Manage the calendar and e-mail for associate director in ICI including scheduling meetings, gatherings, visits, appearances and resolving conflicts. Maintain paper and electronic filing systems for the initiatives that retain records of NCSA correspondence and activities in accordance with campus university policy and facilitates access to said information. Compose routine correspondence for PI’s on new initiatives, including but not limited to, letters of thanks, congratulations… Show more Manage the calendar and e-mail for associate director in ICI including scheduling meetings, gatherings, visits, appearances and resolving conflicts. Maintain paper and electronic filing systems for the initiatives that retain records of NCSA correspondence and activities in accordance with campus university policy and facilitates access to said information. Compose routine correspondence for PI’s on new initiatives, including but not limited to, letters of thanks, congratulations, acknowledgements and cover letters for the distribution of information to designated persons. In the initiative PI’s absence, sign letters on their behalf. Respond to telephone and electronic mail inquiries. Answer inquiries using independent judgment, requiring detailed knowledge and interpretation of the Center’s policies and procedures. Coordinate travel arrangements for the initiatives PI’s, initiative staff, and invited speakers, including airline ticket purchases, hotel reservations, registration for meetings, etc. Create Travel Plans (pre-trip approval) for members of the initiative’s, prepare travel reimbursements and miscellaneous reimbursements and non-purchase order payments tovendors. Use T-card and P-card then process ER/invoices in Chrome River. Prepare materials, files and background information for meetings. Establish and maintain confidential records and files on specific projects for the initiatives. Coordinate deadlines on assignments given by the initiative’s PI’s to appropriate NCSA staff in order to assure completion in an accurate and timely fashion. Organize agendas for national and international visitors when it involves the initiative PI’s participation. Attend scheduled meetings with the Initiatives PI’s to take minutes, post minutes on Wiki page, review schedules prioritize projects and discuss NCSA activities. Coordinate candidate search arrangements. Oversee ACCESS staff and step students travel arrangements to multiple events. Show less

Directly assists the Associate Provost for Enrollment Management, the Registrar, and the Director of Undergraduate Admissions, as well as providing general office support to other directors within EM as occasionally required. Manages the calendars for these unit heads, assists with high level correspondence, deals with confidential information, independently answers correspondence, and completes special projects. Makes travel arrangements for the Enrollment Management unit heads which… Show more Directly assists the Associate Provost for Enrollment Management, the Registrar, and the Director of Undergraduate Admissions, as well as providing general office support to other directors within EM as occasionally required. Manages the calendars for these unit heads, assists with high level correspondence, deals with confidential information, independently answers correspondence, and completes special projects. Makes travel arrangements for the Enrollment Management unit heads which generally involve a complex itinerary. Directly assists the Associate Registrars, Assistant Registrars, and 18 staff. Is the first point of contact for building maintenance issues and submits work orders as necessary. Assists the Senior Assistant Director of Business Operations with property accounting duties including updating records in FabWEB, completing biennial inventory, etc. Makes purchases as requested via iBuy, p-card, t-card in compliance with university policies and procedures. Create requisitions in Banner for EM Communication. Completes C-FOAPAL charge code review in TEM for EM and OR. Create and submit JVs in Banner for FMS regarding room rental fees for Foellinger Auditorium, Gregory Hall, and Lincoln Hall Theatre. Show less

Assistant to the Associate Dean of Student Affairs. Handle the Associate Dean’s travel and hotel arrangements using my tcard then access TEM to reconcile the charges. Support the Director of Student Affairs, Director of Admissions, Director of Student Recruitment, and Student Affairs Coordinator with travel and hotel arrangements, reconcile charges in TEM, and act as proxy. Schedule meetings on behalf of the Associate Dean and the Directors with internal and outside staff. Responds to… Show more Assistant to the Associate Dean of Student Affairs. Handle the Associate Dean’s travel and hotel arrangements using my tcard then access TEM to reconcile the charges. Support the Director of Student Affairs, Director of Admissions, Director of Student Recruitment, and Student Affairs Coordinator with travel and hotel arrangements, reconcile charges in TEM, and act as proxy. Schedule meetings on behalf of the Associate Dean and the Directors with internal and outside staff. Responds to admissions emails and phone calls. Use Slate to access students and applicants info. Contact students to obtain transcripts. Attend admissions and student affairs meetings to take meeting minutes. Support and assist student orientation, recruitment, white coat ceremony, showcases, and staff retreat events. Support student interest groups with purchases and room arrangements. Use iBuy or Amazon Business account to make purchases for Student Affairs. Show less

Work at Industrial and Enterprise Systems Engineering in the College of Engineering. Assistant to the Department Head, Rakesh Nagi. Manage his calendar, set up appointments, respond to emails, arrange travel and hotel accommodations during scheduled conferences/events, and give administrative support when needed. Handle faculty searches, tenure cases, 3rd year reviews, and faculty member annual reports. Accessed TEM and Pcard Web Solution to reconcile the Dept Head, faculty, and other staff… Show more Work at Industrial and Enterprise Systems Engineering in the College of Engineering. Assistant to the Department Head, Rakesh Nagi. Manage his calendar, set up appointments, respond to emails, arrange travel and hotel accommodations during scheduled conferences/events, and give administrative support when needed. Handle faculty searches, tenure cases, 3rd year reviews, and faculty member annual reports. Accessed TEM and Pcard Web Solution to reconcile the Dept Head, faculty, and other staff hotel, flight, and other purchases. Acted as proxy in TEM. Assisted with multiple committees, scheduled committee meetings, created agendas, set up conference rooms, and sent out meeting invites. Assisted with events such as the Chittenden Symposium, Grad seminars, and Research Day by contacting speakers, making travel arrangements, scheduling meetings with other faculty, setting up room during the event. Show less

