Executive Assistant/Building Proctor (Administrative Coordinator)
Working for the Institute of Behavioral Science I support the Administrative Officer and the Director of the Institute as well as the Board of Directors. Manage expense reports, travel, finance, calendaring, supplies, event planning, create weekly newsletter, manage news stories and events on the website.Building proctor including reporting maintenance issues, custodial contract, managing badge access and door locks, parking liaison, furniture orders, office assignments, and processing excess inventory.Event planning; schedule and manage all meeting room space, process room charges, support the Speaker Series and other special events including promotions, website management, and university calendar event page.Human Resources liaison, working with campus HR, the Research and Innovation Office, and internal requests, managed postings, interviews (including travel and multi-day and multi-departmental schedules), the hiring process, compliance, performance review completion, and terminations in the system.Manage undergraduate students: mentor and train on administration assistant duties, manage schedule, and assign daily responsibilities.Support Director of DEI and serve as a member of the DEI Committee providing recommendations to the Board on improvement plans to meet goals for diversity hiring, retention, communication and inclusion. Currently serving on two subcommittees, (training and communications) to create actionable items to address our strategic plan.