• Review and process incoming and outgoing contract agreements (e.g. Teaming, Non-Disclosure, MOU, etc).• Maintain company information in System for Award Management (SAM).• Distribute acquired orders to the proper departments for project setup and initiation.• Review contract/delivery order awards and commensurate modifications for accuracy.• Create billing packets and forward to accounting department for submission of invoice.• Past due / unpaid invoices - Investigate until resolved. • Prepare and submit various letters/memos to include Limitation of Funds/Costs notifications and requests for modifications/realignment of funds.• Respond to customer requests for updates to Reps & Certs, supplier, vendor, and small business size status forms.• Maintain filing system (electronic and hard copy) for contracts and corporate documents.• Effectively communicate, both verbally and in writing, with Government contracting officers, subcontractor personnel and company management to formulate resolutions for contractual questions and issues.• Assist management in adherence to NAICS code size standard requirements.• Maintain SeaPort-e contract and modifications.• Monitor Wage Determinations (WD) and distribute to pertinent personnel. Update Unanet with proper WD rates by importing.• Maintain current per diem rates in Unanet via import process.• Track, download, distribute, and organize solicitation, amendments, and attachments. (Hard and electronic copies.)• Develop proposal volume outlines.• FAR and DFAR clause reviews and research.• Creation and manipulation of forms, letters, graphics, etc. in various software formats.• Review proposal for adherence to all specified requirements as well as spelling, grammatical, and formatting errors.• Research and compile data for assigned input. (e.g. past performance info., socio-economic plans, certifications)• Provide direction, assist and review pricing elements.

Assist in the administration of contracts and delivery orders. Prepare cost proposals of various price ranges in response to federal Government and teaming partner RFP’s/RFQ’s on CPFF, CPIF, FFP, and T&M contracts. Communicate with program managers to compile data needed for proposals to include labor, material, and travel costs. Maintain accurate records of corporate provisional rates, wage determinations for SCA contracts, and specific contractual fee rates and procedures for use in developing pricing models. Review for accuracy, and execute acceptance of contract and delivery order award notifications. Distribute executed orders in a timely manner to program managers and billing department for project setup and initiation. Evaluate proposed workforce qualifications to ensure they meet contract mandated education and experience requirements. Effectively communicate, both verbally and in writing, with Government contracting officers and company program managers to formulate resolutions for contractual questions and issues. Monitor financial data and budgetary constraints to develop project status reports, as well as to prepare submission documents such as deobligations and limitation of funds letters. Assemble, update, and manage auditable files for proposals, contract and delivery order award documents from cradle to grave. Maintain certifications and representations, cost accounting standards, and insurance information.

Perform cradle to grave contract administration activities including but not limited to cost/price estimation, proposal preparation and monitoring of contract costs. Establish and maintain, with a high degree of accuracy, contract master files from award to closeout. Monitor contract performance under a variety of contract types and amounts ($10,000 PO’s to multi-million dollar awards) including time and materials, firm fixed price and cost plus fixed fee. Support senior level and management staff with the processing of proposals/cost estimates, modifications and contract performance/profitability reports. Collaborate with Accounting and/or Project Managers to establish invoicing requirements, verification of contract execution objectives and review and submittal of monthly project status reports. Other duties include supervision and training of Administrative Assistants plus everything that is mentioned below under Administrative/Program Assistant.