Support the Founder & CEO of a Human Capital Development Firm. As principal point person, I create high level, confidential, presentations which entail delivering timely, visual and factual cues. Review, research and prepare requisite materials, and first-pass reviews of tedious contracts. Create and maintain financial budgets, records and invoices. Complex calendaring including military personnel and firms which requires special, secure clearance, confidentiality and accessibility. Contributions:Maintain strict confidentiality with sensitive information, financial documents, records and personal matters.Perform research, data collection, statistic compilation, document generation as necessary to complete special projects.Create and prepare marketing literature and brochures.Manage workflows of CEO’s projects, including tracking and communicating launches, deadlines and reporting needs.Reconcile and process monthly income guarantee statements. Assist with booking flights, make lunch arrangements.Create, prioritize and modify documents making the office more efficient using Excel, spread and Data sheet.Type up all contracts for clients and brief them with the CEO.Take dictation and handle all financial records.

Senior Executive Assistant to Chief Academic Officer (CAO), the Government Relations, Education and Accreditation and Training (GREAT) teams in an efficient and professional manner. Heavy domestic and international calendar management and meeting coordination interfacing with internal and external attendees, including meeting coordination as well as keeping CAO on schedule and prepared for daily meetings; meal catering; meeting room scheduling, note taking, handling conference registrations and hotel accommodations, etc. Contributions:Supported preparation of professional presentations to high level executive and government officials as well as internal audiences.Conserved CAO’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information and initiating communications.Maintain confidentiality of department initiatives and projects. Took ownership of issues referred to the department, directing them to appropriate resource, and continue following to ensure resolution.Foster and maintain effective cross-functional partnerships with internal and external individuals, ensuring that there was a high level of engagement and support across all functions. Meeting support and Event Planning: Schedule conference rooms, manage audio/video needs, agenda creation and management, take and distribute meeting notes, research and secure appropriate venues for department meetings/dinners, provide meeting supplies, activity materials, and physical room set up. Created and maintained organization wide organizational charts.

Performed diverse and complex administrative duties for Senior Director of Category Innovation, VP of Athlete Insights, & VP of Professional Athlete Services. Calendar management: planned and scheduled meetings, conferences and travel. Team events: planned, scheduled, executed, kept on time, coordinated schedules, owned budget, managed vendors, and invoices. Other daily tasks: asset management and coordinated department moves.Contributions:Negotiated favorable terms and pricing agreements with resorts, vendors & caterers for services at specialevents, on-sites, and off-sites saving at least $50K annually.Improved office efficiency by developing and implementing new tools/processes and enforcing these bestpractices across categories for critical meetings & events.Planned, managed, and seamlessly executed Nike’s annual Innovation Summit consisting of $1,000,000 budget, 12 categories, Company’s CEO, and Executive Leadership team.Enhanced communication between executive team and employees fostering a sense of teamwork and collaboration.Lead new employee training, processed documentation, and new asset request. Primary key holder, confidentialHR gate keeper, and budget information.Aligned the team to key business initiatives as well as created space for exploratory research, ultimately culminatingin the team’s direct contributions to Innovations overall FY’16-18 successes.Developed new filing and organizational practices, saving the company $3,000 per year in contracted labor expense.

In this elevated position, I provided high level Administrative & Special Project support to the Senior Director of Brand & Category Management, his team, and 12 Strategic Planners. Calendar management: planned and scheduled meetings, conferences, teleconferences, international and domestic travel.Team events: planned, scheduled, and executed, kept on time, coordinated schedules, owned budget, and managed vendors. Prepared presentations, produced, edited, and reformatted. Other daily tasks: asset management, coordinated department moves, special projects & Executive Admin support.Contributions: Created and maintained process calendar to better align cross functional & cross category teams.Leveraged calendar at staff to align & coordinate on critical dates, gates, hot topics, upcoming events, & assign people to actionable items resulting in greater communication & consistency throughout theorganization.Served as Project Manager on key initiatives to track key projects such as Monthly Newsletter from concept/development to execution. Developed & utilized databases & dashboards to keep management apprised of status & deadlines. Scheduled global videoconferences, using WebEx or other teleconference technology. Created & distributed meeting agenda & minutes for all board & executive meetings.  Facilitated project work streams with space planning which increased capacity from 12 - 18 people, finishing ahead of schedule. Ensured project requirements were defined, contract & changes were negotiated, operating budgets established, and financial terms/conditions were identified.Mediated discussions between senior management, space planning & vendors to create dependable expectations for space remodels, graphics, & large meeting build outs.Typed documents such as correspondence, drafts, memos, emails, and prepared 3 reports weekly for managementTrained 2 assistants during a period of company expansion to ensure attention to detail & adherence to company policy

In this elevated position, I provided high level Administrative and Special Project support to the Senior Director of Brand & Category Management, team Director, team Manager, and 12 Category Strategic Planners. Calendar management: planned & scheduled meetings, conferences, teleconferences, international and domestic travel. Team events: planned, scheduled, executed, kept on time, coordinated schedules, owned budget, and managed vendors. Prepared presentations, produced, edited, and reformatted. Other daily tasks: asset management, coordinated department moves, special projects and Executive Admin support for Investor Relations Meetings, Board Meetings, and Quarterly Executive Finance Meetings.CONTRIBUTIONS:Created and maintained process calendar to better align cross functional and cross category teams.Leveraged process calendar at staff to align and coordinate on critical dates, gates, hot topics, upcomingevents, and assign people to actionable items resulting in greater communication & consistency throughoutthe organization.Served as Project Manager on key initiatives to track projects such as Monthly Newsletter; from concept/development to distribution.Scheduled global videoconferences, using WebEx or other teleconference technology.Created and distributed meeting agenda and minutes for all board and other executive meetings.Facilitated project work streams with space planning which increased capacity from 12 people-18 people, finishing ahead of schedule. Ensured project requirements were defined, contract and changes were negotiated, operating budgets established, and financial terms/conditions were identified.Mediated discussions between senior management, space planning and vendors to create dependable expectations for space remodels, new graphics, and large meeting build outs.Typed documents such as correspondence, drafts, memos, and emails, and prepared 3 reports weekly for management.