Christel De Schepper Email & Phone Number

Affligem, Be

Brussels, Brussels Region, Belgium

Benelux

What's in a name? Office management in this case refers to my HR, Marcom and Finance responsibilities for Flexcity Belgium, France, The Netherlands and ItalyRecruitment, payroll, training are some of the HR domains I assist Flexcity with.In my Finance role I support the CFO and our accountants with keeping the order book up to date and handling the payment approval and creation of sales invoices, POs, supplier creation, ...Keeping the Flexcity LinkedIn profile alive and kicking, is my key marcom activity, whereas I give general marcom support to create presentations, brochures, website articles, etc

Wetteren, Flanders, Belgium

Office management in the broadest sense:* Facility manager & prevention adviser, purchase controller & coordinate with all suppliers* Internal and external communication: Copywriting of articles in Dutch and English, emails, upload and prepare photos* Develop new branding for IPBuilding and enable implementation* Support sales team with marketing tools: brochures, presentations, scanning for competitive and leads info in specialised press* Cooperate with external web developer & maintain website in WordPress* HR manager: payroll, contracts, hiring, organise introduction* Organise team events, monthly team meetings, customer meetings and trainings* Prepare monthly reporting for shareholders on cash flow, orderbook forecast, debitors, creditors, …* Bookkeeping in odoo (CRM, invoicing & bank tool, all in one) to process purchase invoices, bank movements, VISA statements, to exchange all info with external accountant

Diegem

* Write copy / edit / translate / coordinate global approval of PR communications ahead of exhibitions +-10/year to publish offline and online* Write and coordinate approval of internal communications RE success of exhibitions, special offers for staff, success of events, new projects +10/year* Cooperate with media agency, E-business manager & web manager* Share European relevant press clippings with international and local teams* Lead project management for design & building of +10 B2B security shops “Pro Express” in EMEA (e.g. Helsinki, Rome, Warsaw, Saudi Arabia, Nairobi). * Coordinate building of +10 showrooms e.g. in Pro Express, HQ and UK Milton Keynes.* Prevention adviser – minutes and follow up on actions of monthly meetings* Lead for ± 4 security exhibitions/year with stand builder and local team: e.g. Paris /Milan /Dubai* PR Campaign and organize 2 exhibitions/year for United Technologies ‘ Global marine team* Organize 4-day Lenel B2B and end user event for +100 in Spain and Portugal* Collaborate with/support local European teams to drive above projects* Develop surveys and analyse success rate of events & communication* Apply and check compliance with UTC branding guidelines

* Coordinate the organization and construction of ± 5 exhibitions / year in cooperation with stand builder and local GE team: e.g. Expo Protection, Paris / Sicurezza, Milan / Safety & Security, Amsterdam / Sicur, Madrid / Sicherheit, Essen / Intersec, Dubai / New Security, Leuven* Set up of the yearly EMEA Sales Meeting 100+ participants and about 5 customer meetings 50+ participants, which are held in house in GE Security’s Training University event.* I support the organization of the 2008 Vertical Retail in Action – a Lunch & Learn initiative aimed at Retail End Users and Consultants, which we will duplicate in other countries.* Since 2007, I lead the project management for building B2B security shops “GE Security Pro Express” in Paris, Helsinki, Brussels, Rome, Lille, Lyon, Stockholm, Rotterdam, Padova and dealerships in Nairobi and Bahrain. More openings are planned.* Coordinate the building of the EMEA showroom in GE Security’s Brussels Headquarters office and the Milton Keynes showroom UK.* Organize GE Security's Belgian Sinterklaas and Christmas parties and other social & incentive events

Honeywell Building Solutions. Assistance in development & execution of marketing plan with responsibility & f/u of advertising & marketing budget. Organization & coordination of events, travel, in- and outhouse seminars:- Benelux road shows: 6 road shows Ghent, Brussels (2), Luxembourg, Liège, Schiphol – 1.400 invitations – 177 participants – 57 sales leads identified- Golf customer event: yearly event: 300 invitations top customers – 50 participants- EMEA Sales Kick Off: 500 Honeywell participants – yearly event – logistical & organizational assistance to EMEA Marketing team (5 people). Realization & f/u of advertising campaigns in print from design & concept – Launch of Energy Services Campaign 2006. Overall responsibility for internal & external communication & communication materials, including a Benelux customer newsletter (in Dutch and French)

. Organization and coordination of International Board event – June 2003. Check of SITA membership guidelines and payments and drafting reminders per airline not complying

. Assistance in the development / follow up of MarCom Support for the Belgian office. Organization of meetings & briefing sessions on new large events, including minutes and follow up. Follow up of Marketing Budget: follow up on orders, check invoices for approval and coding. Assistance in execution of the Marketing Plan. Involvement in the organization of large internal & external events, such as 2-day golf event at Knokke Zoute, KPMG Tax Conference for 200 staff members. Coordination of production procedures for several marketing products (films, blue prints, distribution, etc)

. Executive Assistant to International COO and EMEA Marketing & Communications Director. Assistance in the development / follow up of Marketing Support for the EMEA KPMG region. Organization of Conferences, Marketing workshops and other meetings, meeting minutes. Editing layout and data gathering for quarterly internal and external newsletters: “Contact” EMEA regional staff newsletter and quarterly CEE customer tax newsletter. Overall administration, reporting and operating statistics 80 EMEA offices. Agenda management, including meetings and travel. Cost invoicing and processing expenses – filing compliant with Canadian/Belgian tax expatriate requirements

. Assistance to the Managing Partner and Managers of the Business Services Department. Head of typing pool BS (3 typists) . Organization of management and staff meetings (40), taking notes and preparing meeting minutes§ Mac/IT coordinator for administrative applications. Development of a program for automatic invoicing linked to an extensive customer database

. Overall administration and agenda management. Organization of social events. Development of induction program for new employees and “welcome-brochure”. Development of a database for recruitment follow up