Bettine Weeda Email & Phone Number

Amsterdam, North Holland, Netherlands

Amsterdam, North Holland, Netherlands

In this role, it is my responsibility to lead and coordinate the secretariat at the Knowledge Centre department and, at the same time, coordinate small events, act as linking pin between departments, and to provide high-level support to two managers by:• Coordinate bi-weekly (online) Tax Knowledge Sharing Sessions with speakers from the OECD, UN, European Union and universities. • Plan, prepare and coordinate Tax Knowledge Sharing Implementation Group meetings; draft agenda, collect/distribute papers, record minutes/actions, ensure appropriate follow up• Analyze and report on the pain points of the travel policy, and travel procedures• Create and maintain various SharePoint sites• Arrange all domestic and international travel for my managers, including visas• As the coordinating secretary and team lead for three Team Assistants, I have established a clear framework for workload allocation, communication, and performance management. I organize team meetings, and have one-on-one to evaluate performance. • Prepare expense reports and on request, assist the financial team with the accruals at the end of the year• Contract management • Estimation of financial budgets at the end of the year• Act as the first point of contact of the Knowledge Centre and linking pin between departments

As an excellent Executive Assistant, I provided high-level support to the Executive Board member of IBFD. The role had a temporary nature due to the sick leave of an Executive Assistant. I took over her various responsibilities effortlessly, whilst continue to successfully work as Coordinating Secretary as well. I supported the board member with: • Complex calender management whilst taking into account travel time, time differences and Covid-19 restrictions• Organise internal team building events• Arrange travels and visas • Manage inbox; effectively reviewing and prioritising incoming communication (correspondence, emails and calls) and follow up as required. • Act as gatekeeper, proactively monitoring deadline(s) • Summarize and determine the priorities of the Executive Board member• Process timesheets and expenses on a timely basis• Prepare documentation for meetings of the Executive Board member, and attend meetings if required and record minutes• Assisting with the preparation of presentations

Amsterdam Area, Netherlands

• Providing day-to-day administrative support to 4 Knowledge Centre teams• Arrange all domestic and international travel for about 10 to 20 people, including visas • Taking minutes • Managing multiple Outlook calendars and inboxes; • Contract management and database management • Invoice processing • Solving payment issues for external suppliers of the Knowledge Centre• Introduce and train new secretaries• Collect information and relevant tax law news, and distribute it to the team managers • Refer client requests to the right person internally• Act as back-up for the other Team Assistants of the Knowledge Centre

Leiden

• Writing social media plan and executing it• Office administration and maintaining client database• Invoice processing and finance administration• Agenda management• Arrange viewings of properties• Drafting contracts

Den Haag En Omgeving, Nederland

• Interview potential candidates for Assistant (secretary) jobs• Provide feedback to Assistants working for Assistant2• Train Assistants on job interview skills• Select and match Assistants with outstanding vacancies• Selling the services of Assistant2 to potential clients (cold calling & visiting companies)• Checking references• Offering advice to both clients and Assistants on pay rates, training and career progression

- Sell CYBEX products to retailers in Belgium and the Netherlands- Pursue sales leads- Visit new and existing customers- Assess customer needs- Individual customer consultation- Conduct product trainings for retailers and other customers- Monitor and evaluate the market and competitors- Refer customer feedback and information on competitor activity- Identify, research and contact prospective customers- Build up positive relationships to retailers and customers in order to generate future sales and repeat business- Participate in international and national fairs

Amsterdam Area, Netherlands

• Receive clients, light calendar management• Take phone calls on behalf of the CEO• Filing documents• Receive clients• Generate and send invoices• Light agenda management• Order lunch

Bachelor Of Applied Science (Basc), International Business

Activities and Societies: During my period abroad I was board member at Erasmus MX. This bachelor degree covers vital areas.

Minor Of International Management

Atheneum (High School), Economie & Maatschappij