Senior Accounts Payable Specialist At Allen Overy Shearman Sterling Us Llp
Primary responsibilities include processing Invoices, Expense Reports, Journal entries and managing administrative tasks. Managing 1099 vendor processes and reconcile Global relocation expenses. Document A/P procedures, oversee year-end forecasts, prepare ad-hoc analysis, and generate financial reports such as Vendor payments, Vouchers on Hold , General Ledger detail reports for Controller, CFO and Accounts Payable Manager. Collaborated with management on process improvements.- Leading all A/P functions in the absence of Accounts Payable Manager- Provided resolution guidance for A/P issues and policy and procedure inquires, including system processing, dollar amount parameters, identifying authorized approvers, and vendor searches, for all 18 global offices. - Assisted in hiring a Data Entry clerk and A/P clerk. Trained 7 A/P staff on new computer systems, Expense Report application, explanation of internal procedures, and testing of 12 cost loads.Additional Responsibilities- Represented the department in a specialized team to test upgrades for Extensity/Chrome River Windows, and Elite Enterprise systems to ensure operational efficiency and accuracy.- Collaborated with A/P clerks, Managers, and Directors to implement a corporate purchasing credit card program and laser checks, enhancing check security, speeding vendor payments, earning rebates, reducing processing time, and increasing vendor satisfaction.- Managed monthly compilation of new international and domestic vendor lists, consolidating data from Excel reports and collaborating with the conflicts department for World Check screening to ensure compliance and minimize liability risks.
