Cari Moore Email & Phone Number

United States

Pittsburgh, Pennsylvania, United States

Pittsburgh, PA

• Coordinate and schedule internal and external conference calls/meetings, including Zoom dial-in, lunches, etc. for CEO, CSO, CFO and other management staff.
• Update Outlook calendar for CEO, CSO, CFO and other management staff
• Make all travel arrangements for CEO and CSO, and other staff as needed.
• Oversee coordination of all IT requests for service from our outside vendor, gather necessary information and details as requested. Request quotes when necessary.
• Assist with registration, travel, catering, and logistics for off-site conferences and meetings.
• Answer all incoming calls, take messages and forward via email; buzz visitors/deliveries in.

Greater Pittsburgh Area

• Payroll
• Process weekly timesheets in eBillity TimeTracker by checking and tracking they are submitted correctly, make necessary corrections or email employee to make correction.
• Forward to COO for approval and once approval received manually approve each timesheet.
• Run & print eBillity reports, review for accuracy again, make adjustments, run Sync to QuickBooks and finally run/print QB reports.
• Process monthly payroll for 50+ employees in QuickBooks Assisted Payroll. First, print QB reports needed to run payroll, begin payroll process and open each employee file to check against reports for correct pay period.
• Manage new employee on-boarding by conducting orientation and completing an extensive on-boarding checklist covering all necessary forms, documents, emails, property, QB set-up, benefits, IT and procedure.

Greater Pittsburgh Area

• Manage and maintain Executive schedules via Outlook
• Coordinate travel, executive appointments and meetings
• Screen phone calls, emails, mail and visitors
• Route or resolve information request
• Make updates and data exports to SalesForce as needed
• Collaborate with Parent Company to support corporate initiative related to HR,Accounting, facilities and other areas

Greater Pittsburgh Area

• Provide Office Manager with assistance in processing all client requests/issues
• Monitor daily client back-ups and support email inbox
• Create/update service tickets and schedule monthly maintenance with clients
• Maintain Outlook calendar
• Order and track parts, prepare invoicing for payment
• Create proposals

Greater Pittsburgh Area

• Manage all aspects of two retail stores
• Dealt with all customers and vendors
• Established marketing materials and campaigns
• Bookkeeping in QuickBooks and processed payroll and taxes
• Purchased all supplies, equipment and inventory
• Operation of Freeze-dry equipment

Greater Pittsburgh Area

• Supervision of front desk and support administrators
• HR including new hire orientation and associate database maintenance
• Facilities management including coordination of on-site vendor programs
• Purchasing and accounts payable
• Timesheet & project # database administration
• Local Environmental Health & Safety representative

Greater Pittsburgh Area

• Administrative
• Handle President’s schedule, coordinate meetings, appointments and conf. calls
• Make complex travel arrangements for business, personal and family
• Research and coordinate two off-site strategic planning meetings a year
• Preparation, coordination and creation of board books for quarterly Board meetings
• Prepare President’s expense report; make bank deposits; process incoming mailPayroll

Greater Pittsburgh Area

• Create correspondence, reports, databases, presentations, tables & forms using numerous software applications
• Scheduled appointments/meetings for mgmt as requested
• Worked w/vendors to evaluate products or services for cost effectiveness & made appropriate recommendations to mgmt
• Coordinated training, maintained training database
• Supervised support staff & temporary clerical help
• Maintained, updated & organized office technical library