Chetan Doiphode Email & Phone Number

Mumbai, Mh, In

Mumbai, Maharashtra, India

Mumbai, Maharashtra, India

Responsibilities included:• Mange Mumbai and Bangalore Office infrastructure serve as office manager and handling entire Office Administration.• Liaison with Building/Office Landlords, BMC Officers, local police, and other local Govt. Agencies. • Managing New office setup. Including Shortlisting of Property. Finalizing and Negotiation on Property. • Ensuring 100% facility uptime including electricity, UPS, AC, ISD- STD, Networking, water, plumbing, lighting, housekeeping, and pest control. Implementing Cost saving measures on all the facility.• Manage Office Lunches and Pantry in Mumbai and Bangalore Location & official Festivals. • Ensuring all contractual agreements (AMC’s) with the outside vendors is available and renewed periodically. • Preparing the Budgets and Common Costs.• Security Management, Housekeeping Management of Mumbai & Bangalore office• Conduct Fire Drill on yearly basis for Mumbai and Bangalore office.• Keeping track of Car & Flight Bookings as per Travel Policy.• Follow up with Insurance for any pending claims and resolve the same for disbursement.• Taking care of new hire formalities, opening of bank account, adding their name in company group & parental insurance etc.Finance Operations: -• Ensure Timely payment of all Vendors in accordance and subject to all statutory deduction.• Ensure Timely payment of all statutory Payments in coordination with Local Outsourced Finance team.• Checking & Processing employee reimbursement on timely basis.• Co-ordinate with PF ADP representative for employees Issues and providing solution to resolve the issues.• Maintain Expanses tracker with Bank and Payment details.• Reconciliation of all India Payments and Employee Reimbursement.• Ordering Sodexo on Timely basis.• Keeping track of sales invoices and sending the same to the clients.• Month end closing - Prepare monthly budget for coming month, Update SCB sheet, petty cash sheet Share the same with India finance team.

Mumbai, Maharashtra, India

Responsibilities included:• Managing Facilities Management of which include reception Front desk management, Housekeeping, Cafeteria Management, Telecommunication, Booking process – Conference/Meeting/Training, • Vendor Payments, Processing bills for the vendors. Checking, verifying and processing bills in the system.• Cost Management & making budget for the financial year.• Making Purchase orders.• Managing rate contracts for Canteen, Housekeeping, Security and other office services related vendors. Finalizing Annual Maintenance Contracts. • Managing Travel Management which included Travel Ticketing, Hotel Reservations, Car Hiring & Event Management, Managing HR events & activities for Employee Engagement & Training Programs. • Managing Security Management which include Safety and Security management, Security, Fire & Safety, First Aid.• Managing Assets Management which included Procurement of Assets, Fixed Assets Management, Disposal of Assets, and Maintenance of office Equipments. • Managing Procurements, Repair & Maintenance, Scrap Sale, Assets (Verification & Tagging). • Managing Property & Infrastructure Management which include Property Management, Infrastructure Management, Standardized Office Interior, Other special assignments / projects like Optimization of Space, Moving away from Plastic, etc.• Coordinating with building management for repair & maintenance work and other works related to our other agencies in the building.• Coordinating and managing different company related audits within the office and our other agencies in the building.• Ensuring that all office services related actives are carried out and done has per the company guidelines and SOP`s made by the company.

Mumbai

Joined as Junior Manager Administration based at head office of the company. Managing diverse administration operations of the company. Was a part of the new office setup team.Responsibilities included:• Managing Facilities Management of (40,000 square feet office area) which include reception Front desk management, Housekeeping, Cafeteria Management, Telecommunication, Booking process – Conference/Meeting/Training, Vendor Payments, Cost Management & Budgeting. • Managing Security Management which include Safety and Security management, Security, Fire & Safety, First Aid.• Managing Travel Management which included Travel Ticketing, Hotel Reservations, Car Hiring & Event Management, Managing HR events & activities for Employee Engagement & Training Programs. • Managing Assets Management which included Procurement of Assets, Fixed Assets Management, Disposal of Assets, and Maintenance of office equipment’s for Pan India. Managing Procurements, Repair & Maintenance, Scrap Sale, Assets (Verification & Tagging). • Managing rate contracts for Canteen, Housekeeping & Security. Finalizing Annual Maintenance Contracts• Managing Property & Infrastructure Management which include Property Management, Infrastructure Management, Standardized Office Interior, Other special assignments / projects like Optimization of Space, Moving away from Plastic, etc• Other Tasks included Carry out various tasks related to clients MD office, CFO office etc.

