Coordinate travel, monitor mail, process expense reports, coordinate meetings, maintain schedule and filing for the office. Monitor deadlines. Coordinate all key executive and direct reports communications (assisting with initiatives). Analyze routine processes for office improvement and coordinate routinely with the Executive Assistant group on the Executive floor. Coordinate quarterly department Town Halls for 650 employees.

Coordinate detailed travel domestic/international, process executive expense reports, coordinate meetings, maintain filing for the office. Coordinate all key executive and senior staff management communication with the CEO (assisting with initiatives). Coordinate and maintain personal accounts, coordinate personal payments, oversee accounts and vendors for various property sites/homes. Able to communicate clearly yet keeping confidentiality a key factor both professionally and personally.

Receive incoming calls (screening, handling and redirecting based on priorities and appropriateness); review and coordinate all incoming mail (including all e-mails, handle when appropriate and monitor deadlines) prepare presentations; coordinate meeting files and materials for timely review; maintain schedule; coordinate filing (personal and business); handle highly confidential information; handle personal accounts (check writing, payment); assist with personal travel. Coordinate detailed… Show more Receive incoming calls (screening, handling and redirecting based on priorities and appropriateness); review and coordinate all incoming mail (including all e-mails, handle when appropriate and monitor deadlines) prepare presentations; coordinate meeting files and materials for timely review; maintain schedule; coordinate filing (personal and business); handle highly confidential information; handle personal accounts (check writing, payment); assist with personal travel. Coordinate detailed travel domestic/international via private and commercial aircraft, presentation preparation, process executive expense reports. Coordinate all key executive and senior staff management communication with the CEO (organizing meetings, assisting with initiatives). Committee member for annual conference, assisting in all aspects for over 1,000 attendees (pre-planning and on-site). Perform tasks for CEO requiring communication with key executives nationwide (some of which tied to board memberships), political representatives, suppliers, business partners and celebrity entertainment. Confidentiality always a key factor. Show less

Receive incoming calls (screening, handling and redirecting based on priorities and appropriateness); review and coordinate all incoming mail (including all e-mails, handle when appropriate and monitor deadlines) prepare presentations; coordinate meeting files and materials for timely review; maintain schedule; coordinate business travel; coordinate filing (personal and business); handle highly confidential information; handle personal accounts (check writing, payment); assist with personal… Show more Receive incoming calls (screening, handling and redirecting based on priorities and appropriateness); review and coordinate all incoming mail (including all e-mails, handle when appropriate and monitor deadlines) prepare presentations; coordinate meeting files and materials for timely review; maintain schedule; coordinate business travel; coordinate filing (personal and business); handle highly confidential information; handle personal accounts (check writing, payment); assist with personal travel; assist office manager and reception as needed. Show less

Receive all incoming calls (multi-lines) screening and redirecting as appropriate; coordinate company plane schedules (3); review all incoming mail, screening and redirecting as appropriate; prepare presentations; coordinate large events, primarily, Kentucky Derby related - $350,000+ budget; assist with all duties of the office (scheduling, meeting preparation, etc.); coordinate all filing; handle highly confidential information daily.