Binu Thomas Email & Phone Number

CEO’s OfficeSupport to CEO with secretarial, managerial / administrative tasks and provide technical assistance; Facilitate international and national communications and information exchange; Manage task scheduling, task follow-ups and calendaring for CEO; Managing routine correspondence and regularly updating contact data base; Maintaining an appropriate filing system; Board Meeting – Taking confirmation from Board Members regarding their participation, sending out reading materials in advance, arranging travel and accommodation for Board Members, finalizing venue for the meeting, reimbursement of their local expenses in coordination with accounts department, circulating the final minutes to the concerned department for filing; Create slides and charts on PowerPoint; and spreadsheets on Excel for presentations; Coordination with international office for updating the dashboard; Coordination with Oxfam International for various meetingsGeneral AdministrationCoordinate and conduct meetings, conferences & events; Managing logistics and travel management and negotiating with hotels for room and conference facilities, travel booking for staff, consultants and settlement of accounts; Setting up quarterly meetings for India Management Team: Finalizing the venue, arranging travel & accommodation, setting up all required equipments for the meeting; Deals with vendors and other external agencies regarding facilities and maintenance management.HR Department All FR Recruitments; Scheduling interviews; Facilitating joining formalities of new employees; Issuing Contract to new employees, Issuing various letters like - relocation, increment, change in job responsibility etc.; Coordination of Performance Appraisal; Maintaining Personal files – manually and electronically; End of Probation/confirmation formalities; Leave and Attendance Management, Complete leave maintenance in Saral

• Dealing with vendors, negotiating and coordinating AMCs, and ensuring maintenance and servicing of various equipments and their contracts.• Ensuring timely payment of centre rent and utility bills. • Maintaining adequate stock and inventory of office stationery• Posting Job vacancies • Downloading the CV’s and preparing files according to their qualification and experience.• Coordination with candidates for interviews and scheduling interviews• Update and maintain various databases like staff leave record, attendance record, movement details, employment contract, organogram etc.• Help to CEO in finalizing annual increment process. • Calendar Management viz., blocking appointments, meetings, reminders & schedules• Create slides and charts on PowerPoint; and spreadsheets on Excel for presentations.• Preparation of business proposals and maintaining the contract file. • Consolidating daily reports of all the offices and Processing bills accordingly• Coordinating daily operations and handling office tasks such as routine correspondence, file management, screening telephone calls etc.• Organizing domestic & international travel.• Ensure timely payments to membership bodies for subscriptions & other expenses.• Handling correspondence and e-mails (incoming and outgoing mails)• Maintaining website – designing additional pages, making necessary changes in the existing pages by using Macromedia or FrontPage, uploading the same by using FTP server. Keeping track of the enquiry got through website and passing it to the concerned person for further action.