Support two Global Vice Presidents and staff of twenty. High level meeting set up and travel logistics for AbbVie/Allergan integration office. Maintain confidential and sensitive information. Manages VP’s calendar, independently schedule and reschedule appointments. Arrange large global meetings. Travel booking and expense reporting. SharePoint and Box Administration for division.

Executive and team support for Vice president and head of global department. Adept at coordinating complex travel, organizing large scale meetings and prioritizing and escalating information.

Tracked project budgets, including invoicing and accruals. Managed and updated share point site. Procurement process administration, - RFP routing, contracting and purchase order generation.

Group Super-user for (H-E-A-T) regulatory system to track HCP HCE Sunshine act expenses. Ensure accuracy of departmental budget accruals process by developing spreadsheet for current projects highlighting milestone payments and following up with project managers for updates. Hold monthly meetings with Global Medical Director's to adjust budget numbers and ensure projects are on track. Prepare and adjust quarterly forecasts for 8 cost centers. Open purchase orders for 6 cost centers. Manage contract process from initiation of documents through final execution. Provide administrative support to Global Medical Affairs and Global Publications, including calendar management, meeting coordination, videoconference, and web-ex setup. Schedule and manage complex meetings with internal and external participants, including webex, teleconference, and travel logistics as necessary. Prepare and submit expense reports, arrange simple to complex travel for group,

Managed the tactical execution of promotional programs from a creative, strategic and logistical standpoint by interacting with internal customers, agencies and other vendors. Performed materials management to include ordering, inventory, logistics, etc. Reviewed all materials to be produced with core team members for approval and submission. Ensured that all materials met with company and FDA standards. Collaboratively worked with brand team, medical, legal and regulatory departments to post the first You Tube marketing project for the company. Defined scope of work, reviewed estimates and initiated purchase process upon approval from marketing team. Confirmed consistency of brand image in all programs. Monitored production and timely distribution of sales materials and field force distributions. Routed tactical briefs for approvals. Ensured all printed materials ready for sales POA meetings and programs by reviewing and revising timelines as necessary. Performed oversight of finance/budget tracking for promotional materials. Handled ad hoc requests from upper management on an as needed basis. Managed speaker training bureau. Identified and initiated resolution of discrepancies in vendor estimates and billing. Researched and recommended new vendor relationships to enhance brand messaging. Maintained appropriate inventory levels utilizing stock in accordance with first in first out principles. Strong project management skills..

Supported 2 Senior Directors, and 3 Associate Directors in the women's healthcare business unit. Heavy calendaring, meeting scheduling and set up. Interfaced with agencies, customers, and senior management.

Sales analysis and reporting for major buying groups. Trade show coordination, ensure product, literature and staffing levels at regional events. Produced quarterly pricing charts and product updates. Produce weekly sales flash report for upper management review.