Catherine Chilton Email & Phone Number

Australia

Margaret River, Western Australia, Australia

Margaret River, Western Australia, Australia

Professional Virtual Assistant Services Online.Helping businesses to thrive.www.catherinechilton.com.auTel: 0419 323 877

Margaret River, Western Australia, Australia

This company was my first entrepreneurial endeavor and one which ignited my passion for business. Elite PA Online provides a boutique, confidential and discreet Virtual Assistant service to entrepreneurs, specialising in supporting their administrative, marketing, operations and sales support needs. Fully insured.Web: https://www.elitepaonline.com.au/Email: info@elitepaonline.com.auTel: +61 419 323 877

Perth, Australia

Margaret River, Western Australia, Australia

The South West Chambers is a regional organisation of the Chamber of Commerce movement in the South West Region. Each of the member Chambers of Commerce have equal representation of four members each on the Management Committee of the South West Chambers. All decisions are made by consensus to ensure that the interests of each of our member Chambers are protected and to ensure that the South West Chambers can speak confidently as the united voice of business in the South West.The SWCCI Executive Officer is responsible for the day to day running of the organisation and implementing the Chamber’s Strategic Plan. The Executive Officer initiates and delivers Chamber projects and events while overseeing enquiries, marketing, communication and public relation activities.Responsibilities include;• Project and event initiation, planning and delivery• Chamber communications and reporting• Scheduling of Executive Committee Meetings, minute taking and distribution• Public relations and stakeholder meetings• Execution and management of partnership contracts• Administrational services, such as answering the Chamber phone and responding to email enquiries• Website content and maintenance• Organisational development in line with the SWCCI Constitution• Represent the Chamber at events and industry meetings• Host Chamber events• Public speak on behalf of the ChamberThis position oversees the delivery of a number of key Chamber activities as determined by the Executive Committee, including, but not limited to:• Training Opportunities, Workshops and Information Sessions• SWCCI Member Newsletter, Invitations, Website (events calendar), Social Media • Preparation of monthly reports to the SWCCI Management Committee

Subiaco, Western Australia, Australia

Duties:New office start up with international Executive relocations to PerthCoordinated the entire Subiaco office fit out liaising with builders, electricians and IT providersSet up office systems and procedures from scratchMain point of contact for the EAA division liaising with Orica headquarters in Melbourne and worldwideIT support including creating a central hub for all documentation and information Ensured strategic goals, objectives and deadlines were achievedEnsured Executives remained accessible while acting as gate-keeper for their time Advanced PowerPoint and Microsoft Word skillsCoordinated complicated international and domestic travel itineraries, booking and coordination Board of Directors liaison and site visit planning and travel management Meet and greet a variety of influential business leaders Function coordinator Purchase Order creation (through 1SAP) and expense reconciliation (Concur)Responsible for affiliate partnerships with hotels, restaurants, airlines and catering companiesResponsible for the screening, interviewing and hiring of temporary and administrative Perth based admin staffAchievements:Set up and established set the newly established EAA (Europe, Africa and Asia) division in Perth from scratch which in its entirety covers a total of 43 countries and has a 2,000 workforceEncouraged an open and collaborative working culture The new team consisted of 8 new VP’s in Marketing, Finance, Government Communications and Relations, VP Africa, VP Europe, VP Asia, VP HR and VP Europe. I was main point of contact for the division and provided all the necessary administrative support to the team until new positions were filledEstablished good working relationships with all my colleagues quickly and gained their respect and trust from the offsetDivision relocated to London in Jan 2018.

Perth, Australia

BHP employs over 60,000 people globally. This senior role within the Iron Ore division required strong decision making capabilities and the ability to cope with an ever shifting set of priorities; bringing my flexibility, adaptability and change responsiveness to the forefront. Immense amount of forward thinking, initiative, confidentiality and diligence in this busy, global environment ensuring effective information and management was sustained. The ability to collaborate effectively with all persons internally and externally was essential to the role. Duties Internal and external interface for two extremely busy ExecutivesEnsured strategic goals, objectives and deadlines were achievedProactive support to ensure time was optimised and the functions within the office ran smoothly and efficientlyMaintenance of two ever changing outlook calendars Advanced IT / PowerPoint and Microsoft Word skills Liaise between BHPBIO Executive Department Heads and their assistantsTravel coordination BHPB Board of Directors liaisonMeet and greet a variety of influential business leaders Function coordinator for both local and international business and government dignitariesLead organiser for two BHPBIO Christmas Parties for 800+ staff at The Crown, Perth1SAP Purchase Order creation and expense reconciliationResponsible for affiliate partnerships with hotels, restaurants, airlines and catering companiesAchievements:Pivotal support role in the proposed BHP Billiton and Rio Tinto merger in 2010 which required a diplomatic and highly organised approach when coordinating high level executive global meetings, teleconferences and workshops between the two companiesDuring a nine month period, we encountered 5 unrelated fatal accidents which required an enormous amount of emotional strength, support and resilience within our team. Intense liaison with the Media Corporate Affairs and HR Team.

