Cherry Saenz Email & Phone Number

Jebel Ali Free Zone Dubai

1. Present Job : Secretary to the Management Forefront Technologies Jebel Ali Free Zone, Dubai, UAE November 2008 – Present Job Description• Reporting directly to the Managing Directors • Serve as liaison between the Managing Directors and the Managers & staff.• Screen and control the flow of incoming calls for the Managing Directors • Print and arrange daily… Show more 1. Present Job : Secretary to the Management Forefront Technologies Jebel Ali Free Zone, Dubai, UAE November 2008 – Present Job Description• Reporting directly to the Managing Directors • Serve as liaison between the Managing Directors and the Managers & staff.• Screen and control the flow of incoming calls for the Managing Directors • Print and arrange daily emails and exchange of communication between our company and resellers/clients from Outlook Express for MD’s review and action • Keep the MD’s planner/agenda updated at all times • Reply to emails and correspondences • Arrange appointments, meetings, trainings, exhibitions and travel itineraries including visas, hotel bookings, airport VIP service, etc.. for the MD and guests • Look after the renewals of trade licenses, tenancy contracts, vehicle registrations and facilities maintenance• Design and maintain comprehensive filing system that is reliably filed and can be retrieved easily • Exercise and maintain strict confidentiality of all company files and communications• Coordinate with the Logistics Dept with regards to Purchase Order file follow-up and update • Monitor and control utilization of office system/machines, stationeries and pantry supplies• Liaise with JAFZA authorities (Sales, Property, Facilities Management, Immigration, Security, Fire Dept. and Health & Safety) related to all transactions of the company• Provide over-all administrative support to the top Management Show less

Jebel Ali Free Zone Dubai

• Sourcing out suitable candidates for vacant positions.• Schedules interviews and examinations by coordinating appointments• Confirmation of candidate selection.• Preparation of employment documents (Offer Letters, Appointment Letters)• Conducts induction programme of new employees.• Obtaining documents from the staff necessary for the application of the work permit• Supervise and coordinate with the PRO with regards to completion of all transactions … Show more • Sourcing out suitable candidates for vacant positions.• Schedules interviews and examinations by coordinating appointments• Confirmation of candidate selection.• Preparation of employment documents (Offer Letters, Appointment Letters)• Conducts induction programme of new employees.• Obtaining documents from the staff necessary for the application of the work permit• Supervise and coordinate with the PRO with regards to completion of all transactions related to the residency of all staff, including renewals and cancelations of residencies, transfers of sponsorships, issuance of work permits• Preparation, dissemination and collection of Performance Appraisal Forms• Arrangement of Appraisal Interviews and endorsement of completed forms to HR Manager• Arrangement of Training Schedules and preparation of required training materials• Maintains and updates employee database, and other HR files. Show less

Dubai Knowledge Village

Job Description • Prepare schedule for incoming trainings/courses • Send training proposals to clients by fax and email • Prepare Invoice to clients as soon as confirmed booking/LPO is received • Send confirmation and training location and details to clients by fax and email • Prepare training kits, nameplates, attendance sheets, certificates, stationeries and arrange refreshments. • Arrange visas, travel itineraries and hotel bookings for instructors, guests… Show more Job Description • Prepare schedule for incoming trainings/courses • Send training proposals to clients by fax and email • Prepare Invoice to clients as soon as confirmed booking/LPO is received • Send confirmation and training location and details to clients by fax and email • Prepare training kits, nameplates, attendance sheets, certificates, stationeries and arrange refreshments. • Arrange visas, travel itineraries and hotel bookings for instructors, guests and attendees • Purchase of office and pantry supplies and maintenance of office machines and housekeeping management • Prepare receipt vouchers for each payment made by client and follow‐up receivables • Handle petty cash disbursement/replenishment • Follow‐up on training kits and equipment sent by courier to different training locations abroad • Over‐all administrative support to the Management and instructors Show less

Makati Metro Manila Philippines

Job Description: • Supervise, coordinate and monitor all activities of staff • Coordinate with Accounts Dept. on preparation of annual estimate of expenditure, budgetary and inventory control and make recommendations to the Management • Locate suitable accommodation for expatriate Managers and negotiate reasonable leasing agreements • Provide and maintain accommodation for expatriate business associates and other facilities including plant, warehouse and… Show more Job Description: • Supervise, coordinate and monitor all activities of staff • Coordinate with Accounts Dept. on preparation of annual estimate of expenditure, budgetary and inventory control and make recommendations to the Management • Locate suitable accommodation for expatriate Managers and negotiate reasonable leasing agreements • Provide and maintain accommodation for expatriate business associates and other facilities including plant, warehouse and machineries • Review and answer company correspondences • Interview job applicants, conduct orientation program for new staff and prepare employment contracts • Administer salaries and determine leave entitlements and promotions • Formulate programs and activities to enhance capabilities of staff • Ensure and monitor optimum utilization of company’s resources • Over‐all administrative support to the President & CEO. Show less

Al Khaimah Building, Port Saeed, Deira, Dubai

Electrowave , Security and Tecommunication Systems; Reporting directly to the Owner/President • Attend to reception duties, handle incoming and outgoing calls • Attend to customers’ queries and complaints • Screen and control the flow of incoming documents and files • Assist the technical department in preparing quotations, material requisition sheets and contracts • Reply to emails and faxes sent by clients • Control and upkeep company’s… Show more Electrowave , Security and Tecommunication Systems; Reporting directly to the Owner/President • Attend to reception duties, handle incoming and outgoing calls • Attend to customers’ queries and complaints • Screen and control the flow of incoming documents and files • Assist the technical department in preparing quotations, material requisition sheets and contracts • Reply to emails and faxes sent by clients • Control and upkeep company’s project files and general files efficiently • Arrange meetings and appointments for the President & Managers • Assist the Accounts Dept. in daily bank transactions and petty cash disbursement/replenishment • Coordinate with Technical Dept. with regards to maintenance contracts for finished and ongoing projects • Purchase of office and pantry supplies and facilities management • Initiate product inquiries and research by internet • Over‐all administrative support to the Management Show less

Al Rashidiya Dubai

Reporting directly to the General Manager • Handle and screen all incoming calls and assist visitors of the GM • Keep the GM’s planner/agenda updated at all times • Prepare GM’s business correspondences, memos and circulars • Arrange visas, travel itineraries, hotel bookings and dinner for the GM and guests • Assist the Personnel Manager with HR functions such as preparation of Employment offers and contracts, visa applications, determining vacation leave and… Show more Reporting directly to the General Manager • Handle and screen all incoming calls and assist visitors of the GM • Keep the GM’s planner/agenda updated at all times • Prepare GM’s business correspondences, memos and circulars • Arrange visas, travel itineraries, hotel bookings and dinner for the GM and guests • Assist the Personnel Manager with HR functions such as preparation of Employment offers and contracts, visa applications, determining vacation leave and prepare end of service entitlements for the staff and other related formalities • Assist the Production Manager in preparation of ISO documents for internal and external audit • Assist the Purchase Manager in preparation of LPO as well as orders from overseas suppliers • Assist the Accounts Dept in follow‐up of receivable, process telex transfer, L/Gs and L/Cs • Prepare product samples to be sent by courier to clients abroad • Over‐all administrative support to the Management Show less