Administrative Board Assistant
CurrentActs as Board/County Administration liaison for a variety of BCC executive and public meetings; receives requests to place items on BCC's agenda; reviews and analyzes submitted agenda materials for completeness and appropriateness, and communicates desired and/or requested changes, clarifications or additional information regarding content and/or attendees from department directors/managers or key staff; ensures that Board and/or County Administration's expressed interests and questions are addressed in materials.Staffs BCC executive and public meetings; takes minutes and accurately documents discussion, decisions and action items; updates and follows-up with specific department staff and interested parties regarding status and completion of action items; answers inquiries regarding Board actions.Schedules, coordinates and publicizes a variety of BCC executive and public meetings, including staff presentations, planning meetings, land use hearings, special events, public meetings, conferences, hearings, and business gatherings; prepares legal notices, agenda packets and a variety of documents; updates County websites and public notices; processes a variety of materials according to established procedures or statutes; reviews, proofs, assembles and distributes documents; arranges and sets up facility and refreshments.Coordinates and maintains Small Grants program; serves as liaison to grant applicants and grant recipients; responsible for notices, communications, and publicizing program; reviews, prepares and coordinates with Public and Government Affairs (PGA) Department regarding press releases and other outreach communications; publicizes program via networking meetings and working with non-profit organizations.