Carleena Lloyd Email & Phone Number

Sydney, Nsw, Au

Sydney, New South Wales, Australia

PERSONAL ASSISTANT TOHEAD OF LANGUAGES AND HEAD OF PLANNING AND DEVELOPMENTJANUARY 2024 CURRENTLY ON A CONTRACTKey Responsibilities: • Personal Assistant to Head of Languages and Head of Planning and Development.• Extensive management of complex diaries prioritizing critical engagements. • Act as the primary contact for external and internal teams, prioritising all communication and correspondence.• Providing full administrative support and liaising with stakeholders at executive level. • Project manage team conferences and large events

St Leonards Sydney Australia

• Project managed $1 Million extensive office renovation liaising with all trade.• Manage office expenditure budgets, ensuring accurate and timely reporting and making cost effective changes.• Manage carpark allocation for 38 car parks for corporate office and productions.• Sole active management and reconciliation of 50 Telstra mobile user accounts.• Coordinated and administered workplace OH&S management, including ergonomic assessments, staff inductions, incident reporting, first aid training, fire safety and evacuation procedures• Worked with several tv productions simultaneously e.g., Australia’s Got Talent, Grand Design, Farmer Wants a Wife, Unscripted show Neighbours and Wentworth. Supporting Coordinators and Production Managers with sets/props, desk allocation, ohs queries and telecom requirements.• Expertly plan and execute internal and external events. E.g., sourcing venues, managing guest list and maintaining budgets.• Managed administrative team.

• Excecutive Assistance, Office Management, Office Facilities and Events Coordination. • Recruited, on-boarded and manage two administrative staff coordinating their daily schedules.• Key point of contact for in-house personnel, external clients and contractors. Including Home Office in Los Angeles.• 40% role was office facilities: liaised with property management, car parking, landlords and leases. • Responsible for building refurbishment and liaising with building contractors. Managed the selection, acquisition and installation of furniture and non IT equipment. • Executive Assistant to Group Finance Director. Responsible for extensive diary management and excel spread sheets and producing PowerPoint documents (EA work was in addition to my office management responsibilities)• Telecommunications – assisted in negotiating new contracts. Full management and reconciliation of 70 Optus user accounts. • Managed all domestic travel arrangements for 80 employees based in Sydney and Melbourne offices. Ensuring all travel was authorized and adhering to T&E policy.• Account Administrator for American Express. Bi monthly review of expense submission for all staff. • Insurance/Risk Management. Sole contact for all insurance queries – Travel/Workers comp/Certificate of Currency.• Organized conferences, off sites, social events. Researched and selected venues. Managed all logistics i.e. travel and catering, including budget management, team supervision and event execution.

• Office Management, Events Coordination and Executive Support - a diverse 360 degree role. • Managed five members of administrative staff, coordinating their daily schedules.• Organised conferences with interstate attendees. Selected venues and managed all logistics i.e. travel and catering. Coordinated staff off site away days. • Managed all suppliers and negotiated new cost saving contracts. Sign- off on all supplier invoices.• Supervised all travel arrangements for Sydney, Melbourne and Brisbane offices.• Coordinated 120 person office move, supervised architect, builders and electricians.• Cultivated relationships with building management, builders, electricians and cleaning companies.• First point of contact with all HR issues in Sydney office (300 staff) including contracts and timesheets.