Clara Dsouza Email and Phone Number

-Managing accounts payable inbox daily.-Matching purchase orders to invoices, daily entry of Accounts Payable, and expense reports.-Process inventory invoices using Fishbowl Inventory Management System.-Weekly Accounts Payable payment run as well as setting up the new vendors in the bank.-Weekly EFT/ACH/Wire payment process.-Monthly Bank, Credit Card & Loan Statements Reconciliation.-Release Monthly Prepaid Schedule, prepare FX report on Bank Entries.-Other Ad-hoc Duties assigned by the Manager.-Vendors statement Reconciliation.

• Processing invoices daily with Avanti MIS software.• Email/mail customer invoices daily.• Ensure month-end invoicing is closed within 3 days of the month end.• Researching A/R information as requested by the Management team.• Processing purchase orders for Production departments.• Matching purchase orders to Invoices, Daily entry of Accounts Payable and Payments.• Preparing documents for payments by credit card.• Daily Preparation of Bank deposits, entering Cheques received in Aging report.• Accounts Receivable Collections.• Checking credit reference for the new customers.

• Verify the Production Cost on individual printing jobs versus estimate and generate Invoices.• Check the timesheet of staff in order to regulate the average cost.• Analyze billings and prepare reports for management review.• Create daily report on booked orders, billings and time spent by the production staff.• Correspond with customers as necessary in order to update accounts.• Prepare sales commission report for sales staff and calculation of graphic bonus for staff.

• Managed over 500 aging accounts, all collection calls and reconciling discrepancies to ensure accounts are organized.• Verification of data entry, review and analysis of Vendor data.• Handle a broad scope of internal processes encompassing the daily management of, billings, collections, reconciliation, general ledger and month-end-closings with a main focus on Accounts Payable and Receivable function• Processed high volume of vendor invoices, data billings and payments.• Processed vessel Voyage disbursements.• Reconciliation of Vendors and customers accounts and pass journal entries.