Cathy Grzymala Email & Phone Number

Middle Island, Ny, Us

Patchogue, New York, Us

As Long Island Association for AIDS Care, Inc. (LIAAC) transitioned to Project Safety Net NY in 2019, I maintained my Finance Director/Accounting Manager role.→ Select Accomplishments:• Oversee Medicaid billing and maintain payment tracking spreadsheets; captured a 20% increase in monthly Medicaid funds received by overhauling the denial review process and re-submitting previously rejected clients • Achieved a 100% audit pass rate as the primary liaison with outside auditing firm for preparation of yearly audit report, 990 tax filing, and CHAR500• Support the Executive Director and Controller to prepare agency annual budget and provide monthly budget reports• Initiated staff utilization of milage app to enhance the accuracy of travel expense documentation • Researched and received Board of Directors approval to implement a 403(b) plan for the agency, delivering tremendous tax savings to the 90%+ of staff participating• Instrumental in applying for and receiving $1M in PPP loans and ERC credits for the agency• Implemented a vehicle mileage app that streamlined routing and reduced expenses by ~60% annually• Spearheaded a cost-saving transition to digital recordkeeping for the Accounting & Finance and HR departments

Patchogue, New York, Us

I deliver multifaceted human resources support and coordinate all administrative activities related to office personnel.

Patchogue, New York, Us

In this capacity, I serve as the backup for the Chief of Staff, function as a trusted gatekeeper for the President/CEO and Development Team, and provide administrative support to Executive Staff in handling confidential programmatic and personnel matters.

Patchogue, New York, Us

In this administrative role, I provided high-level support to the CEO/President/Executive Director in all aspects of day-to-day operations of the agency.Key responsibilities include appointment calendar coordination, travel arrangements, and drafting correspondence, reports, minutes, and memoranda for the Executive Office. Additionally, I function as the liaison to the Board of Directors which entails attending Board meetings, taking minutes, and preparing agendas and relevant materials.

• Maintained sales spreadsheets outlining advertising expenses, sales by car line, product group, and salesperson• Sourced profitable latest items to add to sales program and developed strong working relationships with vendors• Provided outstanding customer service resulting in the development of strong business relationships• Kept abreast of competitor sales strategies and programs through extensive Internet research• Researched, collected, and updated product vehicle application data and integrated with supplier data in master application database; resolved any data discrepancies and updated electronic catalog in AAIA format• Increased sales 30% by creating and managing multiple eBay and Amazon accounts achieving “Top-Seller” status• Developed, implemented, launched, and monitored Pay-Per-Click campaigns in Google Ad Words and Yahoo! Search Marketing; optimized SEO by creating landing pages and researching relevant keywords/links for multiple websites

Wearing several different hats, I was a key team member as the company developed from a start-up venture to a 500-employee, $120M nationwide corporation with 23 distribution centers.→ Marketing:• Supervised a staff of 10; fielded questions and resolved issues from sales associates regarding incorrect parts, quality complaints, and latest item requests• Collaborated with sales and purchasing to establish minimum/maximum levels of inventory• Developed a sophisticated Electronic Parts Catalog of over 80,000-part numbers• Compiled extensive cross-reference and competitor pricing file of over 200,000 records• Oversaw paper catalog design, research, development, and production; supervised catalog operations, mailing schedules and fulfillment procedures; created a monthly “Product Pipeline” newsletter→ Product Manager• Maintained data files-applications, product descriptions, informative footnotes, and competitor cross-reference• Sourced latest items from vendors after qualifying quality, pricing, and dependability• Maintained an extensive vendor quote file; developed an automated quote system for price comparison and updates• Conferred with vendors to negotiate competitive prices and payment terms→ Pricing Information Specialist• Established company selling prices based upon cost, freight factors, currency conversion, and competitor prices• Reviewed receiving price discrepancies; researched pricing issues submitted by the sales team