Chaundra Smith Email and Phone Number

Maintain the overall campus environment and provides support for instructional and student service programs, business office and facility operations. Maintain a positive learning environment for administrators, faculty, staff and students of HCCSAssist with the coordination of on-site security personnel and safety compliance.Coordinate and assist with student services activities.Coordinate classroom utilization using Ad Astra softwareSupport and assist with cashiering functions Provide on-site supervision of housekeeping and room set-upReport and maintain maintenance and cleanliness of campusMonitor and maintain departmental budget: budget transfers and budget transactionsCoordinate and assist with moving of furniture and equipment for the location and special events

Software Administrator providing support, instruction and advice to staff, instructors and students regarding all aspects of the use of educational technologies to deliver distance education, as well as the use of other business process-related software such as registration, student success management and marketing systems implemented by Glasscock School of Continuing Studies-Rice University.

Provide principal support in an office by carrying out office procedures independently. Handle a variety of situations and problems without supervision. Perform in place of the supervisor as needed. Make administrative judgments and decisions to keep office functioning smoothly in the absence of supervisor. Assist with the implementation of new policies and procedures.Compile and formats information and statistics into coherent specialized reports. Prepare basic reports, such as budget or numbers reports. Assist with the coordination of special projects. Develop, train and supervise office support staff. Handle written and verbal confidential information. Track and monitor budget transactions for multiple budgets. Track numbers such as enrollment and or personnel. Maintain confidential information and files. Assist in budget planning by generating reports and monitoring transactions. Create and maintain spreadsheets.

Respond to special projects, frequently under deadline conditions. Respond to student and community inquiries as they arise. Manage supervisor's calendar. May support the implementation of dual credit recruitment, workshops, and other events. May support the Director in coordinating and developing course offerings for regional dual credit programs. Gather documents necessary to hire part-time faculty and staff. May develop course schedule spreadsheets as directed by the supervisor. Inventory office supplies to prepare orders for purchase. Coordinate, schedule travel for Department faculty and staff. File correspondence, records, and other department documents. Prepare basic reports, such as budget, payroll and enrollment reports, as directed by supervisor. Send, receive, and distribute faxes. Answer and screen phone calls, handling multiple lines.