Briana Ramos-Garza Email & Phone Number

Remote

Event Management: Oversees and executes high-profile conferences and exhibitions, including developing corporate support and exhibit prospectuses.Onsite Coordination: Manages exhibitors and sponsors, ensuring smooth operations during the conference.Logistics Handling: Communicates with venues, prepares function sheets, negotiated contracts, and coordinates hotel, travel, AV, and other meeting services.Website and Marketing: Creates and manages event websites, designs promotional materials, and executes email and social media marketing strategies.Budgeting: Develops and update budgets, reconciles financials, and presents financial summaries to the board.Accreditations: Secures accreditation agreements and handles post-meeting evaluations and certification processing.

Remote

Onsite Management: Leads, interviews, and trains team members to ensure efficient execution of event logistics, marketing strategies, and onsite operations.International Meetings: Manage and coordinate logistics for international conferences, ensuring seamless integration across different regions and compliance with global standards.Venue Sourcing: Source potential venues, present options to the board for selection, and negotiate contracts to secure the best location and terms for the event.

Coordinates with departments and various stakeholders to understand and convey the scope of the project to external vendors such as hotels and convention centersCreates and manages staffing plans for events, while acting as the onsite point-of-contact to ensure timely completion of deliverablesConducts post-conference meetings to compile and analyze results to create strategic plans for improvement

Oversees the 1.5 million dollar program budget, including tracking billing, payments and other financial transactions Updates website based on current offerings as well as creating marketing materials for upcoming seminarsCoordinates logistics of various programs with off-site vendors such as hotels and exhibitors for each seminar Produces quarterly reports to present to the various association boards

Austin, Texas

Develops curriculum for over 50 continuing education courses each yearCreates and implements training sessions for new resources joining the companyEnsures participant files are maintained in compliance with the Texas Bar’s guidelines and regulationsSubmits monthly reports to the Court of Criminal Appeals on grant funded seminars as well as weekly reports to the association’s board regarding program budgetary updates

Collaborates with various departments to brainstorm, book and execute special events Work closely with the Director of Event Sales in the origination of themed menus, decor packages and evolving service standards Creates menu proposals, effectively using business communication and negotiation skillsDevelops new marketing materials including wedding menus, trade show giveaways and hotel profile cards

San Marcos, Texas

Maintains detailed files, notes, records, and trace systems to ensure event needs exceed client expectationsVerifies space requirements and meeting room set-up with the client, and ensures that public space is properly maintained and in good conditionNurtures positive guest and employee relations through prompt, precise, and courteous communication Ensures that all special arrangements- Food and Beverage, Audio Visual, and other requests are properly documented on BEOs and signed by an authorized representative

Greater New York City Area

Nurtured positive client and employee relations through prompt, precise, and courteous communicationManaged administrative logistics including contract signing, fee collection, event booking, and event promotionsEnsured that all special arrangements- Food and Beverage, Audio Visual, and other requests are properly documented on event orders and signed by an authorized representativeFacilitated and scheduled all event-related activities for conventions, trade shows, and conferences including coordinating registration, logistics, and liaising with venue management