Cari Moore Email & Phone Number

Pittsburgh, Pa, Us

Pittsburgh, Pa

Executive Assistant• Manage and maintain Executive schedule by coordinating meetings and appointments, send calendar invites, email calendar snap-shot to Business Manager, etc.• Make all travel arrangements using internet, corporate travel site, or directly with vendor• Handle phone calls to assist in resolving information requests• Update and maintain Executive’s usernames and passwords for access to various websites• Create/update documents, forms or spreadsheets as requested• Organize and maintain accurate hard-copy or electronic files and records• Pick-up, open, date stamp and distribute incoming mail• Prepare outgoing mail or packages and drop at post office or UPS/FedEx (usually done on way home)• Prepare and track Executive’s and own expense reports on a regular basis• Provide support to RegEd regarding items related to Facilities, HR, Accounting and other areas• Distribute Benefit information when required• Scan and email invoices, tax notices, etc. to appropriate parties for processing• Prepare Purchase Orders and Check Requests as needed• Set-up GoToMeetings and GoToWebinars as requested• Prepare and maintain Business Continuity Plan for office location• Act as point-of-contact for Building Manager regarding any facility issues• Update and maintain employee phone list• Print labels and prepare files for staff as requested• Provide support to Sales Team by managing Trade Show logistics including, registration, accommodations, handout preparation, exhibit shipment & documentation, research give-a-ways, etc.• Make bank deposits as necessary• Order and maintain office/kitchen supplies and inventory; may require purchase and pick-up from local stores• Coordinate office events – birthdays, outings, holiday party, etc.• Keep office area in neat and organized appearanceProduct Support Specialist - RemoteAnswer customer email and phone inquiries for CODE and Arkovi software platforms.