Perth, Australia

Liquefied Natural Gas Limited’s (LNGL) corporate offices are now based in Houston, Texas, with offices in Perth, Australia; Lake Charles, Louisiana; and Halifax, Nova Scotia. Their Vision is to be the world's premier provider of mid-scale LNG liquefaction solutions.Back in 2004, at the very start, I was responsibility for the complete set up and administrative management of this ASX listed CompanySupported both the Managing Director and Company SecretaryCEO diary managementCompany Secretary support – issuing ASX releases, compilation and distribution of monthly Board papers Travel coordination for the entire LNG team First point of contact for shareholders, brokers, investors and media enquiriesOffice management (on all levels)Function Organiser - in house events, shareholder meetings and presentations Liaised closely with the Company Secretary and Board of Directors ensuring that communication processes were effectiveHR responsibilities (handling of confidential information relating to staff contracts and salaries)Expense reconciliation Created and maintained an effective project filing systemFirst Aid and Fire Warden with responsibility for Health and Safety requirements of the officeI traveled to Jakarta on business in this role.Achievements:Set up the LNG Ltd office from scratch, implemented systems and organised launch partyCo-ordinated the revamp of the Company website in 2007, including graphics and writing contentAssisted with the design, printing and proof reading of the Company Annual ReportsCreated an Employee Manual detailing all aspects on office functionality

Perth, Australia

Liaison point between the Executive Director’s office, their clients, suppliers and internal & external associatesHigh level support including assisting with the coordination of both small and large scale events including Johnnie Walker Golf Classic, Rally Australia and the Hopman Cup sponsorshipContract handling and budgetingExtensive diary and meeting managementMinute taking and reportingGovernment liaisonFrequent contact with the Australian Hotels Association and the Tourism Council of WATemporary role having relocated from London to Perth.

Perth, Australia

Based at both their personal residence and corporate offices in PerthProvided comprehensive personal assistance Included typing of correspondence, screening all telephone calls to the personal residence, liaising with brokers and associatesBooked family holidays, limousines, catalogued antiques Confidentiality, trust and personal discretion was an extremely important part of this role

Perth, Australia

Provided a confidential secretarial and administrative service, directed incoming correspondence for action or reply as appropriateTravel coordinationFrequent liaison with the Tourism Council of WA and the Australian Hotels AssociationPreparation of travel proposals and submissions to the Minister for TourismIn –house Function Co-ordinator Liaised with industry Members of Parliament, Senior Government officers, VIPs and members of the public on behalf of the Chairman and CEOMeeting Coordinator, ensuring all relevant papers, correspondence and briefing notes were collated prior to attending each meetingMaintained diaries and reconciled expensesCoordinated all papers and information relating to monthly Commission meetingsPrepared agendas, attended Board of Commission meetings and took minutesArranged and coordinated regional Board visits Facilitate meetings and functions for the Board of Commissioners, maintaining all records pertaining to meetings

London, United Kingdom

Provided a confidential and administrative service to the Executive Vice President European ChannelsExtensive diary managementCoordinate teleconferences and meetings with all European and international offices (colleagues at Warner Bros, CNN and AOL in UK, Europe, USA and Asia)Travel CoordinationExpense Reconciliation Liaised with all departments including Facilities, Human Resources, Channel Operations, Off- channel Brand, New Media Content and all network functions including Programming, On-air and Operations, Research, Business Development, Marketing and Public RelationsScheduled weekly European Channel Manager Meetings and UK Entertainment staff meetingsOrganised Team Building days/weekendsAttended and organised MIPCOM for AOL Time Warner delegates, which a TV buyer’sconference which takes place annually in Cannes, South of France. This included registration, hotel and flight bookings for Turner’s international attendees, setting up of stand and promotional materialOrganised two Christmas parties at the Café Royal and the National History Museum*Emigrated to Perth Oct 2002

London, United Kingdom

Assistant to the Director of the European Facilities Consulting Group and Global Accounts Manager of this international architectural, engineering and design firm which has 23 offices across three continentsExtensive diary management/international travel arrangementsOrganised presentations, lunches and miscellaneous eventsPowerPoint presentation design, compiling of presentation materials, slides and handoutsGraphic work – designing proposal covers and brochuresResponsible for the marketing effort of the consulting group with assistance from the central HOK marketing teamParticipated in weekly conference calls with HOK US and European offices, reported on London project status and accountabilityResearched and followed up new leads

London, United Kingdom

Provided full secretarial and administrative support to the Managing Director of an extremely busy West End graphic design studioOffice Managerial role with two direct reportsLiaised with graphic designers and advertising account managers who worked on major international brandsEvent Co-ordinatorLong hours required with a motivated and enthusiastic attitudeAchievements:Organised and co-ordinated the office refurbishment in May 1998.

Liverpool, United Kingdom

Provided full administrative and secretarial support to the CEOAlso held the fundraising co-ordinator role, responsible for organising small and large scale events A real ‘hands on’ role, one of a team of six who raised £1.5 million in one yearExtensive diary and travel managementOrganised major fundraising events including the launch of the Foundation, receptions and dinners at 10 Downing Street, Savoy Hotel and the House of LordsLiaised and met with countless celebrities who supported the cause, mainly Patrons and benefactorsArranged television and press releases on behalf of the Chairman and CEO including coordination of photo callsLiaised with PR and Marketing companies on brand development and anti-smoking advertising campaignsAttended corporate/private dinners and lunches, conducted public speaking and accepted chequesAchievements:To be part of and watch a charity start from nothing and grow in international status.I helped raise funds to build the world’s first centre for lung cancer research and make it a realityAssisted with the coordination of the ‘National Tour of Hope’ a train journey sponsored by Littlewoods which set off on a marathon journey 20 July 1995 covering 2,000 miles and visited 10 major cities across the UK fundraising £2.6 million for Lung Cancer Research along the way.