Candice C. Email & Phone Number

Fremont, Ca, Us

San Francisco, California, United States

High volume Accounts Payable/GL Coding experience Bill.com, Jira and 1099s

Oakland, Ca

Responsibilities for all phase of invoicing, payment, collection and refund, including:• Performs complex accounting activities in accordance with accounting principles and standards.• Design and build new processes.• Export customer billing information from our company database TMS to Excel• Determine how customers should be appropriately invoiced• Create complete invoicing information within the Excel document • Create invoices in QuickBooks/NetSuite using data from Excel document• Create pdf and email invoices to customers• Data entry of invoices into customer online invoicing systems• Manage all invoicing related correspondence, internally and externally, explanations of pricing and revisions• Monitor and follow up on all AR including delinquent accounts• Apply deposits and EFT payments in QuickBooks/NetSuite• Maintain all customer information within QuickBooks/NetSuite• Generate monthly journal entries. • Track customer purchase orders as required. Provide supplier information to customers as needed• Maintain our company account for customer online invoice entry systems, including passwords• Create and/or maintain custom customer reports• Provide quotes to customers upon request. Assist sales and tech support services departments• Assist with billing and reconciliation of month end close of AR ledger. Prepare weekly AR log reconciliation’s.• Run the aging report weekly. Perform weekly customer collection procedures on delinquent. Coordinate with the third-party collection agency for all accounts referred to the later. • Research and resolve daily customer disputes. Serve as a liaison between the accounting dept. and sales, CSM and tech support to identify and troubleshoot problems. Resolve critical issues and ensure the integrity of the revenue accounting records. • Assist the Direct of Finance with other activities as needed. Coordinate with and work on accounting projects as identified time to time by director of finance.

• Responsible for processing and submission to General contractor’s if applicable.• Assist PM with initiation of monthly draw and follow up with subcontractors to enter billings.• Generating A/R invoices and DD250s, as necessary. Complying with Federal requirements.• Entering A/R invoices in Great Plains. Prepare weekly AR log reconciliation’s.• Apply deposits and EFT payments in Great Plains.• Apply, verify, process and coordinate voucher and check issuance, match supporting documentation to checks during check run days and submit for signature.• Processing vendor invoices and employee expense reimbursements, preparing weekly payment runs, and answering AP related inquiries. • Invoice Maintenance - Receive, stamp, sort, and prioritize all incoming vendor invoices/statements mail on a daily basis. Create files and keep SOP is current.• Vendor Invoice Entry – Vendor stamp, determine accurate coding, and enter invoices into the Great Plains, comprehend documentation requirements, and send invoices out to appropriate manager for approval. Maintain pending invoice files.• Vendor & Internal Communications – Handle vendor and internal inquiries as to the status of payments and/or invoice processing. • Reconcile statement balances with actual payments, and resolve any payment or statement discrepancies. • Process Checks – Assist with weekly check runs by matching up checks with invoices in preparation for owner’s signature. Mail checks upon release approval.• AP Filing – Maintain current paid vendor files, and retrieve invoices upon request.• Update cash reports on a daily basis. Record cash receipts and bank deposits.• Processing vendor invoices and employee expense reimbursements, preparing weekly payment runs, and answering AP related inquiries. • Update cash reports on a daily basis. Record cash receipts and bank deposits.• Book all incoming orders from Sales. Book all submitted quotes from Sales.

Daily customer invoicing, Accounts Payable (batch, accrual and credit/debit memo), A/R (billing) and collections.Responsible for sourcing and negotiating with suppliers.Place all Purchase Orders to meet production schedules. Manage inventory at Facility via MRP system (AS-400) and place orders for raw materials to avoid Zero stock depletion.Work with planner and Jobscpe to insure 98% on time performance review orders to ensure sufficient gases, valves and materials are made for all orders.Special projects negotiations for one time, mutually beneficial orders.Lead and participate in vendor ISO audits.Responsible for answering calls and placing sales order into AS-400 system.PO/Invoice follow-up. Maintain portfolio in MRP system (AS-400).General inquiries an exporting/shipping (prepare items for exporting).Helping clients with basic problem solving.Maintain communication with established clients to ensure successful business development.International travel calendar and meetings.

Full control of A/P (matching, coding & posting), A/R (billing & cash receipts), filling, process invoices and collection.Collection and reconciliation of major oversea accounts, including all customer contact regarding payment problems. Support branches, procurement activities, vendor negotiation, quotes, obtaining samples from companies, order processing, import and export.Maintain PO files, reporting to the main office, arrange shipments and export.Work closely with the sales department.Personal assistant to President and Vice President including meeting schedules, travel arrangements.