Executive Administrative Clerk
CurrentExecutive Administrative Assistant to the Nursing Administration Office for the Director of Nursing and three Assistant Director of Nursing positions. Coordinating the daily schedule of Nursing Administration to ensure smooth transition from one meeting to the next. Inbound call traffic for the Nursing Office and Nursing Administration office, directing callers to other floors/departments as needed. Data entry of monthly LPN and CNA schedules into Kronos platform. Entry of vacation, holiday and comp time requests. Processing change of shift and time requests on a daily basis to ensure payroll and schedule correction. Unit Clerk monthly schedule creation, approving time off requests and finding coverage of open shifts along with time card reconciliation for the work group. Scheduling of interviews for hire process, review of hire process paperwork and tracking of new hire progress in onboarding. Coordination with recruiter for recruitment events. Create and organize LPN and CNA recognition events. Coordination of NA training graduation. Create power-point presentation of recruiting for job fairs and zoom job fairs.Daily tracking of attendance and entry into Kronos for payroll process. Daily staff accounting and communication of schedule/staffing results to executive administration, nursing management and shift supervisors.Daily entry of required reporting: Incident Reports, Wound Reporting, Staffing Ratios and other collected information to be entered as needed. Entry of agency partner staff attendance and payment coding. Agency partner summary report of weekly hours completed, reconciliation of hours missing and invoicing of monthly hours to be paid. Entry of monthly agency partner invoicing into SAP for payment of invoice of services.Monthly distribution of training materials for nursing staff to complete. Entry into HRS program of completed in-service program training.
