Beth Mcclain Email & Phone Number

Columbia, Sc, Us

Columbia, South Carolina, United States

• Assist Senior Property Manager, and Assistant Property Manager with daily management of ten medical office buildings (seven wholly owned, and three fee-managed).• Manage reception area and answer office phone.• Submit tenant requests into work order system (Building Engines) and communicate with building maintenance technicians and vendors through resolution. (i.e.: minor repairs, pest control, electrical, plumbing, etc.)• Manage monthly BEI drawing and delivery of winner’s (tenant) lunch.• Assist new vendors with registration set-up in Vendor Café.• Assist all vendors with updates to their profiles, including insurance compliance, etc.• Vendor contracts administration (draft and route contracts for projects and/or annual renewals through DocuSign).• Keep Vendor Service Agreements spreadsheet updated.• Assemble and coordinate tenant gift deliveries throughout the year.• Coordinate annual tenant ice cream social and assist with annual golf tournament sponsorship.• Manage tenant respondents list and communicate with them during annual Kingsley Survey process.• Assist with annual budget reporting.• Keep information for all buildings current (tenant contacts, digital directories, building inspections, parking, HVAC schedules, building door schedules, vendors, etc.)• Update all system platforms (BEI, Preparis, A3 Communications) when there are any changes to tenant information.• Assign PIN numbers to tenants and manage door access controls process for all buildings.• Manage tenant holiday process – coordinate with janitorial vendors for all buildings and set buildings to lock as needed.• Assist Maintenance Technicians and Day Porter with general processes.• Maintain key box for all tenant suites.• Arrange team meetings and lunches.• Order office supplies.• Maintain office files.

Columbia, South Carolina, United States

• Events planning consultation.• Continued training new Events Planner to Diona US, Inc. on a weekly basis.

Austin, Texas, United States

• Served as events lead and liaison between executive team, conference organizations and vendors.• Organized and managed logistics for multiple conferences and events, including contract negotiation and booth construction.• Established and maintained vendor relationships and preferred partnerships.• Supported two Executive Vice Presidents, and the Director of Human Resources.• Assisted the Director of Human Resources with employee personnel records, including collection of paperwork/immigration document verification, onboarding and orientation, and weekly timesheet report tracking.• Managed and ensured all daily office operation needs were met.

Los Angeles Metropolitan Area

• Supported executives and marketing team with tracking of budgets, purchase requisitions, calendar management, and travel arrangements.• Collaborated with legal team on vendor contracts and agreements.• Coordinated logistics for employee meetings and events.• Managed the daily operations of the departmental satellite office.

Austin, Texas, United States

• Assisted Senior Vice President with daily operations, including weekly reports, calendar management, travel, and personal errands.• Acted as key liaison between executive team, employees, and customers.• Coordinated meetings and events for executive team, board of directors, and employees.• Developed and managed innovative database, regarding cycle time resolution for customer issues.

Dallas, Texas, United States

• Managed customized registration databases for incentive travel programs based on client specifications.• Oversaw room block inventory, vendor deadlines and report production.• Collaborated with clients, vendors, and staff to ensure expectations were exceeded, and programs were run efficiently.• Travelled on-site to manage programs.

Dallas, Texas, United States

• Planned and managed meetings for pharmaceutical drug studies based on client requests and budget.o Location selection and contract negotiation.o Food and beverage/menu planning.o Attendee registration.o Worked closely with a team of travel coordinators for logistics arrangements.o Travelled on-site to manage meetings and events.