Cindy Taylor Email & Phone Number

The Woodlands, Tx

The Woodlands, Tx

Provide administrative support to Chairman and CEO and Division President – Industrial, Commercial & Power. Also provide support to finance, business development and operations leaders with the ICP Division.Solicit high-level weekly summary details and compile weekly report that is submitted to our private equity group owners. Gather input from all divisions, human resources, business development and finance.Maintain action tracker for CEO and follow-up accordingly when deliverables have not been provided by expected deadlines.Compose and prepare confidential correspondence, reports and other complex documents. Prepare general correspondence, memos, presentations, charts, tables, and graphs as requested. Develop agendas for executive leadership team meetings.Partner with Communications liaison to ensure internal announcements, questions on Ask the CEO portal, town hall meetings and other communications (both internal and external) are accurate and timely.Compile Strengths/Opportunities/Failures/Threats (SOFT) report monthly for the ICP business development team for inclusion in Monthly Business Review documentation.Prepare expense reports using Concur Expense Management System.Review expense reports needing CEO approval to verify compliance with expense and travel policies prior to approval.Extensive calendar management and travel management for supported executives utilizing the Concur platform or travel agency.Participate in team meetings and take notes, document action items and follow-up as necessary.Assist with on-boarding activities for new hires in the divisions supported.

The Woodlands, Tx

Provided executive level administrative support for Director – Finance & Accounting, Senior Vice President – Project Operations, and Director of HR Operations in the Engineering & Construction Department.Prepared Quarterly presentation materials for Board of Directors Meetings.Prepare internal presentations for Quarterly Reviews with executive leadership team.Oversaw purchasing card program for Engineering & Construction administrative team.Composed and prepared confidential correspondence, reports and other complex documents. Prepared general correspondence, memos, presentations, charts, tables, and graphs as requested. Managed schedules for executives supported and booked travel.Prepared expense reports using Concur Expense Management System.

Provided executive level administrative support to CEO and CFO.Attended Board of Directors meetings and other special events to provide on-site support.Oversaw planning of Board of Directors and Audit Committee meetings and other special events.Acted as liaison and corporate contact for Board of Directors.Uploaded documents into Directors Desk system and prepared Board of Directors and Audit Committee meeting materials.Determined on a daily basis our cash flow forecast and make the decision to borrow money or pay down debt within our credit facility.Conducted daily banking activities such as preparing and submitting ACH payments and wire transfer payments.Assisted with investor relations activities.

Provided executive-level support for CEO and executive management team.Acted as payroll coordinator after HR Director left.

Provided scheduling services for tax practices in Kansas City, St. Louis and Denver.Served as an HR advisor to client service professionals to evaluate career development plans and make appropriate assignments.Participated in various HR processes, i.e., retention, workforce planning, performance management.Conducted exit interviews and coordinated the exit process for employees.

Provided administrative support for a National Partner, the local Office Operations Manager, and the local Recruiting Director. Composed correspondence; set up meetings and conference calls; and prepared and submitted detailed time and expense reports.Performed extensive calendar management activities including the coordination of recurring meetings.Researched various options for Partner’s travel and booked the best option based upon travel preferences, timing, and cost constraints.Performed other special projects and provided assistance with office-wide events as needed.Approved all office supplies in Ariba.Processed all sponsorship requests for local office and tracked requests vs. annual contribution budget.Served as Campaign Manager of our United Way campaign for 5 years and achieved over a 90% contribution response each year.Handled all requests for sporting and special events tickets and allocated expenses appropriately.Served as administrator on nationwide target account and performed updates in CRM system. Planned and tracked RSVP’s for office events (holiday parties, annual meetings, alumni receptions, etc.)