Brandon Jones Email and Phone Number

Managing the front office and reception area within the MAE department by assisting visitors and processing incoming/outgoing requests;Serving as the lead contact person for supply inventory and processing general office requests for MAE’s faculty, staff, and students;Managing mail distribution by assisting with sending and receiving parcels and package requests;Managing and processing reservation requests for meeting rooms for faculty, staff, and students;Serving as the liaison between the Executive Assistant, Business Officer, faculty, and staff for administrative requests and key assignments;Assist Executive Assistant with the coordination, set-up, and clean-up of departmental events, including ordering event supplies and food;Managing MAE staff events such as “MAE Lunch and Learn”Assisting the Business Officer, as needed, with financial transactions such as processing voucher payments, journal vouchers, WRS reporting, depositing checks, and other financial-related requests as assigned;Assisting with research undergraduate (REU) payment processing.

Reviews and process new license applications in ARLS softwareAnswering and troubleshooting licensing calls/emailsProvide assistance with exam waivers from out of state contractorsAssisting with the annual license renewals

Serves as the primary receptionist (answering calls, greeting visitors, routing calls and guests to the correct staff person)Prepare a variety of documents for mailing and emailReceive, open, and distribute all incoming mailings and deliveriesEnter deposits on accounting ledger through Microsoft ExcelProcess credit card payments through online portal system

Receive and process printing requests from in-house and outside clientsOperate and troubleshoot three production machinesManage all inbound and outbound UPS/FedEx shipmentsReceive, open and distribute all incoming USPS mailGenerate weekly FedEx mailing report through Microsoft ExcelDaily customer serviceCreate invoices for billing purposes

Provides word-processing and clerical support in tools such as MS OfficeGreets, assists and directs guests, workers, and the general publicAnswers McKimmon Conference and Training Center’s house phone to providefacilities information where support is neededCompletes space requests for Client Relations staffAnswers all incoming calls and handles caller’s inquiries

Responsible for taking registrations by phone, fax or in person and entering information in Destiny One databaseMaintenance of marketing databaseAssisted in marketing duties, including mass mailingsDaily customer serviceDesigned and completed Metfoam 2013 conference book electronically via InDesignPrepared a variety of documents for the Program Assistants and Program Coordinators(e.g. correspondence, minutes, event programs, flowsheets, reports, etc.)Assisted in Program and Conference check-ins (Registration, On-site payments, other duties as needed)