I work in the Department of the Classics,the Center for Translation Studies and Medieval Studies. I maintain the dept. and dept heads calendar, schedule appointments & meetings. Maintain the departments directories and web site. Arrange travel for visitors and faculty including travel coordination, on-site logistics, catering, and travel reimbursement. Process receipts in TEM or P-card Web Solution. Track prospective and current Translation Studies students, maintain Access database, & Webtool… Show more I work in the Department of the Classics,the Center for Translation Studies and Medieval Studies. I maintain the dept. and dept heads calendar, schedule appointments & meetings. Maintain the departments directories and web site. Arrange travel for visitors and faculty including travel coordination, on-site logistics, catering, and travel reimbursement. Process receipts in TEM or P-card Web Solution. Track prospective and current Translation Studies students, maintain Access database, & Webtool information form. Manage graduate assistant appointment process with EO and SLCL HR. Schedule conference rooms for events, lectures, and seminars. Attend faculty meetings, dept. head meetings, and staff meetings. Maintain dept. files. Coordinate executive/academic meetings for units including: scheduling, reserving conference room, and providing agendas. Maintain awareness of unit budgets and authorize departmental expenditures such as equipment & supplies after consultation from EOs. Show less

Requested, collected, and compiled content needed for the Trustworthy Cyber Infrastructure for the Power Grid quarterly and annual reports . Reviewed for completeness. Edited or requested additional content as appropriate. Coordinated logistics associated with external visitors, including travel coordination, on-site logistics, agenda coordination and development, catering, travel reimbursements, etc. Coordinated and supported routine and adhoc meetings, including room reservations, A/V prep… Show more Requested, collected, and compiled content needed for the Trustworthy Cyber Infrastructure for the Power Grid quarterly and annual reports . Reviewed for completeness. Edited or requested additional content as appropriate. Coordinated logistics associated with external visitors, including travel coordination, on-site logistics, agenda coordination and development, catering, travel reimbursements, etc. Coordinated and supported routine and adhoc meetings, including room reservations, A/V prep and/or execution, catering, meeting notices and reminders, etc. Assisted with event coordination and execution such as workshops, retreats, conferences, summer schools, etc. Produced, assembled, and distributed materials as needed for events or visitors. Gathered, provided, interpreted and maintained data that is regularly referenced for TCIPG reporting, presentations, and communication. Composed correspondence and reports requiring knowledge of the activities of the principal(s) and/or the procedures of the TCIPG dept. Assisted in procuring materials/services needed for TCIPG events and visitors. Processed vendor payment and travel reimbursements resulting from TCIPG events and visitors. Maintained records of TCIPG fiscal transactions involving a variety of accounts and provides advice regarding the appropriateness of requested expenditures. Added or updated content on TCIPG Web site. Maintained TCIPG e-mail lists. Responded to inquiries as needed on behalf of TCIPG. Initiated contacts to clarify subjective information. Provided general office support as needed for TCIPG. Maintained a calendar of operating or administrative commitments and notifies the employees of staff deadlines. Show less

•Entered pledges and donor information into a complex, WILL database for cultivation and stewardship campaigns.•Imported and balanced cash receipt report from the University of Illinois Foundation into WILL database.•Worked with confidential information and maintained accuracy of WILL donor records.•Prepared mass mailing of letters or labels using Excel and Word files.•Reviewed incoming mail or e-mails and answers donor’s or employee’s questions by e-mail or phone. •Printed… Show more •Entered pledges and donor information into a complex, WILL database for cultivation and stewardship campaigns.•Imported and balanced cash receipt report from the University of Illinois Foundation into WILL database.•Worked with confidential information and maintained accuracy of WILL donor records.•Prepared mass mailing of letters or labels using Excel and Word files.•Reviewed incoming mail or e-mails and answers donor’s or employee’s questions by e-mail or phone. •Printed and collated invoices and statements from QuickBooks for mass mailing.•Created Excel file of monthly TV schedule for Patterns Magazine from ProTrack.•Maintained MS Outlook calendar for upcoming events, meetings and work deadlines. Show less

Filed, sorted, distributed, and retrieved claims/mail; order member not found, denial, or provider letters using the AS400 system/Extra!Personal Client; daily use of computer, printer, and label writer; typed out and printed address labels to mail letters; scanned claims; contacted providers with fax issues; entered the fax folder and distributed faxes to proper folders or employees via the computer; used of AS400 system/Extra!Personal Client for claims information retrieval or data entry… Show more Filed, sorted, distributed, and retrieved claims/mail; order member not found, denial, or provider letters using the AS400 system/Extra!Personal Client; daily use of computer, printer, and label writer; typed out and printed address labels to mail letters; scanned claims; contacted providers with fax issues; entered the fax folder and distributed faxes to proper folders or employees via the computer; used of AS400 system/Extra!Personal Client for claims information retrieval or data entry information from medical claims such as the date of service, member's ID #, provider seen, amount of claim(often use calculator to total amounts before entering into the system) and entered received date; used the Internet to obtain scanned claims information from Eagle Innovation website; used Excel to enter claims information such as the name of the provider,the date the claim was received, the total charge amount,date of service,member's name and ID number; used Microsoft Outlook to check emails, enter or retrieve information into inbox calendar, and saved emails into folders; prepared Carle Clinic,Carle Foundation, or other providers Explanation of Benefits worksheets while helping the COB Dept. train staff; soley responsible for paper claim filing system; responsible for entering information into the claims permanent storage system/Microsoft Access system; labeled folders with alpha numeric numbers for paper batched claims to be filed in; counted claims and entered amount on claims count sheet; scanned claims capitated remittance advice forms and store in a specific computer folder; scanned remittance advices: and answered the phone. Show less