Beth Robbins Email & Phone Number

Cincinnati, Oh

• Perform administrative functions to ensure and maintain the confidentiality of all communications and documentation• Provide administrative support to the Vice President and Dean of Students to include coordinating and managing details of calendar, preparing daily meeting material, assisting with effective task management, making travel arrangements and processing travel reimbursements and procurement card transactions in Concur, and working on various projects as assigned• Coordinate communications, track and follow up on requests and identified those of importance which require immediate attention.• Assist with the administration of various human resource functions (e.g., talent acquisition, onboarding, employee records, compensations, payroll operations, employment relations).• Create, manage and update open job positions for organizational unit on career site• Plan and execute promotional activities and special projects in a designated area.• Sustain affiliation with unit directors and administrators, as well as external partners and agencies to insure compliance.

• Served as primary point of contact for Pharmaceutical Science Division by managing room requests, delivery coordination, division-wide communications, repair requests and common space management • Procurement card purchase management and order accounting assignment—lab supplies, office supplies, shipping supplies, lab animal orders, event catering, etc. • Analyzed and interpreted data for Pharmaceutical Science faculty• Supported faculty recruitment efforts and guest speaker events• Managed twelve research staff for Pharmaceutical Science division• Provided basic financial support to Pharmaceutical Science Division faculty, staff, visitors, guests and graduate students• Researched, developed, edited and prepared documents and reports• Coordinated the use of facilities and equipment• Assisting with annual PharmD program events including admission interview process, Pharmacy Practice Patient Counseling Competition, White Coat Ceremony event, PY3 and PY4 Poster Presentations

• Coordinated and evaluated procedures. • Performed research concerning procedures and practices, identifying problems and recommending solutions. • Served as liaison for administrator in the interpretation of policies and procedures. • Represented administrator on committees and attend meetings on behalf of administrator. • Coordinated all personnel transactions. • Received and reconciled expense statements. • Reviewed and monitored expenditures on supplies, equipment, etc.

Cincinnati Area

• Provided administrative support for multiple client product lines for numerous customers • Managed customer orders including but not limited to: • Supervised and maintained customer planning tools for promotional activities • Liaison between Manufacturers, Retailers and Distributors • Submitted product sample requests to clients • Maintained expense reports, budgets and filing systems for ten manufactures • Supported five Account Executives with calendar management, scheduled meetings, answered multi-line phone, maintained filing system and meeting preparation

• Greeted visitors entering the office, determined the nature and purpose of visit and directed them to the appropriate destination. • Developed and maintained an internal client filing system. • Tracked and maintained monthly Franchisee Sales Reports. • Reconciled and processed accounts receivables • Located and attached appropriate files to incoming correspondence for Director. • Directed administrative functions for the director and Franchisee owners. • Conducted research to prepare, gather and proof briefing materials, agendas and decks for all executive-level meetings with potential Franchisee Owners. • Managed external contacts for CEO and kept track of periodic communication needed for priority contacts. • Answered Multi Line Phone System. • Ordered and maintained office supplies