Mumbai Area, India

Joined as Facility Manager based in corporate site of the client. Managing diverse operations for the company client.Responsibilities included:• Develop and maintain excellent relationships with the client on site as well as practice excellent teamwork and support for the other members of the service.• Ensure that high quality of service is carried out promptly according to Sodexo India standards• Maintain a high standard of hygiene, safety and cleanliness in accordance with Sodexho India, client and statutory requirements • Assess weekly and monthly figures and maintain adequate controls to monitor budget performance • Organise formal training and provide structured on-the-job training; identify and address individual training needs to provide onsite induction • Line up vendors for repair and maintenance.• Oversee the complete operation of Travel, MIS, Telephone, HK, Reception, Sodexo, Security, Billing, and Cafeteria. Strategizing policies & procedures in the operating systems to achieve greater customer delight.• Carry out various clients projects such 5's, Project Aim etc.• Calculating and comparing costs for required goods or services to achieve maximum value for money• Directing, coordinating and planning essential central services such as reception, security, maintenance, mail, archiving, cleaning, and catering. • Ensuring the building meets health and safety requirements and those facilities.• Responding appropriately to emergencies or urgent issues as they arise and dealing with the consequences.

Mumbai Area, India

Responsibilities included:• Managing medium to large sized teams with varied cultural, lingual and professional background.• Overseeing smooth & scheduled implementation of brand standards so as to minimize gaps in actual vs. required standards.• Strategizing policies & procedures in the operating systems to achieve greater customer delight.• Sustaining profitable operations through focus on budgeting, cost analysis & cost optimization.• Managing the overall profitability of operations with strategic utilization & development of available resources to achieve organizational objective and operating standards.• Coordinates all training at each resort including front desk, housekeeping, accounting, maintenance and other operations where applicable. Directs the budget management process at each resort.

Mumbai Area, India

Responsibilities included:• Manage all areas of the Outlet and make final decisions on matters of importance.• Adhere to company standards and service levels to increases sales and minimize costs, including food, beverage, supply, utility and labor costs.• Responsible for ensuring that all financial (invoices, reporting) related administrative duties are completed accurately, on time and in accordance with company policies and procedures.• Maintain professional outlet image, including cleanliness, proper uniforms, and appearance standards.• Ensure customer service in all areas. Respond to complaints, taking any and all appropriate actions.• Ensure a safe working and guest environment to reduce the risk of injury and accidents.• Provide direction to employees regarding operational and procedural issues.• Maintain an accurate and up-to-date plan of outlet staffing needs. Prepare schedules and ensure that the outlet is staffed for all shifts.

London, United Kingdom

Joined as a food and beverage assistant, later was working as a shift leader for Food and Beverage department which included, 24hrs room dining, Food & Beverage Multi cuisine Restaurant seating up to 170, Lounge Bar, Meeting & event rooms, Japanese Restaurant.Responsibilities included:• Attendant the pre service briefings with team. Coordinating with kitchen regarding food service.• Helping and guiding the new team members. Ensuring guest’s satisfaction.• Maximized through suggestive selling. • Practicing responsible alcohol service.• Preparing beverage orders using proper techniques.• Providing information on wine characteristics, wine production and types of wine.

Mumbai Area, India

Post Graduation In Hospitality, Hospitality Administration/Management

Bachelor In Hotel And Tourism Management Studies, Hotel Management