Carol E Hunter Email & Phone Number

Grand Junction, Colorado, United States

Travel Logistics and Administrative support for the Department of Energy Office of Legacy Management.

Grand Junction, Colorado, United States

Prudhoe Bay, Alaska

• Deliver executive-level administrative and logistical support for 9 Managers at North America’s largest oilfield.• Improve processes by proactively organizing files and maintaining calendar with time savings of 4 hours per meeting.• Introduce technology into weekly leadership meetings leveraging Microsoft Teams for collaboration and PowerBi for data analytics and visualization dashboards.• Expand cross-team collaboration overseeing scheduling of and video conferencing technology in 6 conference rooms. • Reconcile up to $10K in monthly procurement card expenditures and the Area Manager’s travel and other expenses. • Add administrative and quality control expertise to North Slope Incident Management Team during incidents by setting up the command center, preparing and distributing hourly status briefings, and handling all travel logistics.• Serve as POC for VIP visits addressing logistics of meeting spaces and organizing all administrative support. • Demonstrate flexibility during organizational structure changes by supporting staff training sessions on managing complex day/night work schedules for 7 facilities and on travel, billeting, procurement, and reporting duties.

Anchorage, Ak

• Led administrative support team of 6 overseeing the scheduling of 2 round trips on 737s for 450+ passengers daily. • Executed in-depth process review identifying inefficiencies and work duplications and creating simplification plan to streamline workflows enabling team to take on additional 6K travelers. • Improved flight scheduling capability collaborating with IT to design custom web-based flight reservation application. • Strengthened ability to process incoming travel requests from expanding client base leveraging IT resources to create single database designed to capture all relevant data including travel profiles, work schedules, vacation requests, etc.• Tracked and published no-show trends across travel community raising cost awareness reducing no shows by 20%.

Anchorage, Ak

• Planned week-long training itineraries and travel logistics for groups of up to 18 U.S. Congressional Staffers to remote Alaskan locations regarding current environmental issues facing Alaskan natural resource industries.• Organized participation with industry and government forums, conferences, and workshops including the BP America and BPX Alaska Environmental Forums and the Halon Alternatives Research Corporation annual meeting. • Managed complex scheduling, international and domestic travel arrangements, and travel logistics for 20 staff.• Organized comprehensive filing system for monthly reports, federal and state correspondence, and all regulatory, compliance, and permitting documentation.