Caitlin Ingelfinger (She/Her) Email & Phone Number

• Provide high level support for the Dean of the School of Public Health• Manage Dean’s calendar including scheduling 45+ meetings per week with faculty, staff, students and others• Schedule regular extracurricular commitments coordinating with relevant staff at external organizations • Book and coordinate travel arrangements, including hotels, air travel, car services, and personal meetings for Dean’s domestic and international travel• Coordinate daily and travel folders for the Dean; including all relevant information for day of or when traveling • Staff and assist with Dean’s level events as needed

Boston, Massachusetts

• Provide administrative support to providers and nurses in high volume ambulatory setting• Coordinate and schedule appointments and procedures for 200+ post transplant patients as well as for Post Discharge Heart Failure Clinic patients • Triage and manage phone calls, take messages and relay them to appropriate party • Assemble weekly ‘grid’; vital clinical information on in-house patients to aid in discussion for appropriate care• Covers front desk reception in early morning and in absence of secretary• Maintains confidentiality and privacy in accordance to HIPAA guidelines

Allston, Ma

• Executed phone screens and in person interviews of prospective employees• Represented company at job fairs in region• Oversaw and organized weekly schedule for 60 employees as well as processed biweekly payroll• Maintained and updated job requirements and descriptions for all open positions• Conducted orientation for new hires and verified paperwork including I-9s and W-4s• Created various HR related documents for employees as well as employer• Maintained past and current records of employees • Functioned as Manager on Duty for business when owners were unavailable

Boston, Ma

• Conduct first-round interviews and follow-up with prospective employees• Daily validation of employee time and pay sheets• Update and verify donor information to ensure accurate data• Responsible for the following campaign-related tasks: - Work with and communicate with Senior Management to ensure all campaign needs are met and are successful - Review and correct daily mandates to remove errors - Ensure HR documentation is valid - Provide new and current campaign team members with the necessary tools so that they can complete their jobs without concern

Somerville, Ma

• Provided care for son, starting at the age of four months • Daily activities included feedings, playtime, napping, and daily outings for social development • Included specific play for motor-skill development • Handled unexpected illness with First Aid training and contacting proper resources

Cambridge, Ma

• Processed all incoming legal binders for review and preparation for distribution • Scanned binders, surveys, booklets, and all other aspects of legal binders for disc preparation

Boston, Ma

• Handled multiple office management tasks which included data entry, delegating incoming messages, reception and customer service using Microsoft Excel, Outlook and Word• Served as point person at major conferences throughout Boston; duties included compiling necessary materials, assisting attendees with questions and concerns, and ensuring that the speakers had all of the necessary tools for their presentations

Norwood, Ma

• Supervised safety, nutrition and activities for two sons, starting at the ages of three months and eighteen months

Albany, Ny

• Managed all aspects in the creation of The Young Women’s Leadership Program in conjunction with the Executive Director• Contacted local business owners in order to elicit funds for implementation of The Young Women’s Leadership Program• Organized press releases, weekly newsletters, and public events to increase public awareness of this initiative

Albany, Ny

• Maintained and supervised the daily functions of the Freshman Quad Information Center• Assisted residents and parents with various problems and questions that arose in conjunction with the first-year college experience• Approved and coordinated appointments, meetings, and tours for six Residential Hall Directors

Albany, Ny

● Logged and processed transfer students' applications and files ● Reviewed applications for admission based on predetermined standards ● In charge of mailings throughout the department and prioritizing documents for filing

Bachelor Of Arts (Ba), Sociology

Education record