Conduct all pre-employment and new hire processes. Assist recruiting with onboarding all new employees and applicants. Kept records up to date and completed filing and scanning of documents. Created an onsite computer lab for employees and applicants to fill out forms digitally instead of manually. Digitized all forms used by Colonna’s HR Department. Created a digital onboarding process and offsite onboarding process for employees. Helped all employees and the HR Department where needed.

Administrative Duties: Completed all administrative tasks for the facilities department including inventory management, supply ordering, catering preparation, meeting coordination, scheduling, invoice management, answering main corporate phone line, answering the ask4hr email and phone extension, emails, sending companywide memos, and all other duties requested by upper management. Filing, paperwork processing, annual auditing, process requests from managers for badge access reports. Managed the parking program for the company which included 3 city garages and 1 internal garage with 1200 parking spaces. This included invoice auditing and processing, space management, keeping track of all pass and vehicle information, and sending out notices of violations. Coffee and breakroom inventory management. I coordinated with the vending companies for supplies and vending services in 26 kitchens/small kitchenettes. This included coffee, all coffee supplies, paper products, vending machines, coffee machine maintenance and special ordering for large events. Contacted the three major news stations to update them on closures during inclement weather situations. During the last two years of my employment, I was the project manager for the company-wide scanning and archiving project of tens of thousands of confidential documents.Safety & Security Duties: Managed badge system and processes, coordinated with security officers and upper management on safety protocols, training and investigations. Worked with FBI and local first responders on Active Shooter, Stop the Bleed, AED, and CPR training and round table events. Created threat response plan for fire, weather, natural disasters and active shooter related threats and procedures. Conducted safety training and managed the safety committee for the company. Helped with evacuations and preparing for the annual fire drill. Continued to complete all the duties listed below as the HR Assistant and projects as needed.

Conducted criminal background and motor vehicle checks on all applicants. Prepared new hire paperwork and conducted new hire orientation. Entered employee information into our HRIS system Coordinated with management for onboarding, administrative duties, safety, and security. Assisted safety department, employee relations, leave management, workers compensation, benefits and database records in daily tasks, correspondence, and special projects. Administered all parking, light rail, and bike access for over 1,200 employees, guests, and vendors through the City of Norfolk Parking Offices. Vendor management for twenty-six kitchens including vending machines, coffee service, water coolers, repairs, ordering and special events. Helped create and administer the company-wide Driver Safety Program as well as conducted annual motor vehicle checks on 1500+ employees.

Applied payments, researched, and audited invoices, conducted write offs and collections. Coordinated with clients and sales representatives on proper invoice balances and payment application. Assisted management on daily tasks. Created a filing system for the department and started the scanning process of documents to save to the corporate drive.

I was a temporary employee in Human Resources, Employee Relations, and Billing. My daily tasks included: scanning, filing, customer service, processing invoices, credit memos, payments, and all other tasks assigned by management.

Conducted all aspects of banking including: credits, debits, cashiers checks, customer service, auditing, coordinating the safe deposit boxes, sending bills for the safe deposit boxes, assisting management in all tasks not directly associated with my position that are requested.