & Associates in establishing market values for appraisals.• Managed the day-to-day functions of the… Show more • Served as the property manager for the owner’s executive suites, retail strip center, and small office building involving leasing and financial management.• Assisted in the preparation of appraisal reports including proofreading, formatting and assembling the final documents.• Created a reference database of commercial real estate property sale and lease transactions to aid Shannon & Associates in establishing market values for appraisals.• Managed the day-to-day functions of the office including supply orders, basic reception duties, customer service, database maintenance, and general bookkeeping. Show less

• Responsible for creating and managing execution of marketing plans including advertisements and flyers.• Responsible for preparing and presenting RFPs to acquire new business.• Created and distributed press releases for significant sales and leases.• Served as an assistant to the broker partners handling basic property questions client relations, and drafting listing agreements and renewals.

• Continued development of the Quality Management Program for SMPC Architects through the information-gathering phase.

Albuquerque, New Mexico Area

• Served as a back-up receptionist, handling a multi-line phone system, organizing appointments, proofreading business letters and proposals, and general problem solving.• Developed a Quality Management Program through the use of surveys and interviews with company staff and management.• Created a press kit to distribute to media outlets to raise awareness for SMPC’s 60th Anniversary.• Performed daily runner duties including deliveries and basic office housekeeping.

Fort Collins, Colorado Area

Albuquerque, New Mexico Area