Brandy Swafford Email & Phone Number

Houston, Texas, Us

Houston, Texas, Us

Houston, Texas, Us

Round Rock, Texas, Us

Support the SVP and VP of Marketing for Storage & Data Protection Divisions.Management of complex executive calendars through multiple time zones, integrating travel, team and individual meetings to ensure reasonable flow throughout the day.Coordinate all aspects of domestic and international travel, arranging all point to point logistics including ground transportation (car, rail), processing of all travel documentation, and flight monitoring.Coordinate offsite leadership summits involving seamless execution of all meeting logistics.Work closely with Sales and Engineering on major tradeshows that require scheduling and managing all executive meetings.Prepare agendas, coordinate meeting logistics, distribute materials, and capture action items for various meetings and teams.Prepare and process expense reports (Concur and Pcard).Responsible for new hire management, including ordering of equipment and creating accounts in various company tools (Propel SRM, infinIT, unITy, ART, ALM, Identity Portal, and AccountPortal), and onsite onboarding. Manage a wide range of vendors from selection to final compensation.Assist with coordination of customer visits and executive briefings.Maintain excellent relationships with executive assistants across EMC and Dell along with other key individuals and departments.Maintain confidentiality of all appropriate communications and documentation.

Round Rock, Texas, Us

Houston, Tx, Us

Manage assigned service contracts and projects under Property Managers’ supervision.Assist in the administration and vendor management of all activities related to the physical operation of the property.Coordinate lobby exhibits, special events, special programs, holiday events, tenant events, gifts, and promotions.Assist in fiscal activities of the property including: on-site accounting, operations analysis, budget preparation and management, business and financial planning. Establish and maintain good tenant relations and tenant satisfaction by aiding and assisting tenants, clients and contractors as needed.Develop, edit, and distribute various documents such as building communications, correspondence, tenant memos, reports, charts, tables and presentations. Establish and maintain appropriate filing systems, both manual and electronic which may include confidential files and reports. Distribute tenant requests and complaints to the Property Manager and/or Engineering staff; maintain AWARE work order system and pending work order files. Follow-up on daily tenant service requests (e.g. service calls and special service requests).Maintain a tickler file system for all routine reports and contract/certificate of insurance expiration dates, Letters of Credit, and other critical dates, notifying appropriate individuals as required.Prepare both internal and external mail. This includes special handling packages, internal/external mailings and mailing lists. Also distribute mail and faxes as needed.Make arrangements for special and routine meetings and lunches, including coordinating conference space and schedules with other departments.Prepare and process expense reports.Comply with all written TIAA-CREF and Hines national and regional policies

Lead coordinator for the setup and closure of all grant budgets, worked closely with the Principal Investigators, iSchool management and the Grant and Contract Accounting Office to interpret and apply University and sponsors' rules and regulations.Managed purchasing and accounts payable for the school; ensured order accuracy, order processing and order completion with internal and external vendors. Worked closely with the UW Accounts Payable office to arrange for timely payments on Purchase Orders and actively communicated with customers (faculty/staff) and vendors on order status and accuracy; managed escalations. Created, reviewed and reconciled monthly expenditure reports; advised managers and Principal Investigators regarding expenditure issues, budget planning/projecting; resolved issues and made adjustment entries; researched budget and expenditure trend variances, and special analysis.Coordinated travel for candidates and visitors; prepared, verified and processed travel expense transactions for faculty, staff and visitors; reconciled Corporate Travel Account transactions allocating travel expenses to the proper budget, category and project coding. Audited, verified and processed receipts and prepared corresponding invoice vouchers and/or petty cash vouchers to facilitate reimbursements for faculty, staff or visitors; served as custodian of petty cash transactions.Ensured compliance with school, state and institutional policies and rules and regulations; investigated and resolved issues.

Principal administrative support to top executives and primary channel of communication between corporate and branch offices, sales consultants, remote site staff and visitors.Coordinated travel for executives, remote staff, interviewees and visitors.Maintained a record keeping system for recording travel transactions; reviewed travel reports, verified accuracy; processed travel expense transactions; prepared purchase orders for all travel and travel related items for office staff, executives and visitors.Modified and maintained fiscal record keeping systems, databases and Excel spreadsheets for products and services sold to physicians; reviewed fiscal records; compiled and provided fiscal reports such as quarterly reports and auditing reports.Coordinated purchasing for office; processed purchase orders using internal system and review and allocated purchases to proper office branch; ensured compliance with office policies, rules and regulations; investigated and resolved problems.Maintained office supply inventory; determined reorder quantities and levels; responded to staff and executive requests for office supply items within established guidelines; maintained supply room and storage area.Served as custodian of petty cash transactions.

Associated Arts, And General Studies

Certificate, Financial Management

Education record