Beth Ebiner Email & Phone Number

• Develop and manage grant agreements, project budgets, progress reports, and administrative project requirements with the goal of delivering projects on time and on budget• Manage a portfolio of projects, simultaneously• Coordinate and attend internal team meetings to track project tasks, deadlines, and deliverables and keep the team on target• Utilize accounting and project management software to enter data, track and reconcile budgets, and update labor resource planning • Use project management tools to analyze and summarize project data (e.g., budgeting, planning, staffing)• Develop and negotiate contracts with external project partners under varying funding sources• Assist with the development and implementation of new systems and processes to increase project and program efficiency• Support managing director with budget and financial data analyses

San Francisco Bay Area

• Developed and carried out an operational implementation plan for processes and procedures that aim to achieve Justice, Equity, Inclusion, and Diversity (JEID) goals• Developed and implemented new employee benefits and perks (e.g., professional development program, home office and health and wellness stipends, service awards)• Created and implemented employee trainings, onboarding, and offboarding procedures• Implemented staff engagement and demographics surveys, identified relevant KPIs and goals, tracked and presented data to leadership and staff via online dashboards, and strategized and carried out resulting action items• Managed contracting, implementation, and invoicing for new operations vendors• Managed internal communications for staff benefits, perks, trainings, and events• Drafted and implemented new and revise existing staff policies• Implemented new recruiting platform and SOPs to streamline hiring processes and reduce bias• Performed monthly financial reconciliations between Salesforce and Intacct• Managed daily office management for San Francisco and Sacramento locations

San Francisco Bay Area

• Contributing member of the CG Green planning committee, Women in Data Analytics inclusion committee, and Global Business Services – IT Women planning committee• Develop and maintain effective relationships with key internal customers, external contacts, business units, and colleagues as the Los Angeles site lead and North America coordinator• Direct and manage relationships with business partners and vendors to ensure agreed service levels are attained, provide feedback, and offer guidance• Build reporting dashboards and analyze data to inform leaders, evaluate team efficiency and effectiveness, and implement improved processes and procedures• Create and implement strategies and plans to address critical business needs including the development and implementation of new processes for the reopening of sites globally and safe return of nearly 9,000 employees and contractors• Assist Manager in identifying staffing needs, recruiting, and training new hires and contractors• Hold live and virtual trainings on company scheduling systems for global associates• Subject matter expert in technology services, local site scheduling operations, and data analysis • Point of contact and support for associates and vendors regarding onsite meetings and events• Support internal meeting customers by identifying, analyzing, and resolving business issues• Escalation point for technology support for global onsite meeting and event issues• Reliably communicate company guidelines, best practices, policies, and procedures• Create effective recorded demos and presentations for global business leaders and associates

Los Angeles

• Direct and manage relationships with customers and partners within areas of focus, including providing guidance, ensuring agreed service levels are attained, and providing feedback• Provides meeting support services to internal customers by identifying, analyzing, and resolving business issues• Act as a reliable source of factual information related to Meetings and company guidelines, processes, practices, and procedures• Provide and ensure daily operational service or assistance and acts as a subject matter expert (SME) in the areas of technology services, local site scheduling operations, and data analysis• Develop and maintain effective professional relationships with key internal customers, external contacts, business units and colleagues within their local site and cross-site• Act a point of contact and support for associates and vendors• Serve as escalation point for technology support on issues for meetings globally• Anticipate and proactively identify, analyze, and resolve business issues; develop alternatives and implement new processes; and monitor progress after resolution and makes adjustments as needed• Analyze data and trends to identify opportunities to improve department processes and effectiveness according to business needs, and takes into account impacts to associates

Los Angeles

• Direct and manage relationships with customers and partners within areas of focus, including providing guidance, ensuring agreed service levels are attained, and providing feedback• Provides meeting support services to internal customers by identifying, analyzing, and resolving business issues• Act as a reliable source of factual information related to Meetings and company guidelines, processes, practices, and procedures• Provide and ensure daily operational service or assistance and acts as a subject matter expert (SME) in the areas of technology services, local site scheduling operations, and data analysis• Develop and maintain effective professional relationships with key internal customers, external contacts, business units and colleagues within their local site and cross-site• Act a point of contact and support for associates and vendors• Serve as escalation point for technology support on issues for meetings globally• Anticipate and proactively identify, analyze, and resolve business issues; develop alternatives and implement new processes; and monitor progress after resolution and makes adjustments as needed

Assist with observational research projects of importance to the species housed at the Los Angeles Zoo

Santa Monica

• Monitored and tracked company budgets, expenses, and payments in QuickBooks and Bill.com• Created and implemented the company’s financial monthly close procedures• Implemented systems and procedures for tracking and maintaining regulatory and carrier requirements relating to the company’s licensed insurance brokerage• Created and managed Medicare insurance carrier plan document and information database• Researched and analyzed policies and procedures pertaining to national brokerage and agent licensing, state business qualifications, and company employees• Managed recruitment processes, employee onboarding, and employee contracts• Sourced new vendors, negotiated contracts, and processed invoicing• Researched, planned, and managed company events• Managed company and CEO scheduling, calendaring, travel, and expensing• Purchased, ordered, and maintained inventory of office supplies and equipment

• Coordinated and completed office relocation• Oversaw office budget and staff• Sourced vendors, negotiated contracts, and processed invoices• Tracked company purchasing and payments in QuickBooks and Bill.com • Maintained inventory of supplies (food, cleaning, office supplies, swag) • Researched and planned team activities and events• Managed recruitment process and employee onboarding experience• Developed tools and resources required for smooth office operation• Managed executive scheduling, calendaring, and expenses

Acton, Ca

Los Angeles, California

• Assistant to two partners and one associate in transactional entertainment law• Managed transactional team’s scheduling, calendaring, and travel• Managed communication and coordination of project timelines to ensure deadlines were met• Drafted, proofread, and redlined contracts• Managed online document filing system organization within iManage• Tech support for AV equipment and service needs for conference calls and meetings• Performed general accounting services including processing invoices and expense reports• Trained new legal secretary employees• Responsible for maintaining office supplies inventory• Managed attorney monthly billable hours and time entries in Carpe Diem

Seal Beach, California

• Managed a consistent litigation case load of 70-80 clients• Scheduled, coordinated, and confirmed attorney court dates, appointments, and meetings• Assisted in collecting sensitive client information such as employment, medical, and other records• Drafted and proofread legal correspondence, pleadings, and policy demands• Ensured that copies of documentation were properly filed and distributed• Arranged for the filing of court documents• Prepared detailed trial notebooks for court• Organized case files and maintained document systems for recordkeeping

Santa Monica, Ca

• Created new employee, security, and building management systems post company expansion• Coordinated executive travel• Coordinated building maintenance and upkeep with facilities vendors • Purchased, ordered, and maintained inventory of supplies • Researched, planned, and coordinated internal and external company events• Technical assistant to media and dailies team• Primary invoicing and billing contact

Santa Monica

• Trained, supervised, and coached a team of 10 wax associate and receptionist employees• Performed employee hire and release procedures including recruiting, interviewing, onboarding, performance reviews, and exit interviews• Helped resolve employee issues and disputes• Created and managed team schedules for wax associates and receptionists• Responsible for register cash flow and daily deposits• Setup and led biweekly team meetings• Managed supply inventory and purchasing• Responsible for employee payroll

Hawthorne, Ca

• Updated passenger list for all flights• Greeted and checked in all passengers for flights • Informed passengers of company procedures and protocols • Obtained and made preparations for any requests for passenger arrivals

Torrance, Ca

• Managed new hire onboarding and offboarding for all employees• Worked with IT and HR partners to manage employee equipment and program requirements• Programmed and installed company phone systems• Responsible for management and upkeep of employee access cards• Scheduled conference calls for client meetings• Mail room duties including: daily mail organization and delivery, preparing outgoing company packages and mail• Responsible for answering and redirecting phone traffic on a multi-line switchboard • Assisted company events

Hollywood, Ca

• Coordinated studio projects• Assisted in full-time employee and contractor recruiting and hiring• Responsible for system troubleshooting and assisted in equipment installation• Managed studio maintenance • Managed social networking and media content management

Marina Del Rey, Ca

• Offered excellent customer service to clients• Provided recommendations and maintained expert product knowledge• Managed salon phones • Scheduled and managed customer appointments• Managed employee time sheets• Assisted stylists• Maintained store stock and cleanliness• Responsible for all sales and returns of products and services

Los Angeles

• Event management of women's soccer and men's basketball• Responsible for visiting team and referee needs• Assisted in pre-game set up and post-game tear down of athletic events• Staffing of student work positions• Maintenance of the aesthetic value of the University’s athletics center

Los Angeles

• Responsible for introducing students to recording equipment setup and function• Teach studio maintenance and basic functions of editing within the Pro Tools software

Los Angeles

• In charge of equipment rentals and returns, reparation of damaged equipment• Manage studio bookings, studio maintenance and upkeep• Acquire skills in soldering and cable building

Venice, Ca

• Responsible for greeting and seating customers, processing incoming phone traffic• Management of reservations and seating arrangements in both outdoor and indoor portions of the restaurant

Marina Del Rey, Ca

• Held host, busser, runner and server positions• OpenTable experience• Knowledge of current menu and wine list

Bachelor Of Arts (B.A.), Recording Arts Technology/Sound Engineering

Certificate Of Achievement With Distinction, Paralegal

UCLA Extension's Paralegal Training Program (PTP) is approved by the American Bar Association and seeks to prepare students to function.

Graduate Certificate, Fish And Wildlife Management