Provide high-level executive support to the CEO and COO co-founders of Seraphina Therapeutics, managing schedules, travel, communications, and personal logistics. Coordinate internal and external meetings, prepare materials for executive projects, and ensure follow-ups. Assist with employee onboarding and recruiting efforts, while fostering a positive company culture through internal communications and event coordination.- Administrative support managing executive calendars, scheduling, communications, and travel coordination. - - Assist with personal logistics for the executives.- Handle personal communications on behalf of executives, including emails, phone calls, and meetings. Serve as a key point of contact for scheduling and coordination.- Prepare meeting materials, coordinate travel logistics, and support executive-related projects.- Ensure team members are prepared for meetings and manage post-meeting follow-ups.- Develop internal communications, coordinate company activities, and celebrate milestones.- Assist with new employee onboarding and recruiting activities like job postings, resume screening, and interview scheduling.

As a freelance recruiter at Elite EA Recruiting, I specialize in identifying, vetting, and placing high-level Executive Assistants for top executives across various industries. My role involves understanding the unique needs of each client, sourcing qualified candidates, conducting thorough interviews, and ensuring a seamless hiring process. I leverage my deep industry expertise to match executive leaders with skilled administrative professionals who enhance productivity and drive organizational success

High-level executive and personal support to the Founder of a prominent business services firm, managing schedules, travel, events, and inquiries. Oversee podcast and keynote speaking engagements, develop presentation decks, and lead the administrative team to ensure optimal performance.- Provide high-level executive and personal support to the Founder of a prominent business services firm.- Coordinate and manage scheduling for personal and business meetings, events, and engagements for the Founder and the Executive Leadership Team.- Oversee podcast scheduling and keynote speaking engagements, including the development of presentation decks.- Managed and executed the slide deck for quarterly webinars with 5k+attendees.- Arrange comprehensive travel itineraries and manage travel expenses for the Founder, their family, and the ELT.- Plan and organize events for both clients and internal team members.- Serve as the primary point of contact for the Founder, handling inquiries and requests with professionalism.- Recruit, train, evaluate, and supervise the administrative team to ensure optimal performance and efficiency.

Responsible for overall administrative and day-to-day operational tasks of the Executive Leadership Team, including CEO, CFO, COO, and VP of HR. First Executive Assistant hire for new CEO/Founder managing business from start-up to exit.- Acted as a key partner and primary support to the CEO of a rapidly expanding affiliate marketing startup, contributing significantly as a member of the Executive Leadership Team.- Efficiently managed the scheduling of personal and business meetings and events for the CEO and ELT, ensuring optimal time management and coordination.- Organized and optimized travel arrangements for the CEO, the ELT, and their families, enhancing booking efficiency and reducing administrative time.- Oversaw company expenses, including tracking, controlling, and reporting through Divvy and Quickbooks Online, with bi-weekly financial reporting to maintain budgetary control.- Developed and streamlined company-wide meeting workflows, including agenda preparation and minute-taking, to improve organizational efficiency.- Created and formatted monthly CEO reports with user-friendly templates, cutting reporting time by 50% and allowing the ELT to focus on strategic priorities.- Coordinated global quarterly planning sessions using Slack, Basecamp, Zoom, and GSuite, facilitating effective communication and collaboration across time zones.- Implemented and managed Google Shared Drives to enhance team productivity and remote efficiency for document management.- Administered payroll and benefits across multiple states, including startup business operations and compliance.- Assisted with monthly financial close processes and managed accounts receivable and payable.- Management of team tools and accounts.- Supported the CEO’s non-profit board activities as board secretary, contributing to community and organizational impact.

Supported Principal of a 600-student elementary school enabling an increase in face-to-face time with students, faculty, and parents by 50%.- Enhanced the Principal’s productivity and classroom engagement by streamlining and managing paperwork workflow.- Efficiently managed the Principal’s calendar and scheduling using Google Calendar, optimizing time and appointments.- Administered the elementary school budget with accuracy and fiscal responsibility, ensuring effective allocation of resources.- Oversaw and curated content for the school’s social media accounts, enhancing community engagement and communication.- Addressed and resolved staff concerns, allowing the Principal to focus on strategic priorities and major issues.- Contributed as a key member of the Safety Emergency Response team, participating in and supporting emergency preparedness.- Developed and implemented policies and procedures to improve school operations and compliance.- Facilitated clear and effective communication with the community and staff, fostering positive relationships and collaboration.- Composed and published monthly school newsletters, providing updates and information to parents, staff, and the community.

Executive Assistant for major ophthalmology medical practice and Personal Assistant to former Olympian and eye surgeon, Dr. Gary Hall.- Delivered exceptional support to a globally acclaimed eye surgeon, managing both administrative and logistical tasks, ensuring smooth and efficient daily operations.- Efficiently managed complex calendars and scheduling using Outlook, optimizing Dr. Hall;s time for both professional and personal commitments.- Coordinated travel arrangements for Dr. Hall and his family, ensuring seamless logistics and hassle-free experiences.- Enhanced Dr. Hall’s patient engagement by effectively managing business and personal affairs, leading to increased time spent with patients.- Oversaw bookkeeping and record-keeping for multiple business entities, ensuring accuracy and compliance.- Conducted thorough research on employee benefit options, successfully reducing healthcare costs by 42% for both the company and staff.

Appointed to assist Vice President of a major educational software firm.- Expertly managed the Vice President’s calendar and coordinated travel arrangements for a dynamic startup in the educational software sector.- Organized and maintained corporate files with precision, overseeing copyright management and initiating new copyright registrations.- Developed and implemented new company policies to streamline operations and enhance organizational efficiency.- Provided comprehensive personal assistance to the Vice President, supporting both professional and personal needs to ensure smooth daily